2024-08-20 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-08-13 ACCESS EC Meeting Agenda & Summary

   2. no updates or corrections

2. EC Program Milestones @John Towns (5 mins)

   1. Could we discuss putting a person’s name in the Assignee field? please update by next week’s meeting

   2. Need to direct Working Groups/Standing Committees to assist in populating. - EC sponsors reach out to working groups and Identify items that can be updated and notes added

3. EC Meeting To Dos:

   1. We will need to discuss who to assign Shawn’s tasks to.

4. Quarterly Meeting Planning @Stephen Deems @Lavanya Podila (10-15 mins)

   1. First Draft of Agenda

      1. Notes from the Meeting Planning Committee:

         1. Still have one or two slots to fill (Day 2)

            1. Additional topics are listed at the bottom of the sheet

         2. There are a lot of “Share Information” session types

            1. More “Brainstorming” / Working sessions would be valuable

         3. A fair number of topics aren’t forward-looking (feedback received through surveys)

   2. Next Steps

      1. Seeking additional input/suggestions from EC

      2. Meeting with Lisa to talk about goals for the in-person meeting.

      3. Planning to send a follow-up survey to staff to rate interest/priority of sessions

   3. Tom G - Idea for Agenda: OAC director wants to paint a more inclusive picture for cyber infrastructure, capacity, demand, usage, types of users, etc. At the end of this fiscal year OAC will be making slides about why this is such an important effort and why it should be funded - could there be a room where people could talk about how the program turns into data and gets conveyed to people on the hill

      1. Stephen thinks this could be a good idea and maybe a good wrap-up topic

      2. Tom F agrees

   4. John T: Update verbiage for Democratization effort - title should be changed to something more around sharing and getting feedback/input

   5. Still open to topic ideas

      1. Parallel session idea: NAIRR group get together - could be a parallel or a possibly a plenary - maybe a separate lunch?

         1. Pilot project management office - the operations are where the boots hit the ground - NAIRR is about operations - people should know this - RPs should know these are resources - everyone involved should be thanked and acknowledge the difference it makes and give kudos to how fast it happened
            
            

5. “ACCESS Resources” Progress @Stephen Deems (5-10 mins)

   1. Catalog

      1. Matt Yoder has reached out to participating teams for feedback on draft work plans (see last week’s agenda) but hasn’t gotten traction.

         1. Going to call a meeting to discuss next steps.

         2. Data sources by team for view 1 - https://docs.google.com/spreadsheets/d/1PS9uCenFk3QJxa8oUbajyqnvhRfbLyy5BBpHaXZFTtY/edit?gid=2012354515#gid=2012354515

         3. How can we convey to everyone that it is OK to allocate time in different groups to move this forward to meet deadlines in the plan draft

   2. Software Discovery

      1. Support + Operations engaged with the RP Forum last Thursday to discuss the need for this tool and how to best format, vet, and trim the modules presented in a way that’s digestible by our audiences.

      2. RPs want to know their voices will be heard regarding keeping this data up to date over time as well as choosing it to start with

   3. Resource Selector

      1. Planning to feature Support’s chatbot (upon release) and add helpful data to the Catalog to assist in selecting a platform

         1. Will also have interplay with Allocations' Innovative Pilots (below)

      2. Could the chatbot be shown during the Quarterly meeting?

   4. Check to make sure Chatbot is in the program milestones - with when it will be released

   5. Is this group a Working Group? This group is building products together - so how is this classified? what is the process for this - when you are building a tool together? This will persist for the next two years.

      1. Tom F: I vote for a working group, with named leads for each of the 3 areas as Stephen suggests.
         
         

6. Informational Items (10 mins)

   1. RP Forum @Jeremy Fischer

      1. Meeting held this week - presentation by operations and support re: the software resource finder item

      2. They presented well together and there was good interaction

   2. Allocations Stephen Deems

      1. Profiles WG Progress

         1. When users (with incomplete profile information) are being added to an active allocation, they now receive a notification to complete their profile.

         2. Folks who are already on active allocations/resources will receive (weekly) email notifications to complete their profile.

      2. Innovative Pilots Update

         Open

         

         Innovative Pilot for Campus/Institutional “On-Ramps” is moving along. Testing of embedding the app in other sites is underway. The team is working to refine language (e.g. “HPC”, “Cyberinfrastructure”) that will accompany the tool. Meetings are being scheduled with partners (proposal) to present initial designs, glean final feedback before beta launch.
         
         

         Open

         

         • people won’t be able to use systems unless profile is complete - Stephen will double check this is how it is working

      3. Tapia Conference (September 18-20)

         1. Have information related to your work that you’d like to disseminate to attendees? Talk to the Comms group about developing a handout.

            1. Will have a handout for the STEP program (thanks Leslie) and Getting an ACCESS Allocation.

   3. MATCH Shelley Knuth/Alana

      1. RP workshop in 3 weeks - agenda will come out soon (tomorrow) - based on info heard from RPs

   4. CONECT Tim Boerner/Leslie

      1. no update

   5. MMS Tom Furlani

      1. Will soon be reporting PATh and CloudBank usage data in ACCESS XDMoD.  Will report on this at Quarterly Meeting.

   6. OpenCI John Towns

      1. Working on post-Shawn plan - hoping to finalize this week

Misc Topics:

Next EC Meeting: 27th August 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board