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Notes on what Shannon Bradley does for ACCESS-ACO

Notes on what Shannon Bradley does for ACCESS-ACO

  1. Take notes at meetings

    1. Make sure any follow up tasks are captured in the correct Jira task board

    2. Make sure any Decisions are captured in the Decision Tracker

    3. Make sure any Parking Lot Items are captured in the Parking Lot

    4. Make sure deferred items are placed in correct upcoming agenda

  2. Management of Jira Boards

    1. Jira Tasks for ACO Calendar - https://access-ci.atlassian.net/jira/core/projects/ATC/board

    2. Jira Tasks for EC management of Program Milestones - https://access-ci.atlassian.net/jira/core/projects/ECMT/board

    3. Jira Tasks for ACO, EC, NSF - https://access-ci.atlassian.net/jira/core/projects/ATT/list?direction=ASC&filter=%22Category%5BCategory%5D%22%20%3D%20%22NSF%20Meeting%20To%20Do%22%20AND%20status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)&sortBy=duedate

    4. Jira Tasks for Quarterly Meeting Followup - https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

    5. Jira ACO Risk Management - https://access-ci.atlassian.net/jira/core/projects/RR/board?filter=labels%20%3D%20%22ACO%2FOpenCI%22

    6. Jira ACO Change Management - https://access-ci.atlassian.net/jira/core/projects/PCR/board

  3. Process Improvement

    1. Decision Tracker

      1. Quarterly Report Query - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1099464709

      2. ACO Decision Report - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84934681/OpenCI+ACO+Weekly+Leadership+Meetings#Decision-Report-from-ACO-Meetings

      3. ACCESS Decision Report - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/479199256/ACO+Easy+Access+Page#ACCESS-Decisions-Made

    2. Engagement Tracker - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84934681/OpenCI+ACO+Weekly+Leadership+Meetings#Engagement-Tracker

    3. Parking Lot - in Meeting Agendas

    4. Lessons Learned - ACCESS Lessons Learned on Decisions Made: Jan - March 2025

    5. Easy Access Page for each group

      1. ACO Easy Access Page

      2. Executive Council Easy Access Page

      3. NSF Easy Access Page

  4. Personnel Management

    1. On-Boarding Training - ACO On-boarding Process

    2. Off-Boarding Training - Off-Boarding Process - Background Planning

    3. In-Boarding Retention -

      1. 8 - From On-Boarding to In-Boarding - What Comes Next?

      2. Need pages on retention

  5. Page Design for Metrics

    1. ACO Metrics

      1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/639139858

      2. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/639762434

    2. ACCESS Wide Metrics - ACCESS Program Wide Metrics

  6. Team Science and Management Education

    1. Articles of Interest

  7. Reports

    1. Quarterly Report

      1. PM section

      2. Editing full document

    2. Annual Report

      1. PM section

      2. Editing full document

  8. Presenting to Teams on new available tools

  9. Assist Lavanya as needed