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2025-06-04 OpenCI Leadership Meeting Agenda & Summary

2025-06-04 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. EC meeting was a combined NSF/EC meeting to go over NSF summary input from annual review

      1. integrated observations from NSF

      2. They will be providing a written version soon

      3. 8 points

        1. What is ACCESS as a program - at a program level

          1. resources and users we should connect to

        2. What does it mean to be a Resource

        3. Who is the user community - in the context of if we are going to focus on sub groups - why are we doing that and how we will determine who

        4. What is messaging as a program - do all the teams have the same messaging

        5. Happy with program goals and metrics - and we need to have a program wide discussion on what our outcomes are

        6. Bi-Directional communication between EC and SC/WGs - how to interact

        7. Data Driven decision making - and how we are using the data we have

          1. We don’t have a list of the data we have - this is non-trivial to compile

        8. We need higher level of adoption of tools across the program

      4. Did not focus as much on the value that ACCESS is providing - value for investment that we provide to NSF and Federal Govt

      5. Could we work with NSF OPR(OPA) office to have NSF promote more of our news items

        1. it is in comms plan this year to build the relationship

        2. Will be sending them stories regularly

    2. Has anything come out of this exercise that we can talk about in our news cycle - internal newsletter

      1. There will be a session next week to discuss this

      2. John would like blurb in internal newsletter - Dina will start framing

  2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. presentation that each of the PIs are supposed to give on PY4 plans for next week at quarterly meeting

    2. @Chuck P

    3. @majumdar

    4. @Cindy Wong

    5. @Lavanya Podila (Unlicensed)

    6. @Shannon Bradley

      1. Spinning up on Lavanya’s duties

    7. @Dina Meek

      1. Question: Can we report on science enabled by an XSEDE allocation in ACCESS Comms channels?

      2. Quarterly: Presenting on Conference Goals and applications for PEARC

    8. @Kimberly Bruch

    9. @Lisa

      1. Discussion on her annual report and how it relates to NSF’s summary yesterday

        1. Significant progress for ACO in soft leadership

        2. Flexibility shown under stress - support for each other and for other teams

        3. In person meetings make a difference and they matter

          1. both across the project as well as just the EC meeting in person

          2. led to good discussion on specific issues - not just going thru an agenda

          3. it is important to do this

        4. NSF wants ACCESS to function as a program - even though it isn’t

          1. now asking the project to deliberately focus on doing things together - function more as a whole

          2. NSF wants EC and PIs to make these strategic decisions together - and not just per track

          3. Wants big picture looked at

          4. If EC can get back in a room alone together and have time to work things thru this might succeed - but to do this in the 1 hr weekly meeting probably won’t work

        5. Outcomes - you have goals and metrics and outcomes are supposed to be in the middle and we don’t have any

          1. we need to know what we are aiming for

          2. Goals are vision level

          3. Outcomes are the things that we are driving toward to seeing the change

          4. NSF needs to be able to point at outcomes - not just data - they need this

          5. Outcomes as a whole from the project

        6. What could role of ACO be?

          1. no longer leading the EC meeting

          2. continue to build trust

          3. is there a way to talk about getting everyone together? financially is it possible?

          4. Not a lot of long range planning can be done at this point - would the better conversation be discussing post PY5

            1. you can’t use grant funds to plan another grant

Next Meeting: 11th June 2025

Reference

ACO Vacation Schedule