2025-02-25 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v), Eric Adams

• EAB: Chuck Pavloski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda

1. Intro of Eric Adams

2. Consent Agenda @Stephen Deems (5 mins)

   1. Approval of summaries from prior EC meeting

      1. 2025-02-11 ACCESS EC Meeting Agenda & Summary

      2. no additions

   2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

         1. AARC Maximize meeting coming up soon (March 10)

            1. 91 proposals received (on-par with what we’ve been seeing)

         2. Variable Marketplace will beta launch soon - Anvil CPU is confirmed in participating.

            1. Expected launch in under 2 weeks.

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

         1. EAB meeting in Chicago agenda being put together (March 18), targeting a meeting that should end in time for folks to catch flights at 5 pm in ORD.

         2. Old EAB notified to approve final meeting summary so we can provide that to the new EAB

            Here are some topics for EAB meeting:

            1. 2 hour EAB only meeting for them to get acquainted

            2. PY4 Plans from all Service Teams - EC should be prepared to discuss with EAB

               1. Does or would RP need a slot as well?

            3. Update on Program-Wide Goals and Evaluation

               1. Maybe this doesn’t need to be a presentation, but a material to share with them?

            4. First full agenda draft will be available ASAP.

         3. Shelley will not be there till 9:30 ish due to flights

      7. OpenCI John Towns

         1. Conference Planning Group - EC could you please reach out to your teams and ask them to volunteer to represent your team in the planning group?

      8. NSF Sharon and Puri

   3. Milestone Review

      1. We have some tasks that are not assigned - please review and if it is assigned to your team, place someone who will keep the task updated in the Assigned slot

      2. Those that are not assigned by next week - Chuck and Shannon will fill - please update if we assign the wrong person

   4. Reminders

   5. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      1. Leadership Resource Allocation Committee (LRAC) Meeting

         1. February 24-25 - Austin, TX

      2. ACCESS Allocations Review Committee (AARC) Meeting

         1. March 10 - Virtual Meeting

      3. ACCESS EAB Meeting

         1. March 18 - Rosemont, IL

         2. There will be virtual participation possible

      4. ACCESS Quarterly Meeting

         1. March 19-20 - Rosemont, IL

            1. We are not able to spread out to more dates because of meetings in following weeks

            2. Can we hold March 20th and 21th as a virtual meeting - yes - this will be communicated to the planning committee

      5. CASC Meeting

         1. March 25-27 - Reston, VA

      6. Support RP Meeting

         1. April 1 - Denver, CO

      7. NAIRR AI Workshop

         1. April 2-3 - Denver, CO

      8. RMACC Meeting

         1. May 20-22 - Boulder, CO
            
            

3. WG/Standing Committee Update - (10 mins)

   1. none this meeting, schedule to be restarted after this meeting - Chuck P

   2. donating time back to Steven Deems
      
      

4. EAB & Quarterly Meeting - (10 mins)

   1. EAB is still in person as scheduled (Mar 18th)

   2. need to settle on dates for virtual quarterly meeting - done 20th and 21st
      
      

5. NAIRR Pilot Annual Meeting Debrief - (10 mins)

   1. many people on team were at the meeting - does anyone have anything they would like to share?

   2. Got a ton of feedback on Allocations Experience from people who are using ACCESS

   3. Support BOF got a lot of feedback - could be used for ACCESS as a whole

   4. Survey of NAIRR users who are under-utilizing

      1. they would like more hand-holding at the beginning

      2. we offer more than what they thought we do

      3. Are you ready to use your allocation? it means two different things to users vs us

         1. for us it is the allocation is ready

         2. for them - it is they have data and are actively using the system

         3. there is a time disconnect

      4. People think the NAIRR Pilot is going to disappear (because it is called “Pilot”)

         1. not sure what will happen to business partners

         2. but ACCESS, and the other platforms, do exist and will exist going forward

         3. it is a communications challenge

         4. Some resource providers are doing a different way of presenting their descriptions - they set out you need to use your allocation within 30 days - RPs could do that as well

            1. are people waiting to get going on ACCESS like this? We are tracking this

            2. Difference between using it for Hello World vs doing real work - but this is in the process according to Joe

            3. https://njedge.net/blog/edge-receives-295536-national-science-foundation-nsf-grant-to-enhance-the-role-of-campus-champions/

      5. Could apply to us as ACCESS

      6. Can we offer this for ACCESS - and then offer it back to NAIRR which has less funding

   5. Things they suggested to make things better - we had already done

      1. can you tell us how to acknowledge? we do have a statement out there and they don’t know

      2. we don’t have a comms plan for the NAIRR pilot - there isn’t funding directly to comms?

      3. Sharon - comms is not part of pilot for any of the awards - need to bring in some of the other funded awards that are funded for comms to help

         1. include them in meetings so they can help

         2. Probably Internet2 - Dana as contact

            1. https://www.nsf.gov/awardsearch/showAward?AWD_ID=2436057

            2. Edge Receives $295,536 National Science Foundation (NSF) Grant to Enhance the Role of Campus Champions - NJEdge Inc
               
               

6. TechArena Podcast options (10 mins) @John Towns

   1. ICYMI: Post from brief interview at SC24: https://www.linkedin.com/posts/allysonklein_nsf-access-sc24-activity-7265435239697588225-ykDD/?utm_source=share&utm_medium=member_desktop

   2. They are asking for a podcast interview

      1. would like to bring in additional PIs to the interview

      2. EC agrees
         
         

7. EC Feedback & Improvement Discussion - (20 mins)

   1. Summary of recommendations: https://docs.google.com/document/d/1ut-E39DNe7zP4tshUrwdITa2h9yosmZkHLJ7MxgFIk8/edit?tab=t.0

   2. Full notes: https://docs.google.com/document/d/1F31z1s2mbwMjdA3zrlevAcyaRrjtUMjuJNGeeQM9Ihk/edit?tab=t.0

      1. How much is done vs what needs to be done

      2. Annotate ahead of time please - Stephen will send out a reminder to do this (after this meeting)

   3. Need Tom and Tim? review and talk about it next week

   4. Jeremy - suggests we may need a special meeting or add time to this one to discuss - since it will take a while to discuss

      1. use some of the time that won’t be used for the Quarterly Meeting?
         
         

Quarterly and Annual Meetings To Do Follow Ups

Misc Topics:

Next EC Meeting: 11th February 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board