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2025-01-21 ACCESS EC Meeting Agenda & Summary

2025-01-21 ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v)

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker: Winona Snapp-Childs

(v) indicates a voting member

 

1/7/25

1/14/25

1/21/25

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Stephen Deems

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

David Hart

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shelley Knuth

Absent

X

Absent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Alana Romanella
Jim Griffioen

X

Absent

Absent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tim Boerner

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tom Furlani

X

X

Absent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Joe White

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Jeremy Fischer

X

Absent

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

John Towns

X

X

Absent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Chuck Pavlovski

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Amit Majumdar

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Leslie Froeschl

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lavanya Podilla

X

Absent

Absent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lisa Kaczmarczyk

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shannon Bradley

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Sharon Geva

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Puri Bangalore

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

  1. Try Consent Agenda style agendas for 6 months to see if it streamlines meetings

Agenda

 

  1. Report from Winona Snapp-Childs - Ticketing Standing Committee (5-10 mins):

    1. Review of their Purpose - evaluate if the current system is meeting the needs of the community

      1. Discovering and Prioritizing solutions

      2. Envision new ways the ticketing system can provide more insight into the project, increase users' Science productivity

    2. Key Stakeholders

      1. Researchers

      2. RP

      3. Awardees

      4. NSF

    3. Pertinent Info

      1. Community Surveys - 2024 and 2025

        1. changed from what was used in XSEDE - moved to Jira Service Management

        2. rankings went from a 4.3 to a 4.9 after switch

    4. What have they been doing - and where they are going


      image-20250121-191337.png

      Who would be willing to be a co-chair? They would like to do this more effectively - Shelley can have Alana be co-chair

      1. Stephen - should an RP be a co-chair? - @Chuck P please discuss this when you get together with Winona

      2. NSF request - there is a form for Access Staff to communicate with Access staff - available thru a drop down window - and sending inquiries / ticket info via incorrect space and provided incorrect metadata on the ticket - takes an admin person to fix it (due to Atlassian setup) - can restrict access to form - but it is available to new resource providers and they are struggling to determine a way to address

      3. Sharon - discussed request about surveys - her input was only to reduce the number of surveys - include it in the main one or gather a different way

        1. Winona - they are getting info from a study group and doing RP interviews - and not doing a mass survey

        2. Sharon agrees that interviews is a good way to get info

      4. Jeremy - it is OK and expected to survey RPs - and they do want to be involved and have input in the system - is willing to co-chair

      5. Puri - Would members of the RAC be good candidates for this Ticketing UI/UX survey?

  2. Approval of summaries from prior EC meeting @Stephen Deems (5 mins)