2023-01-10 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Jan 11, 2023
2 min read

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v),

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk, Cindy Wong

  • NSF: Tom Gulbransen (NSF)

  • Guest Speaker: Alex Withers, Dina Meek, Jay Alameda

(v) indicates a voting member

Agenda/Notes

  1. EC Vote on Privacy Policy @John Towns (20 minutes)

    1. https://docs.google.com/document/d/1jo-Sl5P9m0Xwyd6d1Ntqf4Wtefw5nlYBBgrst9SfAXM/edit?usp=sharing

    2. Statement added to Section 1: Resource Provider resource usage reported back to the ACCESS accounting system, information related to members of the Computational Science Support Network (CSSN), and to other data collected by ACCESS in the course of meeting its program objectives.

    3. Section #5 comments resolved by EC

    4. Privacy policy accepted by EC - Policy accepted as is and request for the Cybersecurity Governance Council to have IRB

  2. Approval of summaries from prior EC meetings @John Towns (5 mins)

    1. 3 January 2023 EC Summary (approved)

       

  3. Informational Items (10 mins)

    1. RAMPS @Stephen Deems

      1. Team mentioned that the information about different categories of allocation buckets can be found here XACCT Admin

    2. MATCH @Shelley Knuth

      1.  Team is beginning roadshow for the Community grants project

    3. CONECT @Tim Boerner

      1. No updates from CONECT team

    4. MMS @Tom Furlani

      1. Preliminary discussions with the UK team, they are interested in collaboration

    5. OpenCI @John Towns

      1. Cincy working to find dates/times for the EAB meetings

  4. Working Group Updates

    1. Branding and Web Presence@Dina Meek (5 mins)

      1. The ACCESS Web Presence & Branding Working Group works together on updates that would affect/apply across all sites. 

        • Some obstacles have been that not all sites have had the same design and development resources to accomplish this on the same timelines

        • To that end, the ACO has contracted with a development team that is now involved in guiding our teams regarding navigation and those things that should be common across sites

        • Additionally, we are reviewing a proposal from that contractor for a more robust style guide which was requested by the Working Group

        • Our hope is that we will:

          • Get our universal navigation coordinated across sites

          • Update footers to be common across sites

        And that this can be accomplished within the next month

        o    Provide tools for all sites to design according to the brand look 

                    And that this can be accomplished with CY Q123 (by end of March)

    2. Community Building and Engagement @Jay Alameda (5 mins)

      1. Initial identification of communities completed

      2. Identification of data sources in progress

      3. Providing input to evaluation for community building and engagement needs (both community survey and processing of data from central databases)

      4. Coordination of community building and engagement events opportunities ongoing, using shared calendar as one tool to complete this

      5. Identified need for cross-program terminology statement and policy

        1. recognize costs of maintenance and responding to issues as an issue to be resolved

  5. Identity and Portals and such.. @John Towns (10 mins)

    1. Discussion regarding having a high level critical path, and review it every week to gain visibility into high priority issues

    2. IAM working group - Invite the working group point of contact to give an update on their work, share milestones and timelines and also how it relates to portals etc.

    3. Discussion regarding program schedule (add major milestones) and having a shared calendars

    4. Awardees are encouraged to complete their PEP’s

 

Misc Topics

NSF reviews will be conducted on 18th April 2023 (Tentative)

 

Reference: EC Backlog & Action Items

Next EC Meeting: 17 January 2023