2025-04-08 ACCESS EC Meeting Agenda & Summary

(v) indicates a voting member

Decisions made during the meeting:

Agenda

Additional Agenda Items

2. June Quarterly Meeting (virtual) - Lavanya/Shannon - (5 min)

   1. need to nail down date

   2. Sharon was asking for the firm date

   3. This also impacts EAB meeting

   4. Need to kick off Agenda planning committee

   5. Shannon get ACO availability first - remember we had considered spreading things out over several days

      1. find week - and then spread things out across the week

      2. refine next week

   6. Shelley:  unavailable the last week of June, but others on my team might be around
      I got accepted to go to DC as part of a program to speak to our congress people, so I’m kind of excited for that
      
      

3. Conference Planning Update (10-15 mins)

   1. Presentation from Stephen x Dina

   2. https://docs.google.com/presentation/d/1izXe0pQ-UkoltFwFdL-5A5IaVbo6L347N8wVoSQm1LY/edit#slide=id.p2

   3. Dave and Tom - ACCESS Coupons - good idea

   4. Shelley - make sure we are coordinating across teams

   5. Dave - glad to hear about surveys - work with evaluation committee - see how we can explore getting better responses

   6. Will be time consuming to do this at a conference - will require coordination and reminders that we need to gather this
      
      

4. PEARC’25 Gold Sponsorship Opportunities (10 mins)

   1. Half-day Technical Workshop on Monday, July 21st

      1. Workshop topic, summary paragraph, and speaker list due to pearc25-exhibitors@pearc.org by April 18, 2025

      2. Need to pick a person - Shelley suggests: pull in 3 or 4 speakers from AI workshop last week and consider PEARC Audience and make workshop OR do a How to ACCESS like we did 2 years ago … walk thru how to get an allocation for ACCESS

      3. TACC ACCESS and NAIRR is already presenting - not sure if tutorial or workshop

      4. Tom - XDMOD

      5. there is another tutorial

      6. Idea Eric: What about a “Jumpstart your ACCESS journey” workshop.

         Intro to ACCESS, walk through obtaining ACCESS ID and your first Project.

         Basically walk through this page:

         ACCESS Allocations: Get Your First Project

      7. Dave - Workshop that combines all the less common aspects of ACCESS - Lock file, Harvard Business School: variable marketplace experiment, etc. - Other things ACCESS is working on - What’s ACCESS Doing - technical leaning and focused on user tools - forward looking coming down the pipe

         1. Talk or Hands on? Talks with ample time to discuss and make connections

         2. Are folks interested in helping with this?

      8. Dina - We could consider having representatives of the various personas using ACCESS talk about how they are using it

   2. 15-minute Exhibitor Forum Speaking Opportunity - Topic of your choice!

      1. Abstract submitted to pearc25-exhibitors@pearc.org by April 18, 2025 for approval.

      2. Tom: Impact ACCESS is having on research

      3. Tom: new things for RP outreach? Leslie is not sure what they have would be a 15 min thing for PEARC - Tim: not developed to be presented just yet

      4. Shelley: Who is audience? - exhibitor forum/vendor talk

      5. Eric: Stage in exhibit hall (on PEARC exec committee)

      6. Should it be more tailored to vendors? The goal is to attract people to the exhibit hall so people see the exhibits - so we will have a wide

      7. Stephen will take the action - impact presentation might be best

   3. Be sure to loop in Dina

      1. Topic

      2. Summary Paragraph

      3. Speakers

         1. Jim

         2. Bippin log file analysis

         3. email over the next week to decide who - send to Shelley - suggest about 5 by Monday

         4. review next week at EC and send it in
            
            

5. Annual Reports / Annual Review (10 mins)

   1. Any topics/discussion needed here?

   2. Tim - has anyone found a way to upload a spreadsheet of participants? you cannot paste values into their form you have to type it in

      1. issue was related to unprintable characters - copy paste spreadsheet to notepad - then copy from there to the NSF form worked
         
         

6. RP Workshop Debrief (5-10 mins) - move to next week

   1. 
      
      

7. NAIRR Workshop Debrief (5-10 mins)

   1. Review of feedback - AI workshop

      1. gratitude for resources

      2. Yay quotes: ACCESS resources for education valuable, valued XCEDE and how it continues now with ACCESS, allocations for ACCESS were higher during the workshop than ever, people from different disciplines that didn't have prior exposure to, …

      3. Nay quotes- beginner track was not quite at the right level for some hands on trainings, dis - https://www.asugsvsummit.com/showconnect on level and where they were showing up, should be longer rather than cramming too much at once (fire-hose), need more connection points in the agenda

   2. Went smoothly once it started

   3. Lisa - what kind of conferences are you willing to consider? Attended the AI Show this past week - is more entrepreneurial and business oriented and how they support the academic enterprise - was very different and very enlightening - talking about things in a different way - things applied to what she does - and there were people from NSF and IES there - might be something worth exploring - The AI Show @ ASU+GSV — AI Revolution in Education | April 11-13, 2026 - free to attend

      1. Shelley - would need to know more about how it would be of value to ACCESS
         
         

Quarterly and Annual Meetings To Do Follow Ups

Misc Topics:

Next EC Meeting: 15th April 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board