2023-10-24 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meetings @John Towns (5 mins)

   1. 10 October 2023 EC Summary

   2. No Corrections

2. Program Milestone Check @John Towns (15 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

   3. review and additional info shared - updates are needed from teams in the worksheet

3. Presentation by Metrics on data gathered @Tom Furlani@Joseph White (20 mins)
   By Joe - what is available to whom from XDMod - info is still currently a Work in Progress

   1. Need link to slides

   2. Link to Work Doc - XDMod Data Access

      1. What can Campus Champions see? - user institution - so theirs

         1. but they would not be able to see detail breakdown of other jobs on the same project if it is outside their institution

         2. PI filter is based on project - and PI can see more than one institution

         3. Currently a given account is given only one role

            1. may need to update this in the future

   3. This is a refresh and no real changes made since last review

   4. this will be available through the website when it is complete

   5. will also be in documentation - linked from the website

   6. We shared campus champions and PIs names to someone from a particular champion

      1. it would be handy to be able to have links to list of all champions at a campus

4. Presentation of Charter for Personas Working Group (10 mins) @Shelley Knuth

   1. https://docs.google.com/document/d/13Q5SwIXiKvJttb8UbOuiiZj655yXPba6Z8bmy7qEPGA/edit#heading=h.58key5dvz0vu - charter

   2. Works in a nexus of several other groups

   3. Tom G - deliverables are good - but there might be another one that was missed

      1. organizationally - from 3rd bullet in charge - how should ACCESS deal with this going forward? it should be embedded somewhere so it can live on - deal with this longer term and revisit over time

   4. Tom F - defining who is currently using resources and how we help them + potential and new

   5. Maybe change timeline for deliverables - picking “7” personas and define - those could be done quickly first and get recommendation

   6. all yes to approve

5. Community Building and Engagement Standing Committee Charter (10 mins) @Shelley Knuth

   1. https://docs.google.com/document/d/11AUzdNb97vJm9q5o1YMIlwp_zdZRJixRXqO5f0bkcGU/edit#heading=h.v03fy51e60in

   2. we need people to comment on this offline - and maybe approve remotely

   3. do we have agreement on community building and engagement vs communications

      1. “we attended a meeting and sent materials” - there is more than this needed for community building

   4. Why is there a Community Building group as well as a DEI group? They are very similar and why do we need both groups separately? Why do we need two committees? Do we need two groups to cover all directives?

   5. We need more time to discuss this than what is available in today’s meeting

      1. WRT Tom’s question. The Comms group is currently revising the comms plan to ensure bi-directionality with audiences (current and potential) and to ensure that there’s interoperability with the ACCCESS WGs and SCs

   6. Invite Jay Alana and Ag to the next EC meeting to help discuss

       

6. Informational Items (10 mins) - no updates covered

   1. Allocations Stephen Deems

      1. The Researcher Advisory Committee met yesterday. Link to notes/agenda/recap/next steps

      2. Currently at the SAIL meeting in Atlanta, GA. Will be presenting on ACCESS at 4:30PM ET. Link to slides.

         1. There’s already discussion of the need for compute and a few slides on NAIRR potentially offering more solutions.

      3. Still looking to have website done by XC

   2. MATCH Shelley Knuth

      1.  

   3. CONECT Tim Boerner

      1.  

   4. MMS Tom Furlani

      1.  

   5. OpenCI John Towns

      1.  

Misc Topics:

@Tom Gulbransen Training gaps to fill via ACCESS-sponsored sessions

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