2023-10-24 ACCESS EC Meeting Agenda & Summary
Attendees:
RAMPS: Stephen Deems (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Tom Gulbransen, Sharon Geva
Guest Speaker: NA
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Approval of summaries from prior EC meetings @John Towns (5 mins)
No Corrections
Program Milestone Check @John Towns (15 mins)
Action item for the awardees to update their program milestones
no additional comments or updates
Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed
review and additional info shared - updates are needed from teams in the worksheet
Presentation by Metrics on data gathered @Tom Furlani@Joseph White (20 mins)
By Joe - what is available to whom from XDMod - info is still currently a Work in ProgressNeed link to slides
Link to Work Doc - XDMod Data Access
What can Campus Champions see? - user institution - so theirs
but they would not be able to see detail breakdown of other jobs on the same project if it is outside their institution
PI filter is based on project - and PI can see more than one institution
Currently a given account is given only one role
may need to update this in the future
This is a refresh and no real changes made since last review
this will be available through the website when it is complete
will also be in documentation - linked from the website
We shared campus champions and PIs names to someone from a particular champion
it would be handy to be able to have links to list of all champions at a campus
Presentation of Charter for Personas Working Group (10 mins) @Shelley Knuth
Working Group: ACCESS Wide Personas Establishment Working Group - charter
Works in a nexus of several other groups
Tom G - deliverables are good - but there might be another one that was missed
organizationally - from 3rd bullet in charge - how should ACCESS deal with this going forward? it should be embedded somewhere so it can live on - deal with this longer term and revisit over time
Tom F - defining who is currently using resources and how we help them + potential and new
Maybe change timeline for deliverables - picking “7” personas and define - those could be done quickly first and get recommendation
all yes to approve
Community Building and Engagement Standing Committee Charter (10 mins) @Shelley Knuth
Community Building and Engagement Standing Committee Charter - v1.0
we need people to comment on this offline - and maybe approve remotely
do we have agreement on community building and engagement vs communications
“we attended a meeting and sent materials” - there is more than this needed for community building
Why is there a Community Building group as well as a DEI group? They are very similar and why do we need both groups separately? Why do we need two committees? Do we need two groups to cover all directives?
We need more time to discuss this than what is available in today’s meeting
WRT Tom’s question. The Comms group is currently revising the comms plan to ensure bi-directionality with audiences (current and potential) and to ensure that there’s interoperability with the ACCCESS WGs and SCs
Invite Jay Alana and Ag to the next EC meeting to help discuss
Informational Items (10 mins) - no updates covered
Allocations Stephen Deems
The Researcher Advisory Committee met yesterday. Link to notes/agenda/recap/next steps
Currently at the SAIL meeting in Atlanta, GA. Will be presenting on ACCESS at 4:30PM ET. Link to slides.
There’s already discussion of the need for compute and a few slides on NAIRR potentially offering more solutions.
Still looking to have website done by XC
MATCH Shelley Knuth
CONECT Tim Boerner
MMS Tom Furlani
OpenCI John Towns
Misc Topics:
@Tom Gulbransen Training gaps to fill via ACCESS-sponsored sessions
Parking Lot
item
Next EC Meeting: 7th November 2023
Action Tracker:
jUse Action Item Macro to track assigned To Do Items - check the box when it is complete
Format:
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/boardj