2023-11-21 ACCESS EC Meeting Agenda & Summary
Attendees:
RAMPS: Stephen Deems (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
OpenCI: John Towns (v), Shawn Strande, Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Tom Gulbransen, Sharon Geva
Guest Speaker: NA
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Approval of summaries from prior EC meetings @John Towns (5 mins)
Program Milestone Check @John Towns (15 mins)
Action item for the awardees to update their program milestones
no additional comments or updates
Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed
Resource catalog enhancement - covers many areas - the scope was to cut down resources and filter for RPs - Support has launched but it has some more to go
Website - waiting on go live date - delayed by SC and other meetings - determining best time for launch - getting stakeholders input
Allocations would be next quarter - meta selector
have all groups met to determine how all this fits to gether - yes they need to discuss
Program wide goals - eval team down selected 3 for a starting point - there will be subsequent discussion noted in the tracker
Dave sent out an email on it
Discuss more at next meeting
Takeaways from SC’23 All (10 minutes)
Meeting was good - attendance back up
Many interactions at ACCESS booth
two smaller institutions interested in becoming RPs - pointed them to Tom
RP forum meeting was good - questions were more over all ACCESS info than directly RP
We need to get messages into campuses more
researcher from Iowa state - doing an MRI proposal - wanted to know how ACCESS could help - covered how to get allocations and they are going to put ACCESS in proposal for computational funds
John is going to be working on a page on how to collaborate with ACCESS
it goes beyond just asking for a letter of collaboration - they might want to bring on other teams from ACCESS for collaboration
Talked with groups from Korea and Norway at ACCESS booth. They’re interested in the structure of the program.
CTO American Museum of Natural History - have a robust program of education reaching out to underserved high schools - they have a partnership on the educational mission (Michael Benedetto)
Could ACCESS have an institutional instance?
8 vendors in Quantum Computing - what is NSF input on this
colleague has been examining ideas for fitness of quantum - is in not considered a full fledged program yet
is growing though
Two more will be future EC meeting topics
under prior program - there was an agreement/ MOU between XSEDE, and two more (one from Japan)
many activities occurred under this MOU
many colleagues approached John about a new MOU that involved ACCESS
Should we expand to Canada as well?
Digital research alliance - is bigger than compute Canada - and John spoke to them and they are interested as well
Possibly putting some of their infrastructure up on ACCESS
Let Tom and Sharon know if they can help
NDCC is just getting underway - ACCESS should listen (like NAIRR but it is more formally charged)
research relevant to climate - NDCC
possible collaboration on wild fires as well?
Working Groups/Standing Committees
Community Building and Engagement @Alana.Romanella
Charter: Community Building and Engagement Standing Committee Charter - v1.0
take a look at this doc - discussion of DEI and CBE - invite CBE to meeting to discuss overlap
come to EC to discuss - either next week or end of December
Alana and Shannon will collaborate to get this together
Draft Plan: Community Building and Engagement Plan 1.0
Tom likes Section of the plan - Goals, approaches, and potential activities supported by CBE in support of Cyberinfrastructure Providers are given in the table
Communications @Stephen Deems
Charter: https://docs.google.com/document/d/15M6Q7u7QJEcR5v1xs8FTtiDeq5ycgSKtz8DXdbu4Nk8/edit
Dina present the charter - comms plan is being revised and shown at in person meeting
This has been informed by the update to the Comms Plan
EC will review - and then vote at an upcoming meeting
Is it appropriate for us to also include in these charters an estimated level of effort to accomplish the goals listed in the charters? Has it been included in the budget?
how do we manage levels of effort in a fixed level of funding environment
Feedback mechanism needed - where should it be? within the charter or should that be over in evaluation?
in the revised plan it will be explicitly spelled out
groups need to be aware of the inter group sharing and leveraging other teams for moving these forward
Please review by 12/19
if need be we could do an out of band/virtual vote
leave remarks in the document - including “reviewed and no comments”
Link to current (not new) comms plan - ACCS052223 ACCESS PY2 Communications Plan
Discussion of agenda for Dec EC Meeting (in person) @John Towns (10 mins)
Very drafty Draft Agenda
Other topics to consider?
Update from Eval WG on metrics? Is there anything for the EC to review as yet? Are there additional inputs needed?
Getting a better handle on our collective efforts and allocated effort to support.
We do have more time we can fill
Hope to finalize the agenda by early next week
Tom needs permissions for both of his emails - Sharon also has to request access as well
need to make sure we get them on the folders as well as the individual documents as well
Make sure items that need to be included from this list are included: https://docs.google.com/spreadsheets/d/16QknB4DTP1A5ME5jhGL7r2gTkySD1N3u4Nw4_NwXMRk/edit#gid=0
Some of these could be part of RAC or EAB breakouts
AI topic - should be on the agenda
What is going well - what are our challenges - should this be at the end of the day?
Tom would like the EC meeting to include some assignments for Tom and Sharon - assign them things they can do to help
Informational Items (10 mins)
Allocations Stephen Deems
MATCH Shelley Knuth
CONECT Tim Boerner
MMS Tom Furlani
OpenCI John Towns
December 5-6 San Diego meeting (@Shawn Strande )
Reminder: EAB meeting on Dec 5. Will include EC focus group with Lisa K. and an EAB breakout with the ACO. Working with EC and EAB on agenda
Thoughts on schedule for breakfast, lunch, and break? We need to work with catering.
Misc Topics:
Risk Management progress = change in likelihood due to mitigation efforts? moved to parking lot
Horizontal Leadership progress = compromises? moved to parking lot
John, Jay A and Kim B - going to https://neurips.cc meeting - stagger arrivals - there will be a table and wiki page
need a mini schedule for who is covering booth
Parking Lot
Risk Management progress = change in likelihood due to mitigation efforts?
Horizontal Leadership progress = compromises?
Next EC Meeting: 19th December 2023
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Format:
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board