2023-05-16 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: May 17, 2023
3 min read

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker: Jay Alameda

(v) indicates a voting member

Agenda/Notes

  1. Community Engagement Working Group @Jay Alameda (20 mins)

    1. Proposed code of conduct updates https://docs.google.com/document/d/1zKemCUZIasEvOqcltp9uNnwQHCSZTCi4BzJdF8t0GmA/edit#

    2. Proposed Community Building and Engagement Draft Plan: Community Building and Engagement Plan

    3. Recent Events

      1. MS-CC, May 10-11, 2023

        1. Alan Chalker report

          1. Discussion with Phillip Wallace - United Negro College Fund

          2. key point: need to do more than just sign up for account - needs to be education, training and engagement

          3. Discussion with Russell Hoffman, on MC-CC grant, representing AIHEC interests

          4. key point - lack of resources (staff, broadband connectivity, local computing) is a persistent challenge that needs attention through any engagement.

    4. Upcoming events:

      1. RMACC - 5/23/2023

        1. Support, Allocations

      2. Unite 2023 UNCF Summit for Black Education, July 17-20, 2023

      3. PEARC23 - July 23-27, 2023

        1. All groups present, multiple BoFs submitted

        2. Community Engagement in with Support BoF (along with Allocations)

      4. Tapia - Sept 13-16, 2023

      5. CC* PI Workshop - Sept 25-27, 2023

        1. In conjunction with Quilt

        2. Operations

      6. Grace Hopper - Sept 26 -29, 2023

    5. Open or Emerging Risks/Issues

      1. Have requested invitations to relevant NSF PI workshops (eg, CC*, CSSI, …)

    6. Discussion regarding conversion of community engagement working group to a standing committee

    7. EC to review the code of conduct and vote for approval during next week’s EC meeting (23rd May 2023)

  2. Approval of summaries from prior EC meetings @John Towns (5 mins)

    1. 9 May 2023 EC Summary (approved)

  3. Program Milestone Check @John Towns (10 mins)

    1. Action item for the awardees to update their program milestones

    2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

    3. Add links to evaluation and community building efforts plans

    4. Discussion regarding enhancing the functionality of the program milestones dashboard

    5. Interim Project Report milestones can be deleted

    6. Newsletters are added as a milestone for awardees to reach out to the Communications team in order to share any pertinent information

  4. ACCESS Program Wide Meeting Draft Agenda @Shawn Strande (20 mins)

    1. https://docs.google.com/document/d/1ubpVP0XLxaAMmeN5XQO7A_XqSj37YXej/edit

    2. June 2023 ACCESS Quarterly Meeting

    3. Discussion regarding any materials that need to be created, approved and distributed ahead of the program wide meeting

    4. Additional topics for agenda - 10 minutes for each area to provide a high level overview on what services each track provides? And identify cross track interdependencies? How does the entire ACCESS ecosystem look from the inside out?

    5. Suggestion - team building activity or happy hour at the end of Day 1

    6. Target date to finalize the agenda is 1st June.

       

  5. Informational Items (10 mins)

    1. RAMPS @Stephen Deems

      1. Continued conversations with colleagues from Harvard Business School on the allocations “marketplace” and “variable marketplace” Innovative Pilot.

        1. May put them in contact with some RP stakeholders on what the pilot would look like and what their incentives are for “pricing” their resources.

      2. Working to update the Integration Roadmaps for Allocations Policies (Allocations Contacts) to illuminate all the resources at their disposal for managing allocation requests for their resources.

        1. e.g. XRAS review, query tools, documentation, etc.

      3. Agbeli/Dave attending RMACC - assisting with “how to ACCESS”

    2. MATCH @Shelley Knuth

      1. Shelley and Dylan at RMACC. Giving a “how to ACCESS”.

      2. Campus Champions participant support grant was awarded and we are looking forward to supporting them during PEARC and SC this year. In addition, are actively supporting and looking for ways to leverage ACCESS to ensure their involvement moving forward including a “Teach the Teacher” events linked to the CCEP.

    3. CONECT @Tim Boerner

      1. STEP-1 is underway! 15 students arrived in Miami and began their 2-week training yesterday.

    4. MMS @Tom Furlani

      1.  

    5. OpenCI @John Towns

      1. Hybrid EAB meeting at PEARC.

        1. The EC and EAB to meet for 1 hour lunch during PEARC? - EC agreed; all days apart from Monday would work.

        2. Research Advisory Committee and EAB to connect during PEARC? - Shawn to reach out to Laura Herriott for further discussions

Misc Topics

Reference: EC Backlog & Action Items

Next EC Meeting: 23rd May 2023