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2025-05-13 ACCESS EC Meeting Agenda & Summary

2025-05-13 ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v), Eric Adams

  • EAB: Chuck Pavloski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker: Dina Meek

Parking Lot

(v) indicates a voting member

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?usp=drive_link

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Consent Agenda @Stephen Deems (Unlicensed) (5 mins)

    1. Approval of summaries from prior EC meeting

      1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1290469849

    2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

        1. Allocations team will be at their annual planning meeting in Seattle, WA starting tomorrow, Wednesday May 14 - Friday, May 16.

        2. Annual Report published: https://kilthub.cmu.edu/articles/report/ACCESS_Allocations_PY3_Annual_Report/28950569?file=54281699

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

      7. OpenCI John Towns

        1. Offboarding Process ready to use: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1299677188

        2. RACI implementation for standing committees draft: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1395687425

      8. NSF Sharon and Puri

    3. Milestone Review

      1. image-20250513-171020.png

         

    4. To Do / Follow Ups

      1. image-20250513-171307.png

         

    5. Reminders

      1. Annual Reports

        1.  

    6. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

Additional Agenda Items

  1. Web Presence SC Interim Report (10-15 min)

    1. Dina Meek - presentation: https://docs.google.com/presentation/d/1fQKIMTm1yja_PlNBm8P8DQd8shUgJBIs/edit#slide=id.p7

  2. EAB Report final Review and Vote (30 mins) - Chuck

    1. Here is a link to a revised EAB charter (ver. 3) for the EC to review and approve:
      https://docs.google.com/document/d/1zX5pHdcv_Koh74JPEj1NC9X1ebCb5f_q6ZsP0HUvk90/edit?usp=sharing. 

      1. Call for a vote - review this week - and hopefully approve next week

    2. https://docs.google.com/document/d/1HGiXHFCB7x8nGNULDOvsj0EkDbg2nfbLSC7q0Y0Br4Y/edit?tab=t.0

      1. review - notes of discussion in the document itself

      2. Next time ask them to provide an executive summary for their report

  3. (Virtual) Quarterly Meeting Update (5 mins) - Stephen

    1. Suggested Topics - (Indicates session lead)

      1. What’s Everyone Developing? (Allocations)

      2. PY4 Plans (EC)

        1. 1 slide from each team - highest priority plans

        2. Plus some program-wide slides

      3. Discussion of what happens beyond ACCESS (EC)

        1. Recommendations for whatever may be next

      4. Conference Updates (Comms)

      5. NSF Recommendations resulting from Annual Review (EC)

    2. Previously Requested Topics

      1. How is ACCESS moving data, and what can we do to improve it (Jennifer S)

      2. Staff Introductions/Refreshers (EC)

        1. Introduce at meeting during welcome

        2. Could be a quarterly effort that’s sent out ahead of time

        3. Call the PIs/PMs to update their staff list

    3. Fun Topic / Interactive Potentials

      1. MentiMeter sessions

      2. Zoom Polls

    4. Timeframe:

      1. Sessions would take place between Noon - 5PM ET.



https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)



Misc Topics:

Next EC Meeting: 20th May 2025

 

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board