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2025-07-09 OpenCI Leadership Meeting Agenda & Summary

2025-07-09 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavlovski, Amit Majumdar, Dina Meek, Misha Shah, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1495334913

      1. Lisa - this is driven by NSF - wants the EC as a whole to have a unified conversation to define what ACCESS is and who it serves. You can discuss why this has already been determined - but Sharon wants it defined. Many think this is a change in NSF scope and they should define it, but NSF said this is a political decision and not theirs.

      2. User like me discussion

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

image-20250709-145533.png
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. heard from our sponsored program folks today and they now have guidance on how to handle the awards/supplements with the contentious language.  My understanding was that they hoped to have the supplement processed by the end of the day!

        So, we now have green lights across the boards to proceed with the in-person meeting.

        1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1474985985

    2. @Chuck P

      1. re: task - EAB meeting with service teams - Chuck will talk to EC at next meeting (Shannon put it on the agenda for EC)

    3. @majumdar

      1. Brief Eval meeting - summarizing surveys - should be ready in a couple weeks (delay due to PEARC)

    4. @mshah5

      1. Hi - spinning up

    5. @Cindy Wong

      1. Sept EAB meeting - finding a time in progress

      2. EAB and RAC meeting tasks

        1. They were previously tracked in a Google sheet: ACCESS Recommendations and Action Items

        2. Cindy and Shannon met and created a process for incorporating the recommendations into the EC task tracking in Jira

        3. We created a Label called EAB to the labels for sorting
          and added a flag for the EC to indicate if the recommendation is Approved: Approval for Work - options: Approved or Not Approved

        4. We are asking if it makes sense to move these tasks to Jira which should help us manage them

        5. Shawn and Chuck manage the EAB differently so we are asking for input

        6. Chuck will review and indicate which ones should go into JIRA

        7. Shannon will show Cindy how to add them

    6. @Shannon Bradley

      1. Quarterly Report coordination

      2. Financial information review

      3. Cindy is attending the Quarterly Agenda Planning Meetings - to fill in for Lavanya at the moment

        1. Who should this responsibility go to on an on-going basis?

          1. Does Cindy have time in her FTE? was participating as an ACO meeting

          2. Shannon?

          3. Misha? thinks this falls under PM responsibilities - will be one of Shannon or Misha

            1. will stay on thru September and then transfer

    7. @Dina Meek- absent

    8. @Kimberly Bruch

      1. Expanse/Bridges article

      2. Article on veins

    9. @Lisa

Next Meeting: 16th July 2025

Reference

ACO Vacation Schedule