/
2025-06-11 OpenCI Leadership Meeting Agenda & Summary

2025-06-11 OpenCI Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. No EC Meeting due to Quarterly Meeting

  2. Supplement Update

    1. Action came in yesterday

    2. they have introduced two new terms and conditions to the agreements - which conflicts with what is on the NSF website but this agreement is a contractual agreement. If we had signed it - we would be committed to this.

      image-20250611-174642.png

    3. UIUC is holding processing until legal reviews

      1. Not engaging in any activities that involve unrepresented groups - this will not be an issue for the ACO

      2. 15% F&A rate cap that the administration is attempting to impose

        1. if they are legally allowed to proceed with this - they will back charge to the beginning of the project

        2. UIUC is 58% for overhead/F&A

        3. If this happens we will run out of money in year 4

      3. UIUC and SDSC are involved in a lawsuit regarding the F&A change

      4. Chuck Pavloski (NCSA - UIUC) 12:40 PM
        Looks like the first hearing on this occurs on June 13
        NSF is temporarily pausing implementation of the NSF Policy Notice: Implementation of Standard 15% Indirect Cost Rate, NSF 25-034, through June 13, when a hearing is scheduled to occur in the United States District Court for the District of Massachusetts. New NSF awards issued during this pause will not implement NSF 25-034, but will include a term applying NSF 25-034 for the entirety of the award upon a court decision permitting application of the policy.

    4. More than likely we cannot accept the new subaward because it changes the basis of the agreement

    5. We are back to not having monies for the supplement

      1. this had funding for SC - we may not have a booth there

        1. Dina has an agreement to build the booth for SC - for $70K - will this need cancelled?

          1. Cindy Wong, SDSC 12:53 PM
            Dina, Plan B for SC maybe you can think of working with partnering with RP booths (SDSC is next to ACCES booth and PSC next to SDSC for example*) Just pitching a backup plan. I know it'll need to discussed further of course

        2. John wants to have more discussions with campus reps before cancelling

      2. the Quarterly In-Person Meeting is probably cancelled - will discuss at EC meeting next week

    6. We were not aware of this significant change

    7. Should be part of discussion in NSF meeting Monday

  3. Review Action Items

ACCESS To Do Items - filtered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20assignee%20IN%20(%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22)

  1. Updates

    1. @John Towns

      1. see supplement info above

    2. @Chuck P

      1. ask on EC mail list who wants to present the various sections of the EAB meeting

      2. This is what the EAB suggested for the agenda for the next meeting if needed:

        1. A high level overview of the entire project highlighting major goals and challenges and a time line for next steps.

        2. Plans for NAIRR integration

        3. How different teams has been (or can) work together

        4. Future planning and coordination

    3. @majumdar

      1. working on survey summaries

      2. wondering about Sharon’s input on the Badges … - add this to the EC meeting next week to see if we need to ask for clarification

    4. @Cindy Wong

      1. June 20 EAB meeting2025-06-20 ACCESS EAB Meeting Agenda & Summary

        1. Potential Agenda”

          1. 11:00 AM - 11: 10 AM   (10 mins)

            Welcome; General Updates (Update on EAB charter, March 2025 Summary Report)

            Chuck Pavloski, ACO

            Quarterly Review Summary (John Towns?) with open question time 

            11:10 AM - 11:50 AM   (40 mins)

            Break 

            11:50 AM - 12: 05 PM (15 mins)

            12:05 PM - 12:40 PM  (35 mins)

            Goals and Impact quantification efforts. (The EC suggests that this is a good specific topic for the next EAB meeting)

            ACCESS awardees to have slides with goals, mapping to current and planned projects

            Could be a future EC/EAB topic for SWOT analyses by each team

            A comparison between XSEDE and ACCESS Usage metrics 

            Harvard is publishing a paper on how things are different between then and now - we will have access to that after it is published

            This report provides content for next EAB meeting

            12:40 PM - 12:55 PM (15 mins)

            Open question time

            12:55 PM - 1:00 PM (5 mins)

            Call to Action and Closing Chuck Pavloski, ACO

            Survey:

          2. A high level overview of the entire project highlighting major goals and challenges and a time line for next steps.

          3. Plans for NAIRR integration

          4. How different teams has been (or can) work together

          5. Future planning and coordination

      2. EAB Charter v3 approved 05/20. Uploaded to EAB folder https://drive.google.com/drive/folders/1JK7Yc-lK1q0hHiMx4vnVsGIU5hUfg-sE

    5. @Lavanya Podila

      1. making sure Shannon and Misha are prepared for handling responsibilities

      2. working on meetings and conferences - all depends on supplement tho

      3. does not have survey ready for quarterly meeting - will work on getting that out next

    6. @Shannon Bradley

      1. Notes taken for Quarterly Meeting

        1. I grabbed To Do items during the meeting and placed them in the section at the bottom of the Agenda Page

          1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1436712961/June+2025+ACCESS+Quarterly+Meeting

        2. The overall notes are here:

          1. https://docs.google.com/document/d/1GFQf4jFLSR6q7C1UD4OqiA6ZurcKZy1w54vYSj0yQpY/edit?tab=t.0#heading=h.38tnlq7a0qht

          2. My plan is to let Stephen Deems do the collating of the slido input - I captured as much as I could in the notes but I am not sure what to do with it

        3. Working with Lavanya to learn about the tasks I will be taking over

        4. Still need to meet with Cindy about https://access-ci.atlassian.net/browse/ATT-205

      2. Follow up on Lisa’s Annual Report yesterday

        1. Do you want me to start looking at Outcomes - as they relate to the ACO Goals? Yes - Shannon should work on this

          1. Outcomes - you have goals and metrics and outcomes are supposed to be in the middle and we don’t have any

            1. we need to know what we are aiming for

            2. Goals are vision level

            3. Outcomes are the things that we are driving toward to seeing the change

            4. NSF needs to be able to point at outcomes - not just data - they need this

            5. Outcomes as a whole from the project

    7. @Dina Meek

      1. Comms

        1. Presenting the PY4 plan to EC next week

        2. Meeting with the SC/WG leads to establish a better connection

        3. Prepping for PEARC

      2. Web

        1. Working on cleaning up Login issues with Terry Fleury’s team

        2. Determining what to track across sites - consumer behavior

        3. implementing corrections/updates from user testing sessions

    8. @Kimberly Bruch

      1. I am currently working on an article with Sandra G about the NAIRR Portal update….just FYI…
        that’s initially for the SDSC site, but perhaps overlaps with ACCESS effort

    9. @Lisa

      1. No updates

Next Meeting: 18th June 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0