2023-10-02 NSF - OpenCI Meeting Agenda & Summary

Agenda/Notes

1. Updates from NSF (5 minutes)

   1. aim to convey and prepare for mid year review - things happened and follow up for annual review

   2. will we be able to have a conversation in November - here are some metrics we believe is important and here is the data that supports the metrics? We should be able to present some

   3. Document to access online with metrics available online for panel

      1. Tom recommends just showing in presentation rather than sharing ahead of time as homework

   4. Show effort for program wide goals

   5. XDMOD Data - was the question - when this data was originally released we had not fully determined how much could be shared

      1. need to finalize what should be allowed to be seen

      2. Sharon did start asking about issue - it is still something that needs to be thought about

      3. We should describe it is now - and what we think it should be - we should take the forefront on recommendations

      4. Sharon - what was the policy during XSEDE? She could not provide info

         1. XDMOD - was a separate award at the time

         2. You could view a summary of info in XSEDE - but we cannot view that thru ACCESS right now

            1. data in ACCESS should be equal to what XSEDE did

         3. Tom Furlani should have an answer we can get now

         4. Different roles see different things in XSEDE

         5. Might be good as an EC topic

         6. This is something we should resolve at some point because there is an increasing need to have access to the data

   6. Houston meeting - met with PIs from Cyber training and SCIPE awards - met with CSSI at the same time

      1. there are trainers and developers of software - they were unaware of ACCESS

      2. @Dina Meek - can you get Tom and Sharon brochures/handouts?

      3. SCIPE awardees should be required to receive and read our newsletters - https://new.nsf.gov/funding/opportunities/strengthening-cyberinfrastructure-professionals

         1. Tom has access to all the emails for the SCIPE awardees - is also publicly available (PI and CoPI)

         2. They have been added to a group of PIs where they get cyber training

         3. RCN/CIP as well

         4. Dina needs to get contacts so she can collaborate with them

            1. They operate thru the program officers - Tom and Sharon can check

            2. Shawn can check as well

   7. We should plan a Webinar - 20 min informational overview and then Q&A - hosted by ACCESS and advertised by NSF

      1. go to EC to get their feedback

      2. and come back to NSF to review plans

   8. NSF would like a PPT to be able to use in some of their presentations

2. Ask Sharon for her feedback on the Quarterly Meeting (10 mins)

   1. It was good for people to hear the input from the EAB - but did any of the EAB get on early or stay later so people could see their participation

   2. the meeting was designed for the ACCESS staff - we did ask them if they would like for the whole team to be present in their meetings

   3. We have EAB and Team surveys out - will see what the feedback is

3. Calendar Invites for Thomas and Sharon to Dec 5 and 6 meeting - @Lavanya Podila

   1. Travel information

   2. EAB and EC dinner Monday night Dec 4 - as you can make it

4. What have we heard from stakeholders? (5 minutes)

   1. Grace-Hopper conference debrief (Kim)

      2. What would NSF like for her to report back from the SC conference

         1. She can report back on what she hears people saying on ACCESS - and how what we are doing at the conference is working or not

         2. Identify people that ACCESS can reach out to - who feel like things are not geared toward them

5. Area updates (10+ minutes)

   1. ACO

   2. Evaluation;

   3. Communications; - hoping to get survey out in the next ACCESS Advance - focusing on SC

      1. survey external newsletter people about their opinion on the newsletter

   4. Community Engagement;

   5. Project Office;

   6. EAB

      1. Chair and Co-Chair selected - Jing Gao will be Chair and Roy, Co-Chair

      2. Planning for Dec EAB meeting underway - Ask Cindy if you have any questions - she is coordinating

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