2022-08-02 ACCESS EC Meeting Agenda & Summary

Owned by Ron Payne
Last updated: Aug 08, 2022
3 min read

Attendees:

Track PIs

Track Members

Other Attendees

RAMPS: Stephen Deems (v)

RAMPS: Dave Hart

Tom Gulbransen

MATCH: Shelley Knuth (v)

MATCH: John Goodhue, James Griffeon, Dave Hudak

 

CONECT: Tim Boerner (v)

CONECT: Winona Snapp-Childs, Derek Simmel, JP Navarro, Alex Withers, Leslie Froeschl (v)

 

MMS: Tom Furlani (v)

MMS: Joe White, Matt Jones, Abani Patra, Bob Deleon

 

OpenCI: John Towns

OpenCI: Shawn Strande, Lizanne DeStefano, Ron Payne, Jay Alameda, Dina Meek

 

(v) indicates a voting member

Agenda/Notes

  1. Approval of summaries from prior EC meetings @John Towns (5 min)

    1. 05 July 2022 Interim EC summary (approved)

    2. 12 July 2022 Interim EC Summary (approved)

    3. 19 July 2022 Interim EC Summary (approved)

    4. 26 July 2022 Interim EC Summary (approved)

  2. Informational Items (15 mins)

    1. RAMPS @Stephen Deems

      1. August 16 will be the final date for all XSEDE-related allocations requests. All XSEDE allocations opportunities and actions will cease to be available after this date.

        1. RAMPS is working with XSEDE Portal groups to put up static text regarding this halt of action.

        2. This change will affect such services as: "Add User", "Allocations/Usage", "Add Publications" and other allocations-related functions.

        3. The plan is to communicate this through ACO’s “Weekly ACCESS Email Campaign”

      2. Agbeli Ameko (RAMPS DEI Facilitator) will be attending and presenting at the TAPIA conference (September 7-10 in D.C.). If you or any teammates are attending TAPIA and would like to contribute, please contact us.

    2. MATCH @Shelley Knuth

      1.   The  ACCESS Support Portal is up and we will need reviews of content and as well as testing of various cross-track functions over the next few weeks as we prepare for launch.  PIs and the ACO please designate one person as the “official” point of contact for their team to answer questions, review content, and test functionality for that track. If that person is going to be OOO at any point in time this month, we would appreciate if they clearly designate a back up. 

        1. T1: Laura Herriott, Stephen Deems (Backup)

        2. T3: Leslie Froeschl

          1. others Tracks are asked to get the name of track representatives to Shelley or Julie Ma.

    3. CONECT @Leslie Froeschl

      1. Communication went out last night to XSEDE SPs re. completing the roadmap so they can be integrated by Sept. 1.

        1. Does EC need to be involved in the mandate of RPs to submit roadmaps or should the working group continue to assume the decision making authority, regarding roadmaps? General feedback is for the working group to continue

      2. Need a Slack where RPs can join to engage with ACCESS awardees

        1. Ron to setup RP Slack workspace for ACCESS communications. Email with workspace info w/invite URL for sharing within ACCESS and with the RPs.

        2. Invitation URL for new PR-ACCESS Communications Slack workspace is https://join.slack.com/t/slack-vfd7173/shared_invite/zt-1dl2y5qj6-aP20gjyxwGTGIF3w3aZzeg

      3. Another communication is going out today or tomorrow to ACCESS awardees regarding how to be ACCESS integrated and operational by Sept. 1 using tasks in a roadmap:

        • What each ACCESS awardee needs from other awardees

        • All online services visible to researchers, other ACCESS awardees, and developers

      4. RP Forum: Add any significant updates or needs that should be shared with ACCESS RPs to this doc by noon Tuesday: 

        https://docs.google.com/document/d/1LQWG1nIEZKe-h8u_N2ZnF1-vDNN93l-7muSDbxqXosQ/edit

    4. MMS @Tom Furlani

      1.  

    5. OpenCI @Shawn Strande

      1. access-ci.org is live with the “Coming Soon” content.

      2. Track PIs asked to provide input to EC Charter by today for approval next week.

  3. 1 Sept. 2022 Critical Path @Shawn Strande (10 mins)

    1. Add the dependency on branding (ACO) to the Track 2 critical path

    2. Decision made to move all domain functionality needs to access-ci.org. This enabled to the creation of Google Shared Drive and the creation of email list management. email lists management is becoming a critical issue for many tracks.

  4. EC charter review @Shawn Strande (10 min)

    1. Review of EC Charter

    2. Track PIs asked to provide input to EC Charter by today for approval next week.

    3.  

  5. ACO communications (10 min) @Dina Meek

    1. Coordinated Communications

      1. Weekly communications on behalf of all tracks

        1. Main audience for the newsletter is the user community

        2. Topics for first newsletter: SSO service going away, no login changes, auto-closing tickets, website

        3. Content submission form

      2. Discussion needed about who from each track should have access to the constant contact email lists.

  6. Time permitting: EC Backlog Review: Update priority/items for next EC meeting @Shawn Strande

    1.  

 

Next EC Meeting: 09 August 2022