2023-11-21 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meetings @John Towns (5 mins)

   1. 2023-10-24 ACCESS EC Meeting Agenda & Summary

   2. Approved
      
      

2. Program Milestone Check @John Towns (15 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

      1. Resource catalog enhancement - covers many areas - the scope was to cut down resources and filter for RPs - Support has launched but it has some more to go

      2. Website - waiting on go live date - delayed by SC and other meetings - determining best time for launch - getting stakeholders input

      3. Allocations would be next quarter - meta selector

         1. have all groups met to determine how all this fits to gether - yes they need to discuss

      4. Program wide goals - eval team down selected 3 for a starting point - there will be subsequent discussion noted in the tracker

         1. Dave sent out an email on it

         2. Discuss more at next meeting

3. Takeaways from SC’23 All (10 minutes)

   1. Meeting was good - attendance back up

   2. Many interactions at ACCESS booth

      1. two smaller institutions interested in becoming RPs - pointed them to Tom

      2. RP forum meeting was good - questions were more over all ACCESS info than directly RP

      3. We need to get messages into campuses more

         1. researcher from Iowa state - doing an MRI proposal - wanted to know how ACCESS could help - covered how to get allocations and they are going to put ACCESS in proposal for computational funds

      4. John is going to be working on a page on how to collaborate with ACCESS

         1. it goes beyond just asking for a letter of collaboration - they might want to bring on other teams from ACCESS for collaboration

      5. Talked with groups from Korea and Norway at ACCESS booth. They’re interested in the structure of the program.

      6. CTO American Museum of Natural History - have a robust program of education reaching out to underserved high schools - they have a partnership on the educational mission (Michael Benedetto)

         1. https://www.linkedin.com/in/michaelbenedetto/

         2. Could ACCESS have an institutional instance?

      7. 8 vendors in Quantum Computing - what is NSF input on this

         1. colleague has been examining ideas for fitness of quantum - is in not considered a full fledged program yet

         2. is growing though

      8. Two more will be future EC meeting topics

         1. under prior program - there was an agreement/ MOU between XSEDE, and two more (one from Japan)

         2. many activities occurred under this MOU

         3. many colleagues approached John about a new MOU that involved ACCESS

         4. Should we expand to Canada as well?

            1. Digital research alliance - is bigger than compute Canada - and John spoke to them and they are interested as well

            2. Possibly putting some of their infrastructure up on ACCESS

            3. Let Tom and Sharon know if they can help

         5. NDCC is just getting underway - ACCESS should listen (like NAIRR but it is more formally charged)

            1. research relevant to climate - NDCC

            2. possible collaboration on wild fires as well?

4. Working Groups/Standing Committees

   1. Community Building and Engagement @Alana.Romanella

      1. Charter: https://docs.google.com/document/d/11AUzdNb97vJm9q5o1YMIlwp_zdZRJixRXqO5f0bkcGU/edit#heading=h.v03fy51e60in

         1. take a look at this doc - discussion of DEI and CBE - invite CBE to meeting to discuss overlap

         2. come to EC to discuss - either next week or end of December

         3. Alana and Shannon will collaborate to get this together

            Draft Plan: https://docs.google.com/document/d/1bL9vxHmP2UKANqLpDVts9eJkwtsuHGQ-mE2hQlcamNE/edit#heading=h.21ylrh1soxje

         4. Tom likes Section of the plan - Goals, approaches, and potential activities supported by CBE in support of Cyberinfrastructure Providers are given in the table

   2. Communications @Stephen Deems

      1. Charter: https://docs.google.com/document/d/15M6Q7u7QJEcR5v1xs8FTtiDeq5ycgSKtz8DXdbu4Nk8/edit

      2. Dina present the charter - comms plan is being revised and shown at in person meeting

      3. This has been informed by the update to the Comms Plan

      4. EC will review - and then vote at an upcoming meeting

      5. Is it appropriate for us to also include in these charters an estimated level of effort to accomplish the goals listed in the charters? Has it been included in the budget?

         1. how do we manage levels of effort in a fixed level of funding environment

      6. Feedback mechanism needed - where should it be? within the charter or should that be over in evaluation?

         1. in the revised plan it will be explicitly spelled out

         2. groups need to be aware of the inter group sharing and leveraging other teams for moving these forward

      7. Please review by 12/19

         1. if need be we could do an out of band/virtual vote

         2. leave remarks in the document - including “reviewed and no comments”

         3. Link to current (not new) comms plan - ACCS052223 ACCESS PY2 Communications Plan

             

5. Discussion of agenda for Dec EC Meeting (in person) @John Towns (10 mins)

   1. Very drafty Draft Agenda

   2. Other topics to consider?

      1. Update from Eval WG on metrics? Is there anything for the EC to review as yet? Are there additional inputs needed?

      2. Getting a better handle on our collective efforts and allocated effort to support.

      3. We do have more time we can fill

   3. Hope to finalize the agenda by early next week

   4. Tom needs permissions for both of his emails - Sharon also has to request access as well

      1. need to make sure we get them on the folders as well as the individual documents as well

   5. Make sure items that need to be included from this list are included: https://docs.google.com/spreadsheets/d/16QknB4DTP1A5ME5jhGL7r2gTkySD1N3u4Nw4_NwXMRk/edit#gid=0

   6. Some of these could be part of RAC or EAB breakouts

      1. AI topic - should be on the agenda

   7. What is going well - what are our challenges - should this be at the end of the day?

   8. Tom would like the EC meeting to include some assignments for Tom and Sharon - assign them things they can do to help

6. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1.  

   2. MATCH Shelley Knuth

      1.  

   3. CONECT Tim Boerner

      1.  

   4. MMS Tom Furlani

      1.  

   5. OpenCI John Towns

      1. December 5-6 San Diego meeting (@Shawn Strande )

         1. Reminder: EAB meeting on Dec 5. Will include EC focus group with Lisa K. and an EAB breakout with the ACO. Working with EC and EAB on agenda

         2. Thoughts on schedule for breakfast, lunch, and break? We need to work with catering.

Misc Topics:

1. Risk Management progress = change in likelihood due to mitigation efforts? moved to parking lot

2. Horizontal Leadership progress = compromises? moved to parking lot

3. John, Jay A and Kim B - going to https://neurips.cc meeting - stagger arrivals - there will be a table and wiki page

   1. need a mini schedule for who is covering booth

• Risk Management progress = change in likelihood due to mitigation efforts?

• Horizontal Leadership progress = compromises?