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2025-07-16 OpenCI Leadership Meeting Agenda & Summary

2025-07-16 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavlovski, Amitava Majumdar, Dina Meek, Misha Shah, Cindy Wong, Kim Bruch, Shannon Bradley, Lisa Kaczmarczyk

Parking Lot:

Decisions made during the meeting:

  1. AI functionality should be disabled until we are able to do a review and possibly hear input from various universities we collaborate with on what they have done with the AI tool in Slack.

Agenda/Notes

  1. EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1503428609

    2. overview by Chuck/Amit

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

image-20250716-155212.png

 

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. Quarterly Report should go in today

      2. Supplement - not sure how campus will handle it but we should be getting our money

      3. Summer School last week was a great success

    2. @Chuck P

      1. progress made on action items

      2. working with Shannon on RACI and Cindy on EAB

    3. @majumdar

      1. Evaluations working group almost done for survey report

    4. @Dina Meek

      1. PEARC25 - finalizing all shipping, badge scanning, volunteers

      2. Comms - presented to the EC on Communications and Outreach activities

      3. Web - Focused on Login issues; pulling a multi-function group together to coordinate after PEARC

    5. @mshah5

      1. SPA approval forms for Shannon and Misha to sign for John - reminder

    6. @Cindy Wong

      1. next EAB meeting - next meeting tentatively on Thursday, 09/04 – pending 4 EAB and 1 EC response. Calendar hold was sent to those who responded

      2. Agenda Planning Committee

        1. Meeting this Friday to discuss next steps

        2. Shared with group June survey. Overall good.

          1. Where are these typically stored/shared?

            1. https://drive.google.com/drive/folders/1jQnJg7ZHPjWjptZU7JJNy-9NZU-23TxX

            2. with each Quarterly Meeting

      3. RAC - brief check-in with Laura on actions needed, nothing at this time

      4. Misc. - Who do I reach out to for someone interested in learning more about ACCESS as a researcher and educator? John T

      5. PTO - July 25 - 28 (added to calendar as well)

    7. @Kimberly Bruch

      1. working on a lot of stories - 8 interns are really producing

      2. will be putting more video in our online stories going forward

    8. @Shannon Bradley

      1. SC25 Exhibitor Registration Is Now Open

        1. What happens next? Will we be going to SC? - yes, is part of the supplement

          1. coordination working thru Dina - she got the email

        2. Registration for SC25, November 16 – 21, 2025, in St. Louis, Missouri, is now open.

        3. Invitation to request SCinet as well - SCinet is the high-performance network built to support the annual International Conference for High Performance Computing, Networking, Storage and Analysis (SC). SCinet is the exclusive provider of network services at SC25.

          1. We don’t use this

      2. Slack AI implementation Concerns - should we turn it off for a while?

        1. John says - yes turn it off until reviewed

        2. Illinois is reviewing it as well to help the security team

        3. Shannon will turning it off for now

      3. Finalizing Quarterly report

        1. Amit - info is in

      4. Quarterly Meeting in Buffalo Planning

        1. https://docs.google.com/spreadsheets/d/1Me875geb_a1jj8gOgJJeCW5nXgrdPMg5AGaQCEI8PAU/edit?usp=sharing

        2. May I send out updated email with final travel info, hotel, and set up new Outlook invitation with the Zoom? (I need to ask Lavanya to remove her placeholder) - Yes - send out more generally

      5. Working on reviewing licensing, more familiarization with the budget.

        1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1508999221

        2. Sent email to John with transaction audit - will need to meet to review

      6. Working with Cindy on implementing ACO Jira task tracking tools for EAB and possibly RAC

        1. Chuck reviewing tasks to see which ones should be entered into JIRA

    9. @Lisa

      1. update on evaluation of interactions at recent EC meetings

Next Meeting: July 30, 2025 - 23rd July 2025 (Cancelled due to PEARC)

Reference

https://access-ci.atlassian.net/jira/core/projects/ATC/calendar