2023-03-09 Meeting notes

Date

Mar 9, 2023

Participants - Rollcall

@Dina Meek @Andrew Helregel @Megan Johnson @Megan Janeski @Alana.Romanella @Hannah Naughton @Cynthia Dillon (Unlicensed) @Stephen Deems @Bob DeLeon

Goals

Item	Presenter	Item	Notes

Item	Presenter	Item	Notes
Social Media	Andrew	February Metrics
Website	Cynthia/Meggie Dina	n/a
Newsletters/ Emails	Hannah, group	Everyone please populate this document as you deploy any newsletters We now provide a link to Support’s calendar/events/ trainings page on the access-ci.org Contact page Updates? We need submission deadlines posted All ACCESS shared calendar (Ron manages); Hannah will work with Ron (Support Digest just pulls from their calendar) done Team will develop criteria for what events from Support calendar rise to the level of the ACCESS Advance for publication. Don’t need for now Perhaps we develop a form for people to submit news and publish it in the newsletter Currently we have an email link - let’s see how this works	Alana reports The Support Digest is now happening weekly There appears to be a need for a weekly digest Alana will lead subgroup to explore: what lists what types of news what’s the frequency how is this different from The ACCESS Advance Here’s the ACO’s email plan Create criteria for all newsletters using Stephen’s original email/newsletter document as basis Operations wants to stay in the loop, but doesn’t think they’ll have more regular; nor does metrics. Both say they could have things on occasion. We will continue calling it the Support Digest and have it on a biweekly cadence (for now)
Brand	Dina	n/a
Misc.		n/a
Events	Dina MJ	Plans for PEARC Drafting Comms Plan now Discuss materials Pull up banner evergreen to be used for multiple events possibly develop a request form in the future $300 p/u banner Swag Currently we have 200 stickers from SC Do we want to do anything else? print materials We only have 100 or so on hand now Materials Request Form	Team to all review the PDF of the pocket book and bring to next meeting whether their sections need to be updated so we can move forward with production.
Open Discussion	Dina	What other topics does the team want to talk about today?

Action items

@Alana.Romanella will lead meeting with Hannah and Stephen to flesh out plan for ACCESS Support Digest - see above for considerations.

All - please review the ACCESS brochure to determine if your section needs to but updated by next meeting

Decisions

Email/Newsletters - We will continue calling it the Support Digest and have it on a biweekly cadence (for now)