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2024-09-10 (Cancelled) ACCESS EC Meeting Agenda & Summary

2024-09-10 (Cancelled) ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer

  • EAB: Chuck Pavlovski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Tom Gulbransen, Sharon Geva

  • Guest Speaker:

(v) indicates a voting member

Name 7/2/24 7/9/24 7/30/24 8/6/24 8/13/24 8/20/24 8/27/2024 9/3/2024 9/10/2024 Date Date Date Date Stephen Deems X X X X X X X X Absent David Hart Absent X Absent X Absent X X X Absent Shelley Knuth X Absent X Absent X X Absent X Absent Alana Romanella Absent X Absent X Absent Absent X Absent Absent Tim Boerner X X X X X Absent X Absent Absent Tom Furlani X Absent X Absent X X X Absent Absent Joe White Absent X X X Absent X Absent X X Jeremy Fischer X X X X X X X Absent John Towns Absent Absent X Absent X X X X X Chuck Pavlovski X Shawn Strande Absent X Amit Majumdar X X X X X X X Leslie Froeschl X X X X X X Absent X X Lavanya Podilla Absent Absent X X X X X X Absent Lisa Kaczmarczyk X X X X X Absent X X Absent Shannon Bradley X X X Absent X X X X X Tom Guilbransen X X X X Absent X Absent Absent Absent Sharon Geva X X X X Absent Absent X X Absent

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Parking Lot

Agenda/Notes - Unable to hold meeting - no quorum

 

 

  1. First topics: important item from EC Charter review John Towns (5 mins)

    1. quorum for a meeting - requires representation from all awardees (all 5) - we can discuss, but make no official decisions

 

  1. Approval of summaries from prior EC meeting John Towns (5 mins)

    1. 2024-09-03 ACCESS EC Meeting Agenda & Summary

 

  1. Discussion of EC Charter review issues John Towns (20 mins)

    1. Document: ACCESS EC Charter (September 2024)

    2. Definition of Purpose: need to sort out comments from Tim and Dave

    3. Membership: This is cleaner up quite a bit

      1. NSF: Solicitation states NSF CPO(s) as “observers.” Is this correct language?

      2. Need to determine of RP Forum chair is voting or non-voting

      3. Member vs participant vs observer

    4. Role of the ACO: see exchange between Dave and John on this in comments

      1. perhaps list ACO participants (not formal members) here?

      2. if not, should we move this somehow?

    5. EC voting:

      1. should only voting members of the EC be able to call for a vote?

    6. Voting rights: Strike this section?

    7. Meetings and quorum

    8. WGs and SCs:

      1. WGs;

        1. see comments in doc regarding when appropriate


  2. EC Program Milestones John Towns (5 mins)

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)

 

  1. EC Meeting To Dos:

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20%3D%20%22EC%20Meeting%20To%20Do%22%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

 

 

  1. Informational Items (10 mins)

    1. RP Forum Jeremy Fischer

    2. Allocations Stephen Deems

    3. MATCH Shelley Knuth/Alana

    4. CONECT Tim Boerner/Leslie

    5. MMS Tom Furlani

    6. OpenCI John Towns

Misc Topics:

 

Next EC Meeting: 17th September 2024

 

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board