2022-09-22 Meeting notes

SC

Andrew Helregel/Megan Janeski

• Update on SC print materials

  • overall brochure - ACO pays for

  • will utilize all that this team submitted

  • Allocations QR postcard - Allocations pays for

    • They will produce if they want to have

Dina Meek/Megan Johnson

• Update on Booth

• Reminder: SC participation

  • Need list of all personnel from all service areas/tracks by 9/30

    • There will be 2 from Allocations

    • Please email to dinameek@illinois.edu

    • Also, who are the Points of Contact for each service area? Dina to share with EC

      • ACO - Dina/Ron Payne

      • Operations - Leslie Froeschl

      • Support - Alana

      • Allocations - see email

      • Metrics - see email (Nikolay)

  • Volunteer list - we’ll need to push this out to our staff

    • Sign up in an open google doc - link to be shared

      • should be ready early next week

      • can share in next ACCESS email

    • Who can assist Megan with this if needed?

      • Ken Hackworth

• Booth Events -

  • brainstorming session tomorrow

  • Alana - Campus Champions - might not be best to focus solely on this; could incorporate other affiliated groups/services

Andrew

Social Media update

• successful transition

• good feedback/interaction

• promoting web stories

• should have an analytics report monthly/quarterly

Cynthia/Meggie

Web stories update

• Plan for pulling stories

  • We will follow up on stories left over from XSEDE allocations that we know of

  • We will be working with the Allocations team to try to get info on potential science stories

  • Shooting for one story / week

  • Andrew is getting some social feedback from people with allocations so he can feed to Meggie/Cynthia

Hannah

Newsletter update

• finalizing newsletter plans

• meeting with Dina/Megan J this week on designs

• reviewing analytics from last year of XSEDE

• did a survey for staff newsletter content via Slack; folks want to see:

  • Monthly cadence

  • reports from each service area/track