2023-12-11 NSF - OpenCI Meeting Agenda & Summary

Agenda/Notes

1. Updates from NSF (5 minutes)

   1. nothing to update

2. What have we heard from stakeholders? (5 minutes)

3. Debrief on last week’s leadership and EAB meeting

   1. Overview from Shawn

   2. first in person EAB meeting - very engaged and provided good suggestions

      1. we used input from EAB to make agenda items

   3. Jing is collecting a set of recommendations from each EAB member - and she will consolidate to ~10 recommendations and create a report

   4. Sharon/Tom - having a whole day helped EAB feel more comfortable - made the day flow more easily

   5. Remote connection: 2nd day worked better than first - day 1 was more muffled for sound

   6. Tranches also need guidance

   7. Notes?

      1. raw ones will not be sent around - will send consolidated set

      2. will create a specific follow up list for everyone as well

   8. Tom has some notes of his own - wants to make sure to get that to the EC for their next meeting

   9. Alana is connected with the AI Institutes - (Shannon is also connected to AIRC if needed)

      1. We might be able to get them to participate? People who don’t know about ACCESS - students

      2. contact those that should or we could expect them to use access

4. Area updates (10+ minutes)

   1. ACO;

   2. Evaluation;

   3. Communications;

      1. have videos that were presented at SC embedded on home page (access-ci.org)

         1. other videos are on YouTube Channel - ACCESSforCI

      2. any findings from SC? We did send out a survey from volunteers who were at the booth - we have the data but it has not been collated

      3. Have started looking at a comparative analysis of SC vs other conferences - looking at January for timeline

   4. Community Engagement;

   5. Project Office;

   6. EAB;

5. Misc:

   1. Kimberly at NeurIPS - will be setting up table tomorrow