2025-01-29 OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. EC Meeting Debrief

   1. 2025-01-28 ACCESS EC Meeting Agenda & Summary

      1. Go ahead and send out the Room Block information now - https://www.cnbc.com/2025/01/29/white-house-rescinds-federal-funds-freeze-memo.html - Shannon/Lavanya

         1. Lavanya says: The email for all ACCESS staff is : access-staff@access-ci.org - I would also post on the Slack channel.

      2. Send out a note to the EAB that we are proceeding with planning for the Quarterly Meeting in March - Chuck/Cindy
         
         

2. Review Action Items

ACCESS To Do Items - filtered to only ACO members

Set ATT-12 for the EC Meeting in two weeks - do we really need to do this now? We are a year later from when this was suggested

3. Updates

   1. @John Towns

      1. Quarterly Report is in

      2. Waiting on response to the Supplement for funding travel to the March Quarterly Meeting

   2. @Chuck P

      1. getting ready for EAB orientation on Friday - just need to figure out last changes to slides and reach out to presenters if there are issues.

      2. update from Infrastructure Portfolio Expansion Standing Committee to EC on Feb 11 by JP Navarro (need to add to that agenda)

   3. @majumdar

      1. Allocations team - now has open hours for AI institute - Amit will update if there are things we should know

      2. Will attend EAB for quarterly meeting? yes - all EC members are OK to come

   4. @Cindy Wong

      1. EAB orientation

      2. RAC meeting 2 weeks from now - provide slides by next Tuesday

      3. asked about rotating RAC member for EAB

      4. Agenda planning meeting was yesterday - has items to share with EC at next meeting

         1. should be finalized within the next couple weeks

      5. Staff Survey - deadline is friday

   5. @Lavanya Podila - absent

   6. @Shannon Bradley

      1. ACCESS Wide Metrics tracking page started: Sandbox: ACCESS Program Wide Metrics

         1. Give Amit and Cindy list of what I need and the template for Metric Definition

      2. Do I need to go to the EAB portion of the Quarterly meeting? Cindy was asking

         1. no need for Shannon to go to EAB

   7. @Dina Meek

      1. John - any movement on having other PIs appear on that podcast?

      2. Updating PI video - met this morning on a direction with Comms team

      3. Web User Testing - has begun and is going well

      4. PY3 Highlights Book - will kick off soon

      5. Conference Planning - still need representatives from some service teams (have ACO and Allocations)

         1. John will take to the EC to ask for volunteers

         2. Cindy asks to come to meeting to help planning

   8. @Kimberly Bruch

   9. @Lisa

      1. was issue of whether she will be going to the Quarterly meeting answered?

         1. John send note to her to say we should get our funding and she can make plans
            
            

Next Meeting: 5th February 2025

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0