Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

« Previous Version 21 Next »

ACCESS Web Site Map: /wiki/spaces/ACP/pages/436273182

ACO Action Tracker: ACO Action Tracker

EC Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1081359/Executive+Council+Meetings?atlOrigin=eyJpIjoiOWQ3MzJhYjFhMDhiNDcyZDk2YTlhY2U5MjJlN2VlODMiLCJwIjoiYyJ9

NSF Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84770821/NSF+OpenCI+Meetings?atlOrigin=eyJpIjoiODA3OGU2OGZhOWY1NDYzOTgyNzJiM2YxNzYyYmQ2NGYiLCJwIjoiYyJ9

ACO Meetings: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/84934681/OpenCI+ACO+Weekly+Leadership+Meetings?atlOrigin=eyJpIjoiYmU4MDUwYWE2NjE2NDQ3YmE2ZWZlNWVkMjlkYmNiN2UiLCJwIjoiYyJ9

News from Communications Team: https://access-ci.org/news/

Newsletter Archive: ACCESS Newsletter Archive and https://access-ci.org/newsletter/

My Tasks

https://access-ci.atlassian.net/wiki/home/tasks

Slack Link:

access-ci.slack.com

Jira Issues Assigned to You

All ACO Jira Issues

https://access-ci.atlassian.net/jira/core/projects/ATT/board

ACO Leadership To Do Tasks

Task report

Looking good, no incomplete tasks.

Completed To-Do Items for the ACO Leadership

 Click here to expand...
DescriptionDue dateAssigneeTask appears on
  • Lavanya Podila - release draft agenda and send to John and Shawn for review - then send to EC and publish on WIKI - Due by
12 Sep 2023Lavanya Podila2023-09-06 OpenCI Leadership Meeting Agenda & Summary
  • Lavanya Podila - put Deember meeting on EC meeting for next week - Due
22 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • @everyone - review Year 1 NSF Panel Questions -
25 Sep 2023 2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Lavanya Podila - look at contract for SC24 to see how much a booth costs -
25 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • John Towns - Talk to EC about SC24 booth -
26 Sep 2023John Towns2023-09-20 OpenCI Leadership Meeting Agenda & Summary
27 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
29 Sep 2023Lavanya Podila2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Cindy Wong - post meeting survey to EAB - Due
29 Sep 2023Cindy Wong2023-09-20 OpenCI Leadership Meeting Agenda & Summary
13 Oct 2023 2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Jay Alameda - risk register “Inability to attract diverse community members to contribute to ACCESS “, update this risk to reflect how it will impact the ACO
17 Oct 2023Jay Alameda2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Dina Meek - add new risk for “lack of execution of comms plans”
17 Oct 2023Dina Meek2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Jay Alameda - add new risk for “lack of execution of CBE plans”
17 Oct 2023Jay Alameda2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Lavanya Podila Once Shannon’s task is complete, send an email to all Pis and Co-Pis informing that this option is available
17 Oct 2023Lavanya Podila2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Shawn Strande - risk register “Lack of execution on Program Wide Evaluation Plan”, add all details
17 Oct 2023Shawn Strande2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Shannon Bradley Fix probability and impact scales to 1-3 and ensure priority is auto calculated
17 Oct 2023Shannon Bradley2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Dina Meek - risk register “Large-scale Events Communications…” to create two separate risks (1) web management (2) event management
17 Oct 2023Dina Meek2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • John Towns - risk register “Challenges in developing relations…” update description text to reflect what is noted in the rest of the risk
17 Oct 2023John Towns2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Dina Meek - create a new risk around the failure to have adequate communications
17 Oct 2023Dina Meek2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • Shawn Strande - risk register “Lack of Evaluation” create two separate risks (1) Lack of Evaluation for External.. (2) Lack of Evaluation for Internal
17 Oct 2023Shawn Strande2023-10-11 OpenCI Leadership Meeting Agenda & Summary
  • John Towns - risk register “NSF Funding” update description section as a general funding issue
17 Oct 2023John Towns2023-10-11 OpenCI Leadership Meeting Agenda & Summary

NSF To Do Tasks

Task report

Looking good, no incomplete tasks.

Completed NSF To Do Tasks

 Click here to expand...
DescriptionDue dateAssigneeTask appears on
  • Respond to PEP and ACCESS Program Wide Responses - @sharong and Tom Gulbransen -
25 Sep 2023Tom Gulbransen2023-09-11 NSF - OpenCI Meeting Agenda & Summary
  • Have privacy concerns with respect to the data provided publicly via XDMoD been looked at in less then the past 10 years? - @sharong will get back to us in two weeks -
25 Sep 2023 2023-09-11 NSF - OpenCI Meeting Agenda & Summary
  • Lavanya Podila - provide Calendar entries for Dec 5 meeting and info on travel -
06 Oct 2023Lavanya Podila2023-10-02 NSF - OpenCI Meeting Agenda & Summary
  • Dina Meek - get handouts to Sharon and Tom on ACCESS -
06 Oct 2023Dina Meek2023-10-02 NSF - OpenCI Meeting Agenda & Summary
  • Dina Meek - provide Sharon and Tom PPTs on ACCESS they can use in their own presentations -
13 Oct 2023Dina Meek2023-10-02 NSF - OpenCI Meeting Agenda & Summary
  • Tom Gulbransen to forward contact details from the communications team at OAC to Dina
23 Oct 2023Tom Gulbransen2023-10-09 NSF - OpenCI Meeting Agenda & Summary
  • John Towns to share the mid year review agenda outline with NSF
23 Oct 2023John Towns2023-10-09 NSF - OpenCI Meeting Agenda & Summary
27 Oct 2023Shawn Strande2023-10-23 NSF - OpenCI Meeting Agenda & Summary
  • Follow up with John about the NuerlIPS conference Lavanya Podila
27 Oct 2023Lavanya Podila2023-10-23 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - write up a balance sheet for Tom to use when checking with NSF -
01 Dec 2023John Towns2023-11-27 NSF - OpenCI Meeting Agenda & Summary
  • Tom Gulbransen - Canadian Resource Allocation - will this create challenges for NSF - allocating resources to international resource? -
15 Dec 2023Tom Gulbransen2023-11-27 NSF - OpenCI Meeting Agenda & Summary
18 Dec 2023Dina Meek2023-12-11 NSF - OpenCI Meeting Agenda & Summary
12 Jan 2024John Towns2024-01-08 NSF - OpenCI Meeting Agenda & Summary
  • Keep team posted on quarterly meeting locations Lavanya Podila
15 Jan 2024Lavanya Podila2024-01-08 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - follow up on award allocations/budget and solidifying changes -
12 Feb 2024John Towns2024-01-29 NSF - OpenCI Meeting Agenda & Summary
  • Shawn Strande - check with Alana and Shelley re: the survey information they gathered last year -
12 Feb 2024Shawn Strande2024-01-29 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - provide blackout dates for us in April -
27 Feb 2024John Towns2024-02-20 NSF - OpenCI Meeting Agenda & Summary
08 Mar 2024Shawn Strande2024-03-04 NSF - OpenCI Meeting Agenda & Summary
  • John Towns - sketch out budget reporting outline changes for Tom and Sharon to review to see if it meets their needs before we generate the numbers -
22 Apr 2024John Towns2024-04-15 NSF - OpenCI Meeting Agenda & Summary
  • Lavanya Podila - add supplement discussion to the EC agenda tomorrow and prepare a summary report to give -
11 Jun 2024Lavanya Podila2024-06-10 NSF - OpenCI Meeting Agenda & Summary

Executive Council To Do Tasks

Task report

Looking good, no incomplete tasks.

Completed Executive Council To Do Tasks

 Click here to expand...
DescriptionDue dateAssigneeTask appears on
  • Alana.Romanella - Alana will talk to Dave about his input suggestion for the quarterly meeting - Due
12 Sep 2023Alana.Romanella2023-09-05 ACCESS EC Meeting Agenda & Summary
  • Shannon Bradley - Work on a dashboard for NSF to show higher level view and items they can help with directly - Due
12 Sep 2023Shannon Bradley2023-09-05 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - Dina in ACO is tracking web site focus group - this should be connected to SGX3 and other web site reviews? - Shawn will connect Dina to Dave -
15 Sep 2023Shawn Strande2023-09-12 ACCESS EC Meeting Agenda & Summary
  • John Towns send note to NSF about the change in EC meeting cadence from weekly to biweekly
13 Oct 2023John Towns2023-10-10 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande connect Alana and Jay about CU hosting joint events so they can continue discussions during the CBE working group meetings
13 Oct 2023Shawn Strande2023-10-10 ACCESS EC Meeting Agenda & Summary
24 Oct 2023Tom Furlani2023-10-10 ACCESS EC Meeting Agenda & Summary
  • Lavanya Podila - help make a schedule for tending booth at neurips for John, Jay A, and Kim B - due before
10 Dec 2023Lavanya Podila2023-11-21 ACCESS EC Meeting Agenda & Summary
19 Dec 2023Stephen Deems2023-11-21 ACCESS EC Meeting Agenda & Summary
19 Dec 2023Alana.Romanella2023-11-21 ACCESS EC Meeting Agenda & Summary
19 Jan 2024Leslie Froeschl2024-01-16 ACCESS EC Meeting Agenda & Summary
  • Lavanya Podila - Ask Tom and Sharon if they have a preference for either the 16th or 23rd -
19 Jan 2024Lavanya Podila2024-01-16 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - schedule kickoff meeting with SGX3 -
31 Jan 2024Shawn Strande2024-01-16 ACCESS EC Meeting Agenda & Summary
  • Lavanya Podila - invite Jetemy Fischer to next EC Meeting so he can discuss RP Bylaws -
02 Feb 2024Lavanya Podila2024-01-30 ACCESS EC Meeting Agenda & Summary
  • Tom Furlani - check on Buffalo as a possible location for Fall Meeting
13 Feb 2024Tom Furlani2024-01-30 ACCESS EC Meeting Agenda & Summary
  • @sharon - get CCSTAR dates in September to check for conflict with Fall Meeting -
13 Feb 2024 2024-01-30 ACCESS EC Meeting Agenda & Summary
  • John Towns + Lavanya Podila - prepare ranked list of conferences to present at the quarterly meeting - make sure list contains submission as well as sponsorship dates in addition to the conference date -
20 Feb 2024John Towns2024-02-13 ACCESS EC Meeting Agenda & Summary
08 Mar 2024Lavanya Podila2024-03-05 ACCESS EC Meeting Agenda & Summary
  • Teams will have Shared Slides for review completed and sent to NSF by
11 Apr 2024 2024-03-26 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - Start organizing Content Planning Committee this week -
12 Apr 2024Shawn Strande2024-04-09 ACCESS EC Meeting Agenda & Summary
  • Shawn Strande - follow up on scheduling working groups to come to this meeting -
23 Apr 2024Shawn Strande2024-04-16 ACCESS EC Meeting Agenda & Summary

Page Title Decisions
2022-07-18 Meeting notes
  • Track 4 is ok with “Metrics” as their navigation name; will confirm in EC 7/19
  • Group approved Julie Ma's proposed sitemap update which will be shared with EC 7/19
  • Group agreed “Track” and track acronyms should not appear on access.org; may be introduced at the various track levels
  • Group agreed on dropdown menus for universal navigation; will provide those suggested subnavs in the “input collection page” linked above by 7/22
2022-08-18 Meeting notes
  • Per John Towns, we’re not to use NSF in our social handles as they are going through some brand work and have put a moratorium on such usage.
2022-08-25 Meeting notes
  • We will go with “ACCESShpc” as our social media handle
2022-09-14 Meeting notes
  • Per EC - Reserve use of main ACCESS logo for ACCESS-wide communications; use individual service area/track logos for communications specific to your audiences about your topics
  • We will move the original group meeting from Thursday to Wednesday at 3 (CT) and rename, reformat as “Web Presence Working Group” that will be more inclusive of others working on the web presence, beyond branding.
2022-09-29 Meeting notes
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
2022-10-06 Meeting notes
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
2022-10-12 Meeting notes
  • Group decided NOT to add “Coordination” to the top nav - not that helpful to users and gets very crowded.
2022-10-13 Meeting notes
  • Each service area/track representative will provide a lead to a story during this meeting the first week of each month - just a lead; Megan and Hannah can utilize for website and newsletters
2022-8-18 Meeting notes
  • For enhancements and bugs, we’ll use the ticketing system to collect, triage and status; each track will decide whether to bring it into Jira for their operations. We will set up a queue in the ticketing system.
2023-09-05 ACCESS EC Meeting Agenda & Summary
2023-09-06 OpenCI Leadership Meeting Agenda & Summary
  • ACO Retreat - - Decided to use in meeting agenda Confluence Decision Macro
  • ACO Retreat - - Decided to track attendance at meetings via Confluence Status Macro
  • ACO Retreat - - Decided to use Confluence more effectively - implement Parking Lot via Confluence Status Macro
2023-09-12 ACCESS EC Meeting Agenda & Summary
  • Adopted ACCESS DEI Working Group charter
  • Adopted Program wide goals and metrics
2023-09-20 OpenCI Leadership Meeting Agenda & Summary
  • Go ahead and reserve booth for SC24 and perform a Cost Analysis to see if it is the benefit we believe it is - with the possibility we would pull out if we decide it is not
2023-12-19 ACCESS EC Meeting Agenda & Summary
  • Evaluation Plan approved by EC Vote - 12/19/2023
2024-01-16 ACCESS EC Meeting Agenda & Summary
2024-01-30 ACCESS EC Meeting Agenda & Summary
  • Enabling Multi Factor Authentication for Atlassian Confluence and Jira - Approved
  • Move back to weekly meetings for an hour - Lavanya will adjust the calendar
2024-02-13 ACCESS EC Meeting Agenda & Summary
2024-03-04 NSF - OpenCI Meeting Agenda & Summary
  • We will encourage EC PIs to go back to their teams and review the weekly EC meeting notes with them to help in distributing information to the rest of the project members
2024-03-05 ACCESS EC Meeting Agenda & Summary
  • EC approved moving forward with getting WG/SCs and other Teams to input items to the Program Milestone Check
  • EC approved starting a Staff Recognition Award for ACCESS
  • EC decides - Quarterly Meeting at PSC - Sept 25 and 26
2024-03-26 ACCESS EC Meeting Agenda & Summary
  • EC Approved Program Wide Goals via Email
  • EC Approved reviewing and approving Charters off line via email

ACO Risk Register

https://access-ci.atlassian.net/issues/?jql=project%20in%20(%22Risk%20Register%22)%20AND%20filter%20=%20%22ACO/OpenCI%22%20ORDER%20BY%20status%20DESC

Engagement Tracker

https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit#gid=0
  • No labels