2025-02-11 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v)

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda

1. Consent Agenda @Stephen Deems (5 mins)

   1. Approval of summaries from prior EC meeting

      1. 2025-01-28 ACCESS EC Meeting Agenda & Summary

   2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

         1. Variable Marketplace is nearing Beta deployment

            1. Currently preparing documentation for both RPs and Researcher/Educators

               Open

               

            2. Expected to deploy in ~2 weeks.

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

      7. OpenCI John Towns

      8. NSF Sharon and Puri

   3. Milestone Review

   4. Reminders

   5. Upcoming Meetings & Events (ACCESS Engagement Tracker )

      1. NAIRR Pilot Annual Meeting

         1. February 19-21 - Arlington VA

      2. Leadership Resource Allocation Committee (LRAC) Meeting

         1. February 24-25 - Austin, TX

      3. ACCESS Allocations Review Committee (AARC) Meeting

         1. March 10 - Virtual Meeting

      4. ACCESS EAB Meeting

         1. March 18 - Rosemont, IL

      5. ACCESS Quarterly Meeting

         1. March 19-20 - Rosemont, IL

      6. CASC Meeting

         1. March 25-27 - Reston, VA

      7. Support RP Meeting

         1. April 1 - Denver, CO

      8. NAIRR AI Workshop

         1. April 2-3 - Denver, CO

      9. RMACC Meeting

         1. May 20-22 - Boulder, CO
            
            

2. Infrastructure Portfolio Expansion Standing Committee Update - @John-Paul Navarro (10 mins)
   
   

3. Team Science Presentation @Shannon Bradley (10 mins)

   1. Sandbox - Team Science Framework
      
      

4. Decision needed on Follow Up Item from last year - @John Towns (5 mins)

   1. https://access-ci.atlassian.net/browse/ATT-12

   2. This is suggesting more than just “What Conference” - this would also include more outreach, talk to a school/class/group, etc.

   3. Since we don’t have an Outreach track anymore - is this feasible now?
      
      

5. Quarterly Meeting Agenda (10 mins) @Stephen Deems

   1. Recommendations from the planning committee (Aaron W., Tom M., Cindy W.)

      1. March 2025 ACCESS Qtrly Mtg Agenda Topics

         1. There are 11.75 hours of proposed session time, which would fill our 1.5 days

         2. Six topics (below the purple line) were “sent back” to the EC for further consideration:

            1. Three topics seemed to have been worthy of a “PIs” or “EC” meeting since they may not be relevant, or useful time spent, by all attendees

               1. “Project Staffing & Resource Allocation: FTEs, Scope, and Timelines”

               2. “Organizational Chart”

               3. “Functional Units Interdependency Mapping Exercise”

               4. “Preparations for Annual Reviews”

            2. The “Report from Previous Quarterly Meeting Evaluation” was recommended to be a separate report-out session that could be hosted over Zoom

            3. The “Government Changs and Effects Moving Forward” was a recommendation by the planning team themselves, but ultimately may not be in scope of the meeting

   2. EC Discussion & Recommendations:

      1. …

   3. Next Steps

      1. Meeting Planning team will fit topics to a proposed agenda, once input is received from EC
         
         

6. Discussion on Compliance with EOs (e.g. DEI WG) (10 mins)
   
   

Quarterly and Annual Meetings To Do Follow Ups

Misc Topics:

Next EC Meeting: 11th February 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board