2023-05-30 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: May 30, 2023
2 min read

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker: NA

(v) indicates a voting member

Agenda/Notes

  1. No Working Group Updates @Shawn Strande (5 mins)

    1. ACO is creating a more complete inventory of working group and committees. Please review this with your teams an update accordingly. This will be discussed at the in-person meeting in June. https://docs.google.com/spreadsheets/d/1YNmDi3PwS-IJtGzIkYGfSuthdUyRw_jBUHRm3pNFigY/edit#gid=0

  2. Approval of summaries from prior EC meetings @John Towns (5 mins)

    1. 23 May 2023 EC Summary (approved)

  3. Program Milestone Check @John Towns (10 mins)

    1. Action item for the awardees to update their program milestones

    2. Reminder:Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

  4. Compliance with Cybersecurity Governance policies @John Towns (10 mins)

    1. ACCESS Cybersecurity Governance Council Charter

    2. Cybersecurity policies contact persons:

      MMS - Ryan Rathsam

      Allocations - Rob Light

    3. Other PI's report back on the contact persons nominated from each team

       

  5. Misc Topics added from last week @Tom Gulbransen (15 mins)

    1. Timeline for Annual Review Responses

      1. Each service team will be completing their annual responses.

      2. No unified dates

    2. Cadence for EC Risk Management and Change Management

      1. The risks are tracked at a project level

      2. EC agrees the need to review the risks and change management processes at the program level

      3. Allocations, Operations and Support - follow quarterly cadence for risk management

      4. ACO to review the risk register and ensure its being updated

    3. Misc Topic

      1. NSF would like ACO to complete a program wide evaluation

      2. ACO and NSF to have a discussion regarding this topic

  6. EAB at the In-person meeting @Shawn Strande (5 mins)

    1. Following up on a suggestion from our NSF review. How do folks feel about having the EAB attend a portion of the meeting?

    2. EC Decision - NO EAB at the ACCESS Program Wide Meeting

    3. EAB will be attending a lunch hour with the EC during PEARC

  7. ACCESS Program Wide Meeting Agenda @Shawn Strande (10 mins)

    1. https://docs.google.com/document/d/1ubpVP0XLxaAMmeN5XQO7A_XqSj37YXej/edit?pli=1

    2. Move happy hour to 6:00 pm on Monday

    3. Restructure or add breakouts to earlier part of Day 1 to ensure conversations are not uni-directional

    4. Shawn to incorporate EC feedback, comments made in the document and finalize the agenda

    5. Once the agenda is finalized, it will be shared with the EC and also posted on the Program Wide Meeting Wiki Page

       

  8. Informational Items (10 mins)

    1. RAMPS @David Hart @Stephen Deems

      1. Updating the Integration Roadmap for Allocated Resources

        1. to centralize documentation relevant to RPs serving as Allocations Contacts.

    2. MATCH @Shelley Knuth

      1.  

    3. CONECT @Tim Boerner

      1.  

    4. MMS @Tom Furlani

      1.  

    5. OpenCI @John Towns



Misc Topics

Reference: EC Backlog & Action Items

Next EC Meeting: 6th June 2023