2025-01-28 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v)

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda

1. Consent Agenda @Stephen Deems (5 mins) New items listed IN RED.

   1. Approval of summaries from prior EC meeting

      1. 2025-01-21 ACCESS EC Meeting Agenda & Summary

      2. no changes

   2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

         1. working on the week of Sept 8th (tues-wed, or wed-thursday) for the in person quarterly meeting in Buffalo

         2. Plan to submit a paper to PEARC on Data Driven CI System Design and Procurement with Open XDMoD

         3. Plan to hold a tutorial on use of XDMoD for RP’s

      6. EAB @Chuck P

      7. OpenCI John Towns

         1. Quarterly report submitted

         2. Supplement for meeting support is still pending; not sure what happens now with NSF staff being held up on taking many actions

      8. NSF Sharon and Puri

   3. Milestones

   4. Reminders

      1. Send blackout or availability dates for Annual Reviews to Sharon/Puri

         1. per NSF all teams but ACO had turned in as of yesterday

      2. Send your ACCESS Program Staff List to Shannon/Lavanya

      3. Send your team’s Organizational Chart to Shannon/Lavanya

      4. Quarterly Meeting Planning Team assembling to schedule the flow of the meeting

         1. Chance of “Homework” assignments for teams to ensure productive sessions

   5. Upcoming Meetings & Events - have these been put in the engagement tracking tool? (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      1. NAIRR Pilot Portal Meeting

         1. February 4-5 - La Jolla, CA

      2. NAIRR Pilot Annual Meeting

         1. February 19-21 - Arlington VA

      3. Leadership Resource Allocation Committee (LRAC) Meeting

         1. February 24-25 - Austin, TX

      4. ACCESS Allocations Review Committee (AARC) Meeting

         1. March 10 - Virtual Meeting

      5. ACCESS EAB Meeting

         1. March 18 - Rosemont, IL

      6. ACCESS Quarterly Meeting

         1. March 19-20 - Rosemont, IL

         2. Do we have a hotel block?

            1. Yes - It was provided on 1/24 (see info at bottom of notes: 2025-01-28 ACCESS EC Meeting Agenda & Summary | Reservation Block Information )

            2. Need to check to see if there is a separate EAB contract - Shannon reached out to check

               1. NO separate contract - Cindy just pays for EAB with her credit card

               2. The starting date of the block is wrong - per Cindy

               3. Hotel is updating the link now

               4. No new signatures needed

         3. No info on supplement and whether it made it through before the Exec Order of stopping grant funding

            1. cutoff is at 5:00 pm today

            2. John will reach out to them - it is possible we may have to cancel meeting

      7. CASC Meeting

         1. March 25-27 - Reston, VA

      8. Support RP Meeting

         1. April 1 - Denver, CO

      9. NAIRR AI Workshop

         1. April 2-3 - Denver, CO

      10. RMACC Meeting

          1. May 20-22 - Boulder, CO
             
             

2. September Quarterly Meeting Logistics @Tom Furlani (5 mins)

   1. 1. going with the Marriott for hotel

      2. Preferred days of week:

   2. No in person EAB meeting in the fall
      
      

3. User Profiles - NSF Status Updates @Joseph White (15 mins)

   1. Presentation

      1. Need to check to see if things they recommended have been done

         1. if so - it has not been effective

         2. if not - it needs to be done

      2. Messaging re: AUP went out before vetted/ready - caused concerns - this needs addressed

      3. EC should review any messaging and the ACO should vet thru communications - need to refine

      4. Should take another snapshot in two months to check if this has been fixed

      5. Data shows the bulk add of class lists - without user type in the field - is causing graphs to be off

         1. need spreadsheet to require the info

      6. There is not a profiles working group - it has been disbanded

      7. At renewal do we require the info? yes

   2. Recommendation: Joe (Metrics), Dave (Allocations), TBD (Operations - Leslie to identify the appropriate person will meet and generate a set of recommendations for next steps. This will be presented to the EC.
      
      

4. Report from Evaluation WG - @David Hart (15 mins)

   1. Shannon: draft page started in Confluence: Sandbox: ACCESS Program Wide Metrics

   2. Eval SC Update Slides

   3. Surveys - please ask teams to respond

   4. Goal is to work to increase response rate
      
      

5. EAB Orientation Slides - @Chuck P (5-10mins)

   1. Draft slides

   2. Recording session on Friday starting at noon EST

   3. Putting Shelley early in presentation

   4. Should update introduction to ACCESS governance - John working on it

      1. putting in info on Program Wide Metrics

   5. Finish updates at noon on Thursday
      
      

6. PEARC’25 Tutorials / Workshop Plans (10 mins)

   1. Campus Champions NAIRR Workshop

      1. Allocations was asked to assist in presenting

   2. BoF - Fantastic ACCESS Cyberinfrastructure Resources and Where to Find Them

      1. RPs BoF - needed a bigger room last year!

      2. Reference to Harry Potter / JK Rowling might need to be updated

   3. XDMoD for Resource Providers

      1. Metrics (potential)

   4. ACCESS Granted: National Cyberinfrastructure Resources Available at No Cost

      1. Allocations (potential)

      2. can elect to not do this and put more in option B

   5. National CI Resources in the Classroom ??

      1. RPs?
         
         

7. Requested Topics for Next Meeting:

   1. ACCESS x DEI Discussion

      1. Decision: ask DEI committee to suspend meeting

      2. Do we have center goals on the website? We need to check to make sure - @Dina Meek and other teams

   2. MS-CC Training Opportunity

      1. Interested in providing a 2-4 hours training session that starts after an allocation has been received

         1. E.g. topics: how to transfer files; how to install/load software; running sample jobs; etc.

            
            
            

Next EC Meeting: 4th February 2025 - many people are at another meeting - will not have quorum

Next meeting 2/11/2025

Quarterly and Annual Meetings To Do Follow Ups

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Event Summary:

ACCESS Quarterly Meeting

Start Date: Monday, March 17, 2025

End Date: Thursday, March 20, 2025

Hotel(s) offering your special group rate: - Last Day to Book : Tuesday, February 25, 2025

• Aloft Chicago O'Hare for 175.00 USD per night 

• Discounted parking - $15 per car, per day

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Individuals may cancel their reservation for no charge, 72 hours (3 days) before hotel arrival/check in time. Please note that we will assess a fee of one night room and tax if you must cancel after this deadline. An early departure fee of one night’s room and tax will apply if an attendee checks out prior to their checkout date.

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board