2024-10-01 ACCESS EC Meeting Agenda & Summary
Attendees:
RAMPS: Stephen Deems (v), Dave Hart
MATCH: Shelley Knuth (v), Alana Romanella
CONECT: Tim Boerner (v), Leslie Froeschl
MMS: Tom Furlani (v), Joe White
RP: Jeremy Fischer
EAB: Chuck Pavlovski (v)
OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley
NSF: Sharon Geva, Puri Bangalore
Guest Speaker:
(v) indicates a voting member
Decisions made during the meeting:
Use Decision Macro - Tool (under Insert Elements in the tool bar)
Parking Lot
Agenda/Notes
Approval of summaries from prior EC meeting @Chuck P (5 mins)
2024-09-17 ACCESS EC Meeting Agenda & Summary (approved)
NOTE: 2024-09-24 meeting canceled due to ACCESS Quarterly Meeting
Review and approval of the EAB charter @Chuck P (5 mins)
https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit
Voting postponed to next week’s EC
Continued discussion of EC Charter review issues @Chuck P (10 mins)
Document: ACCESS EC Charter (September 2024)
EC voting: should only voting members of the EC be able to call for a vote?
all EC members agree
Voting rights: Strike this section?
the discussion last time was that this section is redundant
Tim to make some changes with the language
The intent is to only get the charter shared and get it as close to final as possible
WGs and SCs:
WGs;
see comments in doc regarding when appropriate
Discussion about the detailed description in the working group section, its possible that the more details that are added, the more we are limiting ourselves
Maybe delete all of 1
Shouldn’t this be very specific to the EC and what the EC cares about, since this is not an ACCESS wide charter.
Also delete 3c
Tim made suggestions on the EC charter, and then we will point to a different document if more information is needed: https://docs.google.com/document/d/1JTE9xHH2rBAuBN7r844YaY-5Kyg5BTvZ/edit
Discussions on alterations to the charter: instead of unanimous the EC agrees to a 4/6
Changes needed to be accepted, and then vote after a week
Action item for Lavanya - accept changes and create a new document
Panel Review Summary @Chuck P (15 mins)
Will be discussed during next week’s meeting
EC Program Milestones @Chuck P (5 mins)
EC Meeting To Dos:
Informational Items (10 mins)
RP Forum @Jeremy Fischer
Allocations Stephen Deems
Invoices for Quarterly Meeting are being sent to Operations & ACO
Thank you for all your assistance!
Training Registration proposed work outline: https://docs.google.com/document/d/17xpxl0xG_1XhFO0t6ZzfuXpEz6SGJQ8waRJyKa1urZE/edit?pli=1
Developed with Andrew P. from Support team
Has mentions of work from Allocations, Support, and potentially Metrics
ACO would be asked to help promote upon completion of the work
Operations is encouraged to read/provide input
Removing Inequities in Allocations Policies
Graduate Student vs. GRFP Recipient (or Honorable Mention)
Original State
Graduate Students were eligible for Explore ACCESS project
GRFP were eligible for Discover ACCESS project
Future State
All Graduate Students eligible to lead either an Explore or Discover ACCESS project
Fellowship Awardees/Honorable mentions upload their letter
All other Graduate Students need signed letter from their advisor
User Profile Work
Removing “Unknown” as a potential Academic Status
Should go into effect later this week
A more simplified “Academic Degrees” list will be put into production soon. This list was previously 93 options long. Then truncated further.
Discussion scheduled with Stanford U (Ruth Marinshaw) re: use of XRAS to manage allocations on their new system.
Separating XRAS data fields from CiDeR
In order to pursue some of our Innovative Pilots, we have to separate some data fields from CiDeR and have a place for RPs to enter them directly into XRAS
Before any changes are made, Allocations will present new interfaces on either/both the upcoming RP Forum or RP Coordination calls
We can then remove these data fields from CiDeR, and update the Integration Roadmaps to better reflect to RPs what data is needed where and where it’s used
MATCH Shelley Knuth/Alana
CONECT Tim Boerner/Leslie
Request from RP Forum for access to QM presentations
ACCESS at SC24?
MMS Tom Furlani
OpenCI @majumdar @Chuck P
Misc Topics:
Please be ready to vote next week on the DEI plan
Leslie and Lavanya to work on providing view only access to the presentations from Sept Quarterly Meeting to the RPs
Next EC Meeting: 8th October 2024
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board