2025-03-11 ACCESS EC Meeting Agenda & Summary

By Shannon Bradley
4 min

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker: JP Navarro

Parking Lot

(v) indicates a voting member

 

1/7/25

1/14/25

1/21/25

1/28/25

2/4/25

2/11/25

2/18/25

2/25/2025

3/4/2025

3/11/2025

 

 

 

 

 

 

 

 

 

 

Stephen Deems

X

X

X

X

 

Absent

 

X

X

X

 

 

 

 

 

 

 

 

 

 

David Hart

X

X

X

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Shelley Knuth

Absent

X

Absent

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Alana Romanella
Jim Griffioen

X

Absent

Absent

Absent

Absent

 

Absent

Absent

Absent

 

 

 

 

 

 

 

 

 

 

Tim Boerner

X

X

X

X

 

X

 

Absent

Absent

X

 

 

 

 

 

 

 

 

 

 

Tom Furlani

X

X

Absent

X

 

X

 

Absent

X

X

 

 

 

 

 

 

 

 

 

 

Joe White

X

X

X

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Jeremy Fischer

X

Absent

X

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Eric Adams

 

 

 

 

 

 

 

X

X

Absent

 

 

 

 

 

 

 

 

 

 

John Towns

X

X

Absent

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Chuck Pavlovski

X

X

X

X

 

X

 

X

X

Absent

 

 

 

 

 

 

 

 

 

 

Amit Majumdar

X

X

X

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Leslie Froeschl

X

X

X

X

 

Absent

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Lavanya Podilla

X

Absent

Absent

Absent

Absent

Absent

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Lisa Kaczmarczyk

X

X

X

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Shannon Bradley

X

X

X

X

 

X

 

X

X

X

 

 

 

 

 

 

 

 

 

 

Sharon Geva

X

X

X

Absent

 

X

 

X

Absent

X

 

 

 

 

 

 

 

 

 

 

Puri Bangalore

X

X

X

Absent

 

X

 

X

X

Absent

 

 

 

 

 

 

 

 

 

 

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

  1. Approved Charter Change to eliminate Infrastructure Portfolio Expansion Standing Committee needing to have decisions that have been approved by all impacted Teams brought up to the EC to give final approval. SC will make decisions and inform EC of decisions and progress going forward.

Agenda

  1. Consent Agenda @Stephen Deems (5 mins)

    1. Approval of summaries from prior EC meeting

      1. 2025-03-04 ACCESS EC Meeting Agenda & Summary

    2. Informational Items

      1. RP Forum @Jeremy Fischer

        1. reviewing RP ByLaws - will be coming here

      2. Allocations Stephen Deems

        1. Variable Marketplace is LIVE: (Public documentation: ACCESS Allocations: Variable Marketplace )

          1. big thanks to Purdue and Texas A&M

          2. 3-out-of-5 pilots are in beta

      3. MATCH Shelley Knuth/Alana/Jim

        1. AI Workshop in a couple weeks - added some more attendees online

        2. Walk-throughs are showing need for a consolidated document

        3. final suggestions for topics - get in soon

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

        1. Prepping for EAB meeting

      6. EAB @Chuck P

      7. OpenCI John Towns

        1. Supplement in for travel funds will be withdrawn and updated for meetings going forward - will confirm we are in compliance with all EOs - and then resubmitted

      8. NSF Sharon and Puri

    3. Milestone Review

      1. 5 overdue before meeting started

    4. To Do / Follow Ups

      1. 13 overdue before meeting started

    5. Reminders

      1. Annual Reports

        1. due in ~6 weeks. - April 18th

        2. Per Sharon, earlier due date would be better to support NSF processes

      2. PEARC’25 Deadlines

        1. March 22 - Panels; BoFs; In Conjunction Events

          1. We have anything we want to do here?

        2. March 29 - Short Papers

    6. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

Additional Agenda Items

  1. WG/Standing Committee Update - (15 mins) PPT presentation

    1. Infrastructure Portfolio Expansion Standing Committee (Joe W. or JP) @Joseph White @John-Paul Navarro https://docs.google.com/presentation/d/12F3o5Dk1HrFdmbPhFHngOr9vOPN3YWTb/edit#slide=id.g33dd5b3082e_1_0

      1. Sharon: Question: why are we putting unallocated resources up with allocated resources?

      2. Original proposal called for showing unallocated resources - we list them to raise awareness in the broader community

      3. Some are not listed for a variety of reasons - but that doesn’t mean people wouldn’t be interested in them

      4. They will be listed clearly as Allocated and Unallocated

      5. We wanted a defined documented way to show people how to do this

      6. Add value to that community

      7. Also, Category 2 resources (ICSS) during the period prior to them transitioning to ACCESS allocations

    2. Proposed Charter Change

      1. previous charter stated any changes have to come to the EC to be approved

      2. Discussion - everybody should already know about what is going on

      3. An additional approval step - of officially going to the EC - is not needed

      4. Help enable proactive decision making vs reactive decision making

      5. In favor of getting rid of “rubber stamps”

      6. Charter - with suggested change: https://docs.google.com/document/d/1lG-pOih4FK0iE2c0NNBIeWNTybBEfBlKxc_EsLiJIbs/edit?tab=t.0

      7. Formal Call for Vote - unanimous approval

    3. Upcoming

      1. Cybersecurity Governance Council - April - (Derek Simmel)

      2. Web Presence Standing Committee - March 25 - (Dina Meek)

  2. Discussion of Language Used in Annual Reports/Reviews - (15 mins) @Shelley Knuth

    1. We need to know what we are saying and use the same terminology across presentations

    2. Discuss this in person next week and workshop language - democratization underresourced and non-traditional domains, R1s / Non-R1s, EPSoR

    3. Timing of Annual Review Report turning it in - please aim for Mid April - that should give time for review and auth to spend

      1. Ops Report - aiming for April 9

      2. Support - can target April 9

      3. Allocations could do April 9

      4. ACO Report - aiming for April 18

    4. Sharon -

      1. Advises we take a look on an ongoing basis at the NSF website - which has guidance for Exec Orders - there are some answers to questions that have been updated

        1. NSF Implementation of Recent Executive Orders - links will be permalinks

      2. Message from Dr. Sethuraman Panchanathan, Director, U.S. National Science Foundation - came out: https://nsf-gov-resources.nsf.gov/files/Letter-to-the-Community.pdf

      3. Annual reviews - hoping to release new plan soon - getting permission to design reviews in a new way that hopefully will make things easier

        1. should have answers next week - will know more after this Friday’s vote on CR for funding

  3. EAB & Quarterly Meeting - (15 mins)

    1. Review schedules (EAB + Quarterly)

      1. EAB: 2025-03-18 ACCESS EAB Meeting Agenda & Summary

      2. Quarterly: https://docs.google.com/spreadsheets/d/1uqE2XHGqa0hdUtMFYpeI0aRe_XnQVLbvcDYZ5ZEL_xk/edit?gid=2137322065#gid=2137322065

        1. Please review and comment on the schedule.

        2. If no issues - please disseminate to staff + RPs.

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)



Misc Topics:

Next EC Meeting: 3/25/2025

 

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

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