2025-04-08 ACCESS EC Meeting Agenda & Summary
Attendees:
RAMPS: Stephen Deems (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
RP: Jeremy Fischer (v), Eric Adams
EAB: Chuck Pavloski
OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Sharon Geva, Puri Bangalore
Guest Speaker: Dina Meek
Parking Lot
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro - Tool (under Insert Elements in the tool bar)
Agenda
Consent Agenda @Stephen Deems (5 mins)
Approval of summaries from prior EC meeting
Informational Items
RP Forum @Jeremy Fischer
Allocations Stephen Deems
Annual Review - April 16
Some #s from Annual Report
MATCH Shelley Knuth/Alana/Jim
May 1 Review date
CONECT Tim Boerner/Leslie
Annual Review - April 21
MMS Tom Furlani
Annual Review scheduled for Monday May 5th
Sept Quarterly Meeting in Buffalo: Hotel Block reserved for Sept 8th and 9th, and Conference Room at UB Center for Tomorrow reserved for Sept 9th and 10th. Lavanya handling event.
EAB @Chuck P
Summary report to be submitted by Wednesday, April 30.
Pending results: 3/18/25 EAB meeting. Deadline to provide feedback Monday, April 21.
Next EAB meeting: June/July EAB availability request sent to EAB, EC, and NSF. Deadline, Monday, April 14 (https://www.when2meet.com/?29726857-yYXPc)
OpenCI John Towns
NSF Sharon and Puri
SC/WG reports - @Chuck P - Four of six interim reports to the EC are scheduled for this quarter. Schedule is listed here: https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?tab=t.0
Milestone Review
To Do / Follow Ups
Reminders
Annual Reports
Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )
RMACC Meeting - May 20-22 - Boulder, CO
Additional Agenda Items
June Quarterly Meeting (virtual) - Lavanya/Shannon - (5 min)
need to nail down date
Sharon was asking for the firm date
This also impacts EAB meeting
Need to kick off Agenda planning committee
Shannon get ACO availability first - remember we had considered spreading things out over several days
find week - and then spread things out across the week
refine next week
Shelley: unavailable the last week of June, but others on my team might be around
I got accepted to go to DC as part of a program to speak to our congress people, so I’m kind of excited for that
Conference Planning Update (10-15 mins)
Presentation from Stephen x Dina
https://docs.google.com/presentation/d/1izXe0pQ-UkoltFwFdL-5A5IaVbo6L347N8wVoSQm1LY/edit#slide=id.p2
Dave and Tom - ACCESS Coupons - good idea
Shelley - make sure we are coordinating across teams
Dave - glad to hear about surveys - work with evaluation committee - see how we can explore getting better responses
Will be time consuming to do this at a conference - will require coordination and reminders that we need to gather this
PEARC’25 Gold Sponsorship Opportunities (10 mins)
Half-day Technical Workshop on Monday, July 21st
Workshop topic, summary paragraph, and speaker list due to pearc25-exhibitors@pearc.org by April 18, 2025
Need to pick a person - Shelley suggests: pull in 3 or 4 speakers from AI workshop last week and consider PEARC Audience and make workshop OR do a How to ACCESS like we did 2 years ago … walk thru how to get an allocation for ACCESS
TACC ACCESS and NAIRR is already presenting - not sure if tutorial or workshop
Tom - XDMOD
there is another tutorial
Idea Eric: What about a “Jumpstart your ACCESS journey” workshop.
Intro to ACCESS, walk through obtaining ACCESS ID and your first Project.
Basically walk through this page:
Dave - Workshop that combines all the less common aspects of ACCESS - Lock file, Harvard Business School: variable marketplace experiment, etc. - Other things ACCESS is working on - What’s ACCESS Doing - technical leaning and focused on user tools - forward looking coming down the pipe
Talk or Hands on? Talks with ample time to discuss and make connections
Are folks interested in helping with this?
Dina - We could consider having representatives of the various personas using ACCESS talk about how they are using it
15-minute Exhibitor Forum Speaking Opportunity - Topic of your choice!
Abstract submitted to pearc25-exhibitors@pearc.org by April 18, 2025 for approval.
Tom: Impact ACCESS is having on research
Tom: new things for RP outreach? Leslie is not sure what they have would be a 15 min thing for PEARC - Tim: not developed to be presented just yet
Shelley: Who is audience? - exhibitor forum/vendor talk
Eric: Stage in exhibit hall (on PEARC exec committee)
Should it be more tailored to vendors? The goal is to attract people to the exhibit hall so people see the exhibits - so we will have a wide
Stephen will take the action - impact presentation might be best
Be sure to loop in Dina
Topic
Summary Paragraph
Speakers
Jim
Bippin log file analysis
email over the next week to decide who - send to Shelley - suggest about 5 by Monday
review next week at EC and send it in
Annual Reports / Annual Review (10 mins)
Any topics/discussion needed here?
Tim - has anyone found a way to upload a spreadsheet of participants? you cannot paste values into their form you have to type it in
issue was related to unprintable characters - copy paste spreadsheet to notepad - then copy from there to the NSF form worked
RP Workshop Debrief (5-10 mins) - move to next week
NAIRR Workshop Debrief (5-10 mins)
Review of feedback - AI workshop
gratitude for resources
Yay quotes: ACCESS resources for education valuable, valued XCEDE and how it continues now with ACCESS, allocations for ACCESS were higher during the workshop than ever, people from different disciplines that didn't have prior exposure to, …
Nay quotes- beginner track was not quite at the right level for some hands on trainings, dis - https://www.asugsvsummit.com/showconnect on level and where they were showing up, should be longer rather than cramming too much at once (fire-hose), need more connection points in the agenda
Went smoothly once it started
Lisa - what kind of conferences are you willing to consider? Attended the AI Show this past week - is more entrepreneurial and business oriented and how they support the academic enterprise - was very different and very enlightening - talking about things in a different way - things applied to what she does - and there were people from NSF and IES there - might be something worth exploring - The AI Show @ ASU+GSV — AI Revolution in Education | April 11-13, 2026 - free to attend
Shelley - would need to know more about how it would be of value to ACCESS
Quarterly and Annual Meetings To Do Follow Ups
Misc Topics:
Next EC Meeting: 15th April 2025
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board