2023-02-14 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Feb 14, 2023
3 min read

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v)

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk

  • NSF: Tom Gulbransen

  • Guest Speaker: Gerald Byrket, Dave Hudak

(v) indicates a voting member

Agenda/Notes

  1. Working Group Updates (10 mins)

    1. OnDemand Working Group Gerald Byrket

      1. Presentation - https://docs.google.com/presentation/d/1CZ-q1z2AomzuGAFwaCxU1CP7zE9iWP4p/edit?usp=sharing&ouid=110751858769293536757&rtpof=true&sd=true

  2. Approval of summaries from prior EC meetings @John Towns (5 mins)

    1. 7 February 2023 EC Summary (approved)

       

  3. ACCESS Program All Staff @John Towns (10 mins)

    1. EC vote to finalize

      1. Virtual quarterly staff meeting in March to be a one-day or 2-day meeting?

        1. Program wide meetings to start in June

      2. ACCESS program wide meeting, in June to be virtual or in-person?

        1. EC decision made to have in-person meeting in June

        2. PI's come in a day earlier and then program wide meeting(PI’s, co-PI’s and leads)

        3. June 6th and 7th (tentative)

        4. ACO to send email with options for locations

           

      3. Updated Schedule:

        1. For CY23:

          1. First week of March 2023: 

            • EAB virtual meeting (Mar 2)

            • ACCESS Program-Wide Meeting (virtual): suggest Mar 7(-8), 10am-4pm CT

          2. First full week of June:

            • Monday, June 5:  EAB Virtual meeting

            • Tue-Wed (June 6-7):   ACCESS Program-Wide Meeting (in person with virtual option); location TBD

          3. PEARC Conference:

            • Possible in person EAB (1-2 hours)

            • Thursday PM: Half-day ACCESS Program-Wide Meeting (in person with virtual option)

          4. First full week of September:

            • Monday, September 4: EAB virtual meeting [NOTE: Need this updated since it is a holiday; align All Staff meeting with that update.]

            • Tue-Wed (Sept 5-6): ACCESS Program-Wide Meeting (virtual); 10am-4pm CT each day

          5. SC Conference

            1. We can attempt to hold some gathering here, but difficult to pin it to a regular time.

          6. First full week of December:

            • Monday, December 4: EAB virtual meeting

            • Tue-Wed (Dec 5-6): ACCESS Program-Wide Meeting (virtual); 10am-4pm CT each day

        2. Then fall into an annual schedule of:

          1. First week of March: 

            • Monday, EAB In Person Meeting (approximately 8am-3pm to allow flight home)

            • ACCESS Program-Wide Meeting (in person with virtual option): Monday afternoon/early evening; Tuesday until early afternoon to allow flights home

          2. First full week of June:

            • Monday:  EAB Virtual meeting

            • Tue-Wed: ACCESS Program-Wide Meeting (virtual); 10am-4pm CT each day

          3. PEARC Conference:

            • Possible in person EAB (1-2 hours)

            • Thursday PM: Half-day ACCESS Program-Wide Meeting (in person with virtual option)

          4. First full week of September:

            • Monday:  EAB Virtual meeting

            • Tue-Wed: ACCESS Program-Wide Meeting (virtual); 10am-4pm CT each day

          5. SC Conference

            1. We can attempt to hold some gathering here, but difficult to pin it to a regular time.

          6. First full week of December:

            • Monday:  EAB Virtual meeting

            • Tue-Wed: ACCESS Program-Wide Meeting (virtual); 10am-4pm CT each day

  4. ACCESS Program Milestones @John Towns (10 mins)

    1. Draft Program Milestones

    2. Action item for Ron - Add “Period of work” column in which to put in the date ranges for when each activity is supposed to occur

    3. Action item for the service teams - The service teams will review and do two things: update target dates and add information about dependencies on other awardees.

  5. Informational Items (10 mins)

    1. RAMPS @Stephen Deems

      1. Allocations survey to be sent out later this week to anyone who’s interacted with the XRAS software since 9/1/22.

      2. Researcher Advisory Committee

        1. Draft Charter

        2. Meeting Notes/Summary

      3. Meeting scheduled with OSG/PATh leadership (Friday, February 17) to align our efforts in unifying and normalizing a credit system for the resource under ACCESS. Will also discuss how we can assist one another.

      4. (Not an update, but a question - can we extend EAB invites to co-PIs?)

        1. Action item for Cindy to send invite to all co-PI's to the EAB meeting

    2. MATCH @Shelley Knuth

      1.  

    3. CONECT @Tim Boerner

      1. New ACCESS allocated resource roadmaps will be sent to RPs tomorrow (Wed, Feb. 15) with an invitation to provide feedback

      2. Ticket system: Set-up is underway. Working through phased account creation.

      3. Resource integration satisfaction survey was sent to RPs

      4. Student Training & Engagement Program (STEP) student recruitment promo more widely circulated. Please share as you’re able. https://operations.access-ci.org/step

    4. MMS @Tom Furlani

      1.  

    5. OpenCI @John Towns

      1. SC23 Function Space Requests Now Open - “SC23 is now accepting requests from exhibitors for function space. SC23 has reserved function space in a number of Denver hotels. Generally, SC contracts with these hotels include a no-charge for space rental clause.“

 

Misc Topics

  1. Shelley to submit a request for co-located event at PEARC

Reference: EC Backlog & Action Items

Next EC Meeting: 21 February 2023