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2025-06-18 OpenCI Leadership Meeting Agenda & Summary

2025-06-18 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amit Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. Focus was on review NSF feedback and aggregate it with all team PY4 plans to create priorities and action items for the EC in PY4.

      1. Resolution for PY4 focus - fits with NSF recommendations: What is ACCESS and Data Driven decisions

        1. Define ACCESS

          1. Dina: why is this still on our list in year 3?

          2. John: it is evident that we have not communicated to the community/NSF what is ACCESS (actually) - there is some molding of that because we are keeping the structure of ACCESS transparent to the user

          3. What it is can be defined by what people need or what people observe or ultimately what we want it to be

          4. We should be defining it more concretely - and change messaging based on what we need to refine

          5. Dina - are we focusing on the features more than we should? Should we focus more on the benefit? Are we focusing on what they care about?

        2. Collect Data to inform decisions for PY4

          • Users - who is here, who is not and should we go there

          • Who are our RPs

          • What should our Messaging be based on that data

    2. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1290470085

  2. Review Action Items
    ACCESS To Do Items - filtered to only ACO members

    image-20250618-165241.png


    Community Report - close to being complete - is in review by EC

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Transition and Clean-up work in progress

    1. Lavanya transition

    2. Shannon has been doing some excellent work in reviewing our financials

    3. Misha Shah will be joining next month

  2. Updates

    1. @John Towns

    2. @Chuck P

      1. Getting ready for Friday EAB meeting

    3. @majumdar

      1. working on evaluating surveys

    4. @Cindy Wong

      1. This Friday’s EAB meeting agenda confirmed and shared.

    5. @Lavanya Podila (Unlicensed) - absent

    6. @Shannon Bradley

      1. Training on Lavanya’s tasks

        1. Focusing on Finance right now

      2. Shannon needs to create reminders for drop dead date for in person meeting

        1. https://access-ci.atlassian.net/browse/ATT-209

      3. On vacation next week - will make sure notes are covered

    7. @Dina Meek

      1. Part of comms plan is to engage more with NSF communications - started yesterday - sent 3 stories to OAC comms - they were very receptive - they said they can amplify things - they are looking for articles

      2. Engaging with Ag and Laura Herriott to help target Community Colleges

    8. @Kimberly Bruch

      1. no additional updates

    9. @Lisa

      1. observations

      2. at a conference next week

Next Meeting: 25th June 2025

Reference

ACO Vacation Schedule