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2025-03-25 ACCESS EC Meeting Agenda & Summary

2025-03-25 ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

Parking Lot

(v) indicates a voting member

Decisions made during the meeting:

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Agenda

  1. Consent Agenda @Stephen Deems (5 mins)

    1. Approval of summaries from prior EC meeting

      1. 2025-03-11 ACCESS EC Meeting Agenda & Summary

    2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

        Screenshot 2025-03-25 at 1.53.37 PM.png

         

        Public-facing publications page is currently under development.

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

        1. Report from EAB from March meeting due April 30

        2. Next EAB virtual 2 hr meeting being scheduled for the month of June

        3. Waiting on summary from the survey request from March meeting

      7. OpenCI John Towns

      8. NSF Sharon and Puri

    3. Milestone Review

      1.  

    4. To Do / Follow Ups

      1.  

    5. Reminders

      1. Annual Reports

        1.  

    6. Upcoming Meetings & Events (ACCESS Engagement Tracker )

Additional Agenda Items

  1. Web Presence Standing Committee @Dina Meek (15 mins) - presented at Quarterly Meeting

  2. Conference Planning (5 mins)

    1. Currently only have participation from 2 teams (Allocations + ACO)

  3. EAB & Quarterly Meeting Debrief @Stephen Deems (10-15 mins)

    1. Had good engagement - even tho it was virtual

      1. Tom F - 2 days at 6 hours each was too long for virtual - what are people working on no one knew who was going first in this session

        1. Stephen - Allocations will start first for the June session - need better ownership of the sessions so they stay in scope

      2. John - we did plan to spread things across more days if we have enough content we will do 2 or 3 hours each day going forward

      3. Joe - 2 hours solid was too much - 30 mins per team with more breaks in between (even 5 mins would help)

      4. Sharon - people participating who are either newer or don’t usually participate was really great - and people felt comfortable to do it - and people did give push back - in bigger picture: was thrilled that all presentations had a comment saying “We are leading this and working with X other team” - this is great to call this out - also liked people speaking with RP forum

      5. Lisa - someone asked what can we do to make virtual meetings better - there is science but it is a heavy lift - low hanging fruit:

        1. Spacing things out - smaller chucks

        2. How we develop slides - slides with mostly bullet points are hard - graphics are too small to read - both are counter productive - use more descriptive titles (use message you are trying to make - what is the point of the slide)

      6. Jeremy - What’s everybody working on section - there was a lot of “not following instructions” for what to present - this was primarily a summary of Q3 and what will happen in Q4

      7. Stephen - We had to do a lot to pivot to a virtual meeting - We do need to do more sticking to the script of what is in the Agenda - program needs to do a better job of talking with and not at each other when presenting - need more engagement - if presenting data give time to digest and ask questions

      8. Shannon - did we do ourselves a disservice by attempting to leverage this meeting as a jumpstart to the annual review? Is this why some of the presentations didn’t seem to fit to the agenda?