2023-08-29 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Nov 07, 2023 by Shawn Strande
3 min read

 

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker: Derek Simmel

(v) indicates a voting member

Agenda/Notes

  1. Working Groups

    1. ACCESS Evaluation Working group draft charter. Informational. Will ask for vote/approval at next week’s meeting (9/5) @Shawn Strande (2 mins)

      1. https://docs.google.com/document/d/1DIBacAC94whc-QXf6oObLmtB9t_22xZg7O7tNpbE_LA/edit#heading=h.v03fy51e60in

    2. ACCESS DEI WG Charter @Stephen Deems (10 mins)

      1. Seeking approval next week to move forward with Standing Committee

  2. Approval of summaries from prior EC meetings @John Towns (5 mins)

    1. 22 August 2023 EC Summary

  3. Program Milestone Check @John Towns (10 mins)

    1. Action item for the awardees to update their program milestones

    2. Need a milestone added - ask to go thru the existing teams and update which are active/new/closed

      1. do this after we have some reviewing of the new WGs/SCs finalized

      2. @Shawn Strande - will add and update

    3. Reminder:Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

  4. Update on recent security incident @Derek Simmel (10 mins)

    1. highlighted we need to update incident response process and who is notified

      1. playbook or check list for notification

    2. notifying this group - not to answer technical questions but to allow someone to be aware from internal sources of the issue

    3. Cybersecurity Council would be willing to create one and bring to EC to approve

      1. practice by tabletop exercise

         

  5. Who is attending the quarterly meetings? @Shelley Knuth (10 mins)

    1. Are the meetings intended for leadership or all-staff?

    2. September - virtual - open to all staff

      1. two full days of meetings

      2. Suggestion: 1 day virtual meeting - highly focused agenda? once we determine agenda we can decide

      3. what do people need to attend? will need to have agenda to determine specifically

        1. Topics: https://docs.google.com/spreadsheets/d/1vjSQtOzA6VIFpApGb2cB73zQ0ZNdb1ai5lW6K1mta9o/edit?resourcekey#gid=1647574730

    3. December - it will be EAB in person, EC in person

      1. anyone outside EC invited? - No

      2. will know more once the agenda is settled

        1. assess where we are with DEI issues

        2. make sure we are moving in the right direction for things to be reported on the Annual Report

        3. Personas+

        4. strategy

      3. December - dates

        1. 4th - travel to San Diego

        2. 5th - all day EAB

        3. 6th - all day EC

        4. 7th - Travel back

      4. Fuller Team in March

     

  6. Informational Items (10 mins)

    1. Allocations @Stephen Deems

      1. Conversation with Operations (cybersecurity and gateways) to define process for setting up gateway community user accounts. Moving that forward.

      2. Allocations and Support are planning to attend the AI Institutes Summit meeting in late October to present on ACCESS services during a 1 hour session and staff a table to discuss AI institute awardee needs and think more broadly about how we can evolve the allocations process to be more accommodating of NSF-funded initiatives who potentially require extreme amounts of hardware.

    2. MATCH @Shelley Knuth

      1. 57 applications for the SC feedback sessions already - huge interest. Still looking at them although have a mix of people who have used ACCESS and those who never have.

      2. FYI - Shelley will be on FMLA from Sept. 2-18. Feel to touch base with any of my co-PIs or Alana for any needs. Alana will attend the EC in my stead.

      3. Will be at the Cybertraining PI meeting

        1. will be presenting 1 Support focused slide - will share

    3. CONECT @Tim Boerner

      1. Tim & JP will be attending the CC* PI meeting to begin to have conversations with that community and understand issues they’re having/develop value proposition

        1. Tom: portray landscape of resources/utilization… maybe in their interest to share metrics.

      2. Roadmap for unallocated resources being worked on - @Leslie Froeschl

        1. is there an email to reach CCStar leadership? would like to invite participation

        2. Shelley - is on email list

    4. MMS @Tom Furlani

      1. Open XDMoD 10.5 to be released Thursday - if wanted we can review next week

      2. Campus Champions Mini-Workshop Booked for Sept 19

    5. OpenCI @John Towns

      1. Progress on both responses to CPO observations an program-wide goals.

Misc Topics:

Reference: EC Backlog & Action Items

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

Next EC Meeting: 5th September 2023

To Do: