2023-01-31 ACCESS EC Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Jan 31, 2023
2 min read

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v)

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk

  • NSF: Tom Gulbransen

  • Guest Speaker: Alex Withers, Jim Basney

(v) indicates a voting member

Agenda/Notes

  1. Working Group Updates (10 mins)

    1. Identity and Access Management Working Group @Alex Withers @Jim Basney

      1. Transition from Duo to Cirrus Identity

      2. Single Sign On

      3. Other WG activities: User Registration, API Access, IAM Policies Approval of summaries from prior EC meetings

      4. For more information on IAM WG, please see link https://drive.google.com/drive/u/1/folders/1Jhb1MvaflVAgVf6FHYuR2Agi2N1iVY6t

      5. Cost and technical factors were the decisive factors, discussion regarding user experience being a key factor that needs to be evaluated.

      6. Alex to reach out to Julie Ma from MATCH to analyze potential user support issues,

      7. Timeline - Start work with Cirrus on March 1st and have 3 month overlap with DUO, September is when they have to renew DUO licenses, so the goal is to complete before that.

      8. Variance in prices between DUO and Cirrus is 40K vs 19K per year

         

  2. Approval of summaries from prior EC meetings @John Towns (5 mins)

    1. 24 January 2023 EC Summary (approved)

       

  3. Enhance ACO Communications @John Towns (15 mins)

    1. Bi-weekly meeting with the ACO (at least John, Shawn, Jay, Dina and Lizanne) and the awardees?

      1. EC has agreed for bi-weekly meetings with the awardees

      2. ACO will start scheduling 1 hour meetings with the awardees

    2. ACO can send a representative to some of the in-person meetings that the awardees have?

      1. EC has agreed for an ACO member to attend some of their team meetings

      2. Frequency - Perhaps once a month

    3. ACCESS all program meeting, in-person or virtual?

      1. EC agrees to the benefits of in person meetings

      2. Discussion regarding possible options - one annual in-person meeting followed by virtual meetings, quarterly versus semi-annually

      3. Cost is a concern

      4. ACO to come up with a specific plan for program wide interactions

  4. EAB meeting agenda planning @Shawn Strande (15 mins)

    1. Suggestions -

      1. 10 minutes per awardee instead of 15 minutes

      2. Targeted feedback on forward planning

      3. Some elements of the awardees presentations should include accomplishments and what's coming in the future

      4. It's a good idea to share presentations and any other info well in advance so the EAB members can get upto speed

      5. Feedback that can help flow into the annual reviews

      6. ACO's slot can be used to share the history of the program, tell a story, what we have achieved and set expectations. Communicate with the EAB that this is part of the alignment process and we'd appreciate your input into making it more cohesive

      7. Also, communicate with the EAB that all the awardees will be reviewed independently in their annual reviews

         

  5. Informational Items (5 mins)

    1. RAMPS @Stephen Deems

      1. No major updates

    2. MATCH @Shelley Knuth

      1. Workshops abstract to PEARC, allocations and metrics have been involved

      2. Match is holding a retreat in Boulder

    3.  CONECT @Tim Boerner

      1. No major updates

    4. MMS @Tom Furlani

      1. No major updates

    5. OpenCI @John Towns

      1. Updates shared above

Misc Topics

Reference: EC Backlog & Action Items

Next EC Meeting: 7 February 2023