Executive Council Meetings

Owned by Ron Payne
Last updated: Oct 29, 2024 by Shannon Bradley
1 min read

Purpose

The ACCESS Executive Council (EC) is the primary governance body overseeing the execution of the ACCESS Program Service Track awards. The EC provides the necessary coordination and governance of the day-to-day execution of all ACCESS Service Tracks and provides the leadership to maintain a researcher-centric orientation and encourages operational excellence.

Logistics

The EC currently meets weekly on Tuesdays at 2 PM ET / 1 PM CT / 12 PM MT / 11 AM PT.

 

Quick Link to ACO Site Map: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/436273182

Membership of Interim EC

Role

Name

Institution

Role

Name

Institution

Allocations PI (v)

Stephen Deems

PSC

Allocations co-PI

Dave Hart

NCAR

Support PI (v)

Shelley Knuth

University of Colorado - Boulder

Support Deputy Director

Alana Romanella

University of Colorado - Boulder

Operations PI (v)

Tim Boerner

NCSA

Operations deputy dir.

Leslie Froeschl

NCSA

Metrics PI (v)

Tom Furlani

University of Buffalo

Metrics co-PI

Joseph White

University of Buffalo

ACO PI (v)

John Towns

NCSA/Illinois

ACO CO-PI/EAB Facilitator

Shawn Strande

SDSC

ACO Program Mgr.

Lavanya Podila and Shannon Bradley

NCSA/Illinois

NSF Program Officer

Tom Gulbransen (ex officio) and Sharon Geva (ex officio)

NSF

External Evaluator

Lisa Kaczmarczyk

 

(v) indicates an EC voting member

List of EC Meeting Notes

EC Meeting To Do Items

 

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20%3D%20%22EC%20Meeting%20To%20Do%22

EC Program Milestones - JIRA

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC

Decision Report from EC Meetings

Page Title

Decisions

Page Title

Decisions

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/967737345/2024-11-12+ACCESS+EC+Meeting+Agenda+Summary

  1. ACCESS Ticketing System Standing Committee Charter - Approved

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/964263937/2024-11-05+ACCESS+EC+Meeting+Agenda+Summary

  1. We will move forward with planning 2 in person meetings per year and requesting supplements in the appropriate manner for each awardee

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/825688680/2024-10-29+ACCESS+EC+Meeting+Agenda+Summary

  1. EC approves a recommendation to attend Tapia in 2025 - will decide next year

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/825721171/2024-10-22+ACCESS+EC+Meeting+Agenda+Summary

  1. Any recommendations from the EAB about Ticketing System should go through the Web Standing Committee

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/825721074/2024-10-08+ACCESS+EC+Meeting+Agenda+Summary

  1. EAB charter - Approved
  2. EC Charter - Approved
  3. ACCESS Democratization Plan - Approved

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/825688292/2024-09-17+ACCESS+EC+Meeting+Agenda+Summary

  1. Decided on wording to use in the first half of the EC Charter
  2. RP Forum Chair will be a voting member of the EC
  3. RPs are invited to all Quarterly meetings - in person and virtual - there may be certain sections they cannot participate in, but overall it is a positive step to include them

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/679739394/2024-06-11+ACCESS+EC+Meeting+Agenda+Summary

  1. Approval of Infrastructure Portfolio Expansion Standing Committee Charter - approved

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/640024661/2024-05-28+ACCESS+EC+Meeting+Agenda+Summary

  1. Approved Final document for User Profile: Recommendations of the User Profile 2024 Working Group

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/547258414/2024-04-16+ACCESS+EC+Meeting+Agenda+Summary

  1. Committee Charter Approvals - Communications Standing Committee Charter approved
  2. Committee Charter Approvals - Web Presence Standing Committee Charter approved
  3. Committee Charter Approvals - ACCESS User Profile 2024 Working Group Charter approved

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/512524324/2024-03-26+ACCESS+EC+Meeting+Agenda+Summary

  1. EC Approved Program Wide Goals via Email
  2. EC Approved reviewing and approving Charters off line via email

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/482574337/2024-03-05+ACCESS+EC+Meeting+Agenda+Summary

  1. EC approved moving forward with getting WG/SCs and other Teams to input items to the Program Milestone Check
  2. EC approved starting a Staff Recognition Award for ACCESS
  3. EC decides - Quarterly Meeting at PSC - Sept 25 and 26

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/453967942/2024-02-13+ACCESS+EC+Meeting+Agenda+Summary

  1. Unanimous approval of the Personas Doc - https://docs.google.com/document/d/1sYBUyFHdx-E1--lRSQXgs8ak5Z8UTGhtPrpb8y61sVw/edit#heading=h.izmimhj72m1q

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/423886849/2024-01-30+ACCESS+EC+Meeting+Agenda+Summary

  1. Enabling Multi Factor Authentication for Atlassian Confluence and Jira - Approved
  2. Move back to weekly meetings for an hour - Lavanya will adjust the calendar

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/390791169/2024-01-16+ACCESS+EC+Meeting+Agenda+Summary

  1. Communications Plan - Approved

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/379092993/2023-12-19+ACCESS+EC+Meeting+Agenda+Summary

  1. Evaluation Plan approved by EC Vote - 12/19/2023

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/311787604/2023-09-12+ACCESS+EC+Meeting+Agenda+Summary

  1. Adopted ACCESS DEI Working Group charter
  2. Adopted Program wide goals and metrics

https://access-ci.atlassian.net/wiki/spaces/ACP/pages/307462145/2023-09-05+ACCESS+EC+Meeting+Agenda+Summary

  1. Evaluation Working Group Charter: https://docs.google.com/document/d/1DIBacAC94whc-QXf6oObLmtB9t_22xZg7O7tNpbE_LA/edit#heading=h.v03fy51e60in - approved

 

 

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