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2025-06-24 ACCESS EC Meeting Agenda & Summary

2025-06-24 ACCESS EC Meeting Agenda & Summary

 

 

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

Parking Lot

(v) indicates a voting member

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=1684425855#gid=1684425855

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Consent Agenda @Stephen Deems (Unlicensed) (5 mins)

    1. Approval of summaries from prior EC meeting

      1. 2025-06-17 ACCESS EC Meeting Agenda & Summary

    2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

        1. NAIRR conversion to ACCESS IDs update (Dave)

          1. Individual pieces are ready to roll.

          2. Jeremy suggested delaying until after the July 4 holiday.

          3. Dave sent Alana and Layla a note about coordinating with PIs

        2. AMIE API development kick-off meeting took place today with Operations + RPs

        3. A fair amount of PTO coming up for the Allocations team

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

        1. Any interest from other teams in participating in development of RP survey?

          1. Allocations is in

      5. MMS Tom Furlani

      6. EAB @Chuck P

      7. OpenCI John Towns

        1. Shannon on vacation

      8. NSF Sharon and Puri



    3. Milestone Review

      1.  

    4. To Do / Follow Ups

      1.  

    5. Reminders

      1. Annual Reports

        1.  

    6. Upcoming Meetings & Events (ACCESS Engagement Tracker )

Additional Agenda Items

  1. EAB Meeting Review

    • Stephen Deems went through an overview of the Quarterly Meeting summary for the EAB to consider and the EAB-EC dialog from the EC response - session recorded

      • REU and STEP funding discussed

      • EAGER

      • Streamlining the allocations Process/Rapid response for mini grants

      • Marketplace Metrics

      • It was noted that the NAIRR-Pilot user interface is much cleaner than the ACCESS user interface

        • concerns about ACCESS' complex user interface if that would become the default for a future NAIRR

        • Ask the EAB: what are the best login features between the NAIRR and ACCESS, so we could see where we can update this.

        • Keep Dina in the loop on the process as ACCESS is continuously improving the login

    • Chuck Pavloski coordinated the Lessons Learned discussion - session not recorded to open discussion up

      • evolved into a “what’s next” for ACCESS (with a lean into associations with NAIRR) - discussion was redirected back to lessons learned

      • request was made for a formal “Lessons Learned” report from ACCESS PIs

      • discussions on contingency plans for 50% and 100% shutdown of funds

      • what happens to data prior and during a shutdown

      • (Some) Lessons Learned:

        • the automation the teams have added in has been a huge advantage for getting people on the system

        • less hands on is fantastic

        • focus on engagement and less on individual has increased ROI

        • workshops are getting more people involved

        • engagement with vendors is great at building a community

        • making things available in person and virtually is wonderful

    • Action Items.

      • Cindy reached out to the EAB to fill in survey form the meeting on June 20th

      • Waiting on Nitin to submit summary report from the EAB meeting for review (and then send to EC)

      • Cindy will be sharing recording to internal only (EC, NSF, EAB)

  2. Supplement update

    Drop Dead Info: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1474985985

  3. Quarterly Meeting Survey

    1. Is out there - please ask the folks from your team who attended to take a few moments to fill it out.

    2. Will begin September meeting planning soon.

  4. What is ACCESS? (Language)

    1. ACCESS is an NSF-funded program that provides the U.S. research and education community with coordinated access to a nationwide ecosystem of advanced computing, data, storage, and other cyberinfrastructure resources–at no cost, and without the need for grant funding. It serves as a central hub connecting systems, expert support, and training to accelerate scientific discovery, innovation, and education across all disciplines.

      1. Compiled from feedback at the quarterly meeting

      2. Will distribute through email for comment/iteration

  5. NAIRR Pilot Demonstration Projects Meeting this Friday

    1. Invites coming from Sharon soon

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)



Misc Topics:

Next EC Meeting: 1st July 2025

 

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board