2025-01-22 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2025-01-21 ACCESS EC Meeting Agenda & Summary
      
      

2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

3. Updates

   1. @John Towns - absent

      1. John sent list of what is still needed for the Quarterly report

   2. @Chuck P

      1. Where do we stand with the quarterly report? - John is reviewing because we are seeing comments from him in the document.

   3. @majumdar - absent

   4. @Cindy Wong

      1. Evaluation - two emails have gone out re: staff survey - deadline next Friday - 39 out of 130ish people so far

         1. Community Survey - should be distributed tomorrow - worst case is Monday

         2. RP survey - will be going to Dina for input next (about Bios) - should be sent out next week

         3. All are open 3 or 4 weeks

      2. EAB

         1. EC filling in orientation details - will review next week

         2. All have accepted - 2 have accepted to do 1 year only

         3. Need to ping Jing on report from last October - asking Chuck to help reach out

         4. Quarterly meeting - EAB will be meeting in person

   5. @Lavanya Podila - absent

      1. in India

      2. Are Room Blocks completed now? Aiming to stay at The Loft

   6. @Shannon Bradley

      1. Draft On-boarding Process - ready for review

         1. Change Chuck’s name

         2. Change Cindy - not WG coord, just EAB and RAC and not event support

         3. Lisa - ACO eval only

         4. Send to Winonoa - copy Chuck

      2. Working on ACCESS wide Metrics next

      3. Spoke to Dina after meeting about web use items noticed when making the on-boarding tool

   7. @Dina Meek

      1. Focused on user testing for website - web presence group

         1. Persona reps and right questions

      2. Met with Stephen Deems this morning - developing a sub committee for the conferences we attend - set goals for why we attend

   8. @Kimberly Bruch

      1. Has a nice list of stories to post over the next month or two

      2. https://access-ci.org/hidden-helpers-among-the-leaves/

         1. This is the first in a series featuring women-led ACCESS projects

   9. @Lisa

      1. nothing to report
         
         

Next Meeting: 29th January 2025

Reference

ACO Vacation Schedule