2024-09-03 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-08-27 ACCESS EC Meeting Agenda & SummaryPreview
      
      

2. Continued discussion on working groups@Stephen Deems (Unlicensed) (15 min)

   1. What is a Working Group - What is not a working group?

      1. We do not want working groups to get the impression of “if you don’t want something done - make a working group on it”

      2. How can we keep the cross track team successes we are starting to see continue?

      3. People wonder - we are working together, is this a working group? when do we form a working group? when does it become a standing committee?

      4. If it is going to take longer to do the chartering process than it will to do the work - don’t make a charter

      5. Getting working group milestones in our list is important for us to be able to track

      6. We need to provide guidance back and a definition of what a WG is

      7. work does not get done when teams have to spend two meetings wordsmithing a charter

         1. plan of action

         2. we do need to know what it does - but it shouldn’t be lengthy

      8. Existence of working group mechanism doesn’t prevent people talking to other people on other teams

         1. you don’t need to have a WG just to have a conversation

      9. You don’t have to have a conflict or a problem to have a WG

      10. How can we make the Chartering process less onerous?

      11. Standing Committees have a different value, for groups that the EC expect to need to exist for a long period (Eval, DEI, Comms, Web, etc.)

      12. We also have not gone back after a WG ended to see how things went? What went well - what didn’t - how can we make it better?

      13. Deliverable

          1. Definitions: https://docs.google.com/document/d/1JTE9xHH2rBAuBN7r844YaY-5Kyg5BTvZ/edit

             1. does say any time you work across teams - you should make a working group

             2. This may not be the case

             3. This doc may need reviewed

          2. How to make charter easier to fill out? Keep it simple - are people making things harder than they should be?

             1. there is a template

          3. Could we have Chuck look at these two items and see if they can be simplified
             
             

3. Review EC Charter and schedule to next EC meeting @John Towns (1 mins)

   1. deferred to next week - please have it reviewed before next week

   2. John will share google doc
      
      

4. EC Program Milestones @John Towns (5 mins)

   1. There are a few without Assignees - please take a look

   2. Stephen talked to Matt Yoder - resource catalog is moving well - we will see milestones - Data curation to be complete at the end of this month - User interface will be tied to data in Oct - in November start beta testing - production before end of year - these are now in list

   3. Stephen had meeting today about Pilots - and milestones will come soon

4. EC Meeting To Dos:

5. Informational Items (10 mins)

   1. RP Forum @Jeremy Fischer

      1. Operations talked to RP forum about badging last week

      2. Discussed researcher faced badging - discussed verbiage - seemed to be worded more toward someone else

      3. Not much enthusiasm from RPs yet

   2. Allocations Stephen Deems

      1. Review meeting this Sunday/Monday in Rosemont, IL

      2. Working on some OAC supply/demand #s with the ACCESS Metrics team.

      3. “Building Modern User Interfaces with JavaScript Components” workshop being hosted during quarterly meeting (also invited ACCESS RPs)

         1. Link to sign-up form: https://docs.google.com/forms/d/e/1FAIpQLSfFP_cw2zDDFtw9uIxl9bg7Hshe_8o5C2SnT640DLdzdQLuMQ/viewform

            1. Please share that with your technical team members!!

      4. Invites sent out to “ACCESS OnRamps” partners in next steps toward Beta launch - this is more like a virtual datacenter

         1. Aiming to have at least 2 sites pilot the OnRamps feature

         2. Developing corresponding milestones

   3. MATCH Shelley Knuth/Alana

      1. RP workshop is next week - Tuesday and Wednesday - someone from every RP is coming

      2. focus - user facing issues - producing better connections with RP

      3. Back full time as of today