2023-06-13 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Jun 13, 2023
2 min read

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker:

(v) indicates a voting member

Agenda/Notes

  1. Approval of summaries from prior EC meetings @Shawn Strande (5 mins)

    1. 6 June 2023 EC Summary (approved)

  2. Program Milestone Check @Shawn Strande (10 mins)

    1. Action item for the awardees to update their program milestones

    2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

  3. Final Agenda for Program Wide Meeting @Shawn Strande (15 mins)

    1. The agenda is nearly settled, with the exception of a few open slots. https://docs.google.com/spreadsheets/d/19pjH7gYfF4cMW0GrVIsR2c5ofAwVY_7n2vo5lAXLCgc/edit?pli=1#gid=0

    2. Confirm number of parallel sessions

    3. Finalized agenda and meeting coordinates will be updated on the wiki page

       

  4. Review panel responses status check @Shawn Strande (10 mins)

    1. Team responses to program-wide feedback from NSF.

    2. ACO will put into Google doc and give teams an opportunity to provide their perspective. May wind up sharing this at the Y1/Y2 morning session at the in-person meeting.

  5. Program Wide Goals including DEI Goals @John Towns (15 mins)

    1. EC in agreement to create light weight strategic program wide goals, develop some metrics and discuss how the data being collected is utilized

    2. This can also drive the metrics and data collection discussions during the program wide meeting

    3. Assignment for the EC - Each of the teams to provide 3-4 or more program-wide goals, then John to follow up with the EC to review the list and continue discussions during the program wide meeting

       

  6. Informational Items (10 mins)

    1. RAMPS @Stephen Deems

    2. MATCH @Shelley Knuth

      1. Working on our PY2 Goals and Milestones (to be complete by PW Meeting)

    3. CONECT @Tim Boerner

      1.  

    4. MMS @Tom Furlani

      1.  

    5. OpenCI @John Towns



Misc Topics

  1. ACO to update the EC backlog and action items



Reference: EC Backlog & Action Items

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

Next EC Meeting: 20th June 2023