Archived ACO Action Tracker

Start-up

7/31/2022

@Lavanya Podila

COMPLETE

Pending PEP

All

PEP

4/30/2023

@Dina Meek

COMPLETE

Comms

PEP

Project Year 2

7/31/2023

@Shawn Strande

COMPLETE

PEP

7/31/2023

@Shannon Bradley

COMPLETE

PEP

7/14/2023

@Lavanya Podila

COMPLETE

PEP

10/31/2023

@Shawn Strande

COMPLETE

PEP

10/31/2023

@John Towns

COMPLETE

PEP

10/31/2023

@Dina Meek

COMPLETE

PEP

10/31/2023

@Dina Meek

COMPLETE

PEP

10/31/2023

@Lavanya Podila

COMPLETE

PEP

10/13/2023

@Lavanya Podila

COMPLETE

PEP

1/31/2024

@Shawn Strande

COMPLETE

PEP

1/31/2024

@John Towns

COMPLETE

PEP

1/31/2024

@Dina Meek

COMPLETE

PEP

1/31/2024

@Dina Meek

COMPLETE

PEP

1/31/2024

@Lavanya Podila @Shannon Bradley

COMPLETE

PEP

1/12/2024

@Lavanya Podila @Shannon Bradley

COMPLETE

PEP

4/30/2024

@Shannon Bradley

COMPLETE

4/12/2024

@Lavanya Podila

COMPLETE

4/30/2024

@Shawn Strande

COMPLETE

PEP

4/30/2024

@John Towns

COMPLETE

PEP

4/30/2024

@Dina Meek

COMPLETE

PEP

4/30/2024

@Dina Meek

COMPLETE

PEP

Project Year 3

7/31/2024

@Shawn Strande

COMPLETE

PEP

7/31/2024

@John Towns

COMPLETE

PEP

7/31/2024

@Dina Meek

COMPLETE

PEP

7/31/2024

@Dina Meek

COMPLETE

PEP

7/31/2024

@Lavanya Podila

COMPLETE

PEP

4/30/2024

@Dina Meek

COMPLETE

PEP

Deliverable

Due Date

Owner

Status

Notes

Area

Source

Project Year 3

7/12/2024

@Lavanya Podila

IN PROCESS

PEP

10/31/2024

@Shawn Strande

not started

PEP

10/31/2024

@John Towns

not started

PEP

10/31/2024

@Dina Meek

not started

PEP

10/31/2024

@Dina Meek

not started

PEP

10/31/2024

@Lavanya Podila

not started

PEP

10/11/2024

@Lavanya Podila

not started

PEP

1/31/2025

@Shawn Strande

not started

PEP

1/31/2025

@John Towns

not started

PEP

1/31/2025

@Dina Meek

not started

PEP

1/31/2025

@Dina Meek

not started

PEP

1/31/2025

@Lavanya Podila

not started

PEP

1/10/2025

@Lavanya Podila

not started

PEP

4/30/2025

@Dina Meek

not started

PEP

4/30/2025

@Lavanya Podila

not started

PEP

4/30/2025

@Shawn Strande

not started

PEP

4/30/2025

@John Towns

not started

PEP

4/30/2025

@Dina Meek

not started

PEP

4/30/2025

@Dina Meek

not started

PEP

4/30/2025

@Lavanya Podila

not started

PEP

4/11/2025

@Lavanya Podila

not started

PEP

Project Year 4

7/31/2025

@Shawn Strande

not started

PEP

7/31/2025

@John Towns

not started

PEP

7/31/2025

@Dina Meek

not started

PEP

7/31/2025

@Dina Meek

not started

PEP

7/31/2025

@Lavanya Podila

not started

PEP

7/11/2025

@Lavanya Podila

not started

PEP

10/31/2025

@Shawn Strande

not started

PEP

10/31/2025

@John Towns

not started

PEP

10/31/2025

@Dina Meek

not started

PEP

10/31/2025

@Dina Meek

not started

PEP

10/31/2025

@Lavanya Podila

not started

PEP

10/10/2025

@Lavanya Podila

not started

PEP

1/31/2026

@Shawn Strande

not started

PEP

1/31/2026

@John Towns

not started

PEP

1/31/2026

@Dina Meek

not started

PEP

1/31/2026

@Dina Meek

not started

PEP

1/31/2026

@Lavanya Podila

not started

PEP

1/13/2026

@Lavanya Podila

not started

PEP

4/30/2026

@Dina Meek

not started

PEP

4/30/2026

@Shawn Strande

not started

PEP

4/30/2026

@John Towns

not started

PEP

4/30/2026

@Dina Meek

not started

PEP

4/30/2026

@Dina Meek

not started

PEP

4/30/2026

@Lavanya Podila

not started

PEP

4/13/2026

@Lavanya Podila

not started

PEP

Project Year 5

7/31/2026

@Shawn Strande

not started

PEP

7/31/2026

@John Towns

not started

PEP

7/31/2026

@Dina Meek

not started

PEP

7/31/2026

@Dina Meek

not started

PEP

7/31/2026

@Lavanya Podila

not started

PEP

7/13/2026

@Lavanya Podila

not started

PEP

10/31/2026

@Shawn Strande

not started

PEP

10/31/2026

@John Towns

not started

PEP

10/31/2026

@Dina Meek

not started

PEP

10/31/2026

@Dina Meek

not started

PEP

10/31/2026

@Lavanya Podila

not started

PEP

10/13/2026

@Lavanya Podila

not started

PEP

1/31/2027

@Shawn Strande

not started

PEP

1/31/2027

@John Towns

not started

PEP

1/31/2027

@Dina Meek

not started

PEP

1/31/2027

@Dina Meek

not started

PEP

1/31/2027

@Lavanya Podila

not started

PEP

1/15/2027

@Lavanya Podila

not started

PEP

5/31/2027

@Dina Meek

not started

PEP

5/31/2027

@Shawn Strande

not started

PEP

5/31/2027

@John Towns

not started

PEP

5/31/2027

@Dina Meek

not started

PEP

5/31/2027

@Dina Meek

not started

PEP

5/31/2027

@Lavanya Podila

not started

PEP

5/14/2027

@Lavanya Podila

not started

PEP

4/10/2027

@Lavanya Podila

not started

PEP

ACO

Discussion

High

COMPLETE

Next step discussion during the ACCESS Program Wide Meeting

ACO

Discussion

Medium

COMPLETE

ACO

Discussion

Medium

COMPLETE

ACO

Discussion

Medium

COMPLETE

Schedule next meeting and how can we better engage the EAB?

MATCH

Discussion

Medium

not started

Added to EC Parking Lot

@Jim Basney

Discussion

Medium

COMPLETE

@Dina Meek

Discussion

Medium

not started

Added to EC Parking Lot

MATCH

Discussion

Medium

COMPLETE

ACO

Discussion

Medium

Complete

ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande)

MEDIUM

Jul 5, 2024

Jul 19, 2024

PENDING

submitted 8/1/2024

ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande)

@Lavanya Podila

ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande)

ACO

MEDIUM

Jun 10, 2024

Jun 30, 2024

STARTED

@Cindy Wong

High

May 15, 2024

May 31, 2024

STARTED

(5/28) when2meet sent to EAB and EC last week; availability deadline 5/31/24

@Cindy Wong

low

Mar 19, 2024

May 31, 2024

Started

(4/30) Will start reaching out to RAC member in May
(5/28) Availability deadline 5/28/24

@Cindy Wong

MEDIUM

Mar 19, 2024

Apr 29, 2024

Complete

(3/19) Postponed request until NSF Annual Review dates confirmed.

(4/23) Collecting availability from EAB team with June and July dates

(4/30) Collecting availability from Allocation and Operations

(5/1) Allocations meeting scheduled for 6/14 8am PT
(5/9) Operations meeting scheduled for 6/11 8am PT

@Cindy Wong

High

Mar 25, 2024

Apr 1, 2024

Complete

(3/31) results sent to Eval WG to view and distribute to EC

@Cindy Wong

MEDIUM

Mar 25, 2024

Apr 5, 2024

Complete

(3/28) email sent to Jeremy Fischer (RP chair) and Nicole Wolter (RP Vice-Chair)

@Shannon Bradley

MEDIUM

Mar 1, 2024

Mar 8, 2024

Complete

Actions are compiled - need to assign someone to each one

@Cindy Wong

MEDIUM

Mar 19, 2024

Apr 15, 2024

Complete

(3/25) Save the date sent to EAB members

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

@Lavanya Podila

MEDIUM

Feb 15, 2024

Feb 22, 2024

complete

ACO

MEDIUM

Jan 10, 2024

Jan 24, 2024

COMPLETE

@Lavanya Podila

MEDIUM

Jan 3, 2024

Jan 10, 2024

Complete

@Cindy Wong

MEDIUM

Dec 20, 2023

Feb 9, 2024

Complete

Shawn Strande / @Cindy Wong

MEDIUM

Dec 20, 2023

Jan 15, 2024

Complete

1/31/2024 Shawn to reach out to EC with proposed topics

2/6/2024 Shawn sent email to EC for feedback by EOW 2/9/2024

Shawn Strande / @Cindy Wong

MEDIUM

Dec 20, 2023

Jan 22, 2024

COMPLETE

added by Cindy

1/31/2024 will provide EAB proposed agenda once confirmed by EC

@Cindy Wong / Shawn Strande

MEDIUM

Dec 20, 2023

Feb 16, 2024

COMPLETE

pending recs from Jing

1/3 - Shawn to ping Jing for an update

1/31/2024 Completed by EAB

@John Towns @Shawn Strande

MEDIUM

Jan 3, 2024

Jan 26, 2024

COMPLETE

Closed 1/31/2024

@Shawn Strande

Medium

Jan 3, 2024

Jan 10, 2024

COMPLETE

@Lavanya Podila

LOW

Jan 3, 2024

Jan 10, 2024

COMPLETE

@Cindy Wong

MEDIUM

Dec 20, 2023

Jan 3, 2024

COMPLETE

sent on 12/20/23

@Cindy Wong

MEDIUM

Dec 14, 2023

Dec 14, 2023

Complete

Scheduled for Monday, Feb. 26 2:30 - 4pm CT

@Lavanya Podila

MEDIUM

Sep 27, 2023

Oct 4, 2023

Complete

@Shawn Strande

HIGH

Sep 27, 2023

Oct 4, 2023

Complete

@Lavanya Podila

MEDIUM

Sep 27, 2023

Oct 27, 2023

COMPLETE

@Cindy Wong

Medium

Sep 25, 2023

Oct 4, 2023

COMPLETE

9/25 - saw in quarterly meeting notes that may want to consider moving this to Confluence Action Tracker (similar to this page)?

@Shawn Strande , @Cindy Wong

HIGH

Sep 25, 2023

Oct 16, 2023

Complete

@Cindy Wong

HIGH

Sep 25, 2023

Sep 27, 2023

Complete

9/25 - Draft sent to ACO for review

@John Towns

MEDIUM

Sep 25, 2023

Oct 9, 2023

COMPLETE

@Cindy Wong

MEDIUM

Sep 22, 2023

Sep 29, 2023

COMPLETE

Confirmed with Dina that she connect Olga with Megan for ACCESS materials

@Shawn Strande or @Cindy Wong

MEDIUM

Sep 22, 2023

Oct 13, 2023

Complete

Email sent by Shawn

All

High

Jul 19, 2023

Nov 5, 2023

COMPLETE

Date is review date. Need a more detailed schedule for preparation

@Jay Alameda

High

Aug 23, 2023

Sep 29, 2023

COMPLET

@Cindy Wong

low

Jul 19, 2023

Jan 26, 2024

Complete

8/16 - not confirmed and set up

12/13 - potential dates to be shared with EC; first week of March 2024

12/20 - confirmed for 2/27 in Chicago, IL

@Cindy Wong

High

Jul 19, 2023

Oct 23, 2023

Complete

Requested from Laura H at 07/18/23 EC meeting
8/16 - meeting next week to discuss responsibilities
9/9 - Date almost confirmed; aiming for 10/23

9/15 - meeting scheduled for 09/23; cal invite has been sent out

(this is no longer needed)

@Shawn Strande

Medium

Aug 2, 2023

Aug 25, 2023

RETIRED

Shawn to setup a meeting between Dina, John, Jay, Kim to talk about comms related items (this is related to the intersection of comms and community engagement)

@John Towns

low

May 24, 2023

Aug 31, 2023

COMPLETE

UPDATE (9/27) - The privacy policy has been approved by the EC.

UPDATE (7/12) - John sent a note to the CGC today. Feedback from UIUC Privacy and Security needs to be addressed by CGC. John has sent the edits to the CGC and expect to discuss them at June 1 meeting

@Shawn Strande

Medium

Sep 18, 2023

Complete

Charter completed and approved by EC on 9/5.

All

High

Aug 16, 2023

Sep 18, 2023

COMPLETE

Crucial for mid-year review

(This will be moved to the DEI Working Group)

@John Towns

Medium

Jun 20, 2023

Jul 28, 2023

RETIRED

UPDATE (07/05): At the the June in-person meeting Ag mentioned that he was one of the ombudspersons. I though it was only Lizanne, so we need to get this sorted. ACO needs to sketch out a proposed process and get EC approval.
8/16 - John has 3 suggestions - waiting on Charter from Eval Group next week

@Lavanya Podila

Medium

Aug 4, 2023

Sep 1, 2023

COMPLETE

Issues to address: Subaward to Georgia Tech; amending SDSC subaward for travel supplement; reallocation of underspend as appropriate

All

High

Jun 13, 2023

Aug 18, 2023

Complete

Develop Program Wide Responses
8/16 - John working on update - will send out list of remaining items this afternoon

@Cindy Wong

Medium

Aug 6, 2023

Aug 25, 2023

Complete

8/16 - Recording posted in folder, but report still in progress
ETA - next week

9/15 - shared and sent to EAB for review on 9/13

@Shawn Strande

Medium

Jul 6, 2023

Jul 18, 2023

COMPLETE

Actions and Decisions Recording - currently only has notes from first meeting - we should do this but the number of docs that need created/reviewed/implemented keeps increasing - aim for brief document for Boulder
8/16 - pivot to summary of decisions and actions

@Shannon Bradley

Medium

Aug 2, 2023

Sep 18, 2023

COMPLETE

Lavanya will give Shannon Links

@Shawn Strande

High

Feb 8, 2023

Aug 31, 2023

COMPLETE

1/3/24 - task reassigned to Shawn (originally John and Lisa K.) - Cindy

more about Data discussion and data sharing - when should we think about an IRB - we do need to have it in place first - following Program Wide Goals - once we review Goals - then we know who is collecting what and then we can see who needs a survey or interaction that would require an IRB
8/16 - suggest moving this to the Evaluation WG so it gets more review and consideration
8/23 - Lisa cannot generate a "you can or can not do this with your data" list because it would lead to liability for her

@Cindy Wong

LOW

Jul 31, 2024

Nov 15, 2024

PENDING

@Cindy Wong

High

Jul 31, 2024

Aug 23, 2024

PENDING

(7/31) Pending ACO, then EC for final input before sharing with EAB

@Cindy Wong

High

Jul 31, 2024

Aug 13, 2024

PENDING

(7/31) Pending ACO for final input before sharing with EC

ACO (@Lavanya Podila @Cindy Wong @Dina Meek @John Towns @Kimberly Bruch @Shannon Bradley @Shawn Strande)

High

Jul 31, 2024

Aug 5, 2024

STARTED

https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit?usp=sharing

@Cindy Wong

MEDIUM

Jul 31, 2024

Aug 16, 2024

PENDING

@Lavanya Podila

for staffing - may not need to do as much of this now that Shawn is leaving but docs did go in 8/5 - Shawn will talk to Sonya

@Cindy Wong

MEDIUM

Apr 30, 2024

Jun 21, 2024

STARTED

(4/30) Nomination questions drafted https://docs.google.com/document/d/1ZAbgLTm6p02JQ40guznn2ZVNRAU2TX0ctx5Nz8qmv5A/edit
(8/7) Target 10/1 for Call of Nominations

@Dina Meek @John Towns

low

Jan 25, 2023

Aug 31, 2023

started

UPDATE (5/10): WE have received written markup on the privacy policy. John needs to get this to the CGC for reactions.
8/23/2023 - will meet with campus next time

9/27 - This is in regards to the privacy policy and this relates to GDPR interpretation by different institutions.

1/31/2024
Pending Cybersecurity guidance council

@Dina Meek @John Towns

low

Jan 10, 2023

Aug 15, 2023

started

UPDATE (5/24): Copy has been shared with John for review and EC edits
8/2 - John needs to review