2024-01-29 NSF - OpenCI Meeting Agenda & Summary

Agenda/Notes

1. Updates from NSF (5 minutes)

   1. Waiting on Quarterly Report - looking forward to it

      1. plan to get it submitted this week

   2. Referring to last weeks meeting - re responses to Dina’s survey

      1. not sure how to handle such a narrow response - is it representative of a larger group?

         1. Seven responses from 138 for internal subscribers - about 5%

         2. 85 responses from external subscribers (50000 people) - .17%

      2. Survey Fatigue and ones that have issues are more likely to give feedback

      3. We have 50,000 subscribers - do they all actually have interest?

         1. most were ported from XSEDE over 11 years - they should be familiar with the program - not sure if they are using ACCESS

      4. We should do surveys annually - but not too much more unless the need is exceptional

      5. Will check staff survey to see if there are any newsletter questions in there - we probably shouldn’t send out anything in addition

   3. Last week introduced invitation to shared part of the annual review

      1. how to engage other tracks and share the presentations for the review

      2. will talk about it next week when John is here

      3. We only have February and March to prepare for April

2. What have we heard from stakeholders? (5 minutes)

   1. EAB Dec 5, 2023 report (informational; report just came in folks should take time to review and digest the input).

   2. Tom and Sharon volunteer to help evaluate/rank

3. Area updates (10+ minutes)

   1. ACO; - John absent

   2. Evaluation; - Shawn

      1. next step is to circulate the surveys for broader input - then EC will approve before we send out

      2. deciding on community we want to receive these

      3. we received input from Lisa re: her meeting with RCs in December

   3. Communications; - Dina

      1. getting ready to put out the newsletter

      2. inside access will have the next edition one in February

      3. Web presence working group - updating branding in headers and footers

         1. there is a plan for final months of this plan year which will help going forward next plan year

         2. will go out to the team this week

         3. will be moved to EC next

         4. communications group is focused on execution - and is not sure they want to focus on determining strategy

            1. given the SGX3 upcoming engagement with us + personas team - could this team take a pause for a couple months in determining strategy

               1. can we get SGX3 to assist in helping us promote? help determine influencers?

            2. Tom - rework the tag line would be a nice thing to work on

               1. what are we offering and where are we going to get it

               2. Tom and Sharon have been told this needs changed

         5. If we were a business - we have consumers and influencers

            1. our consumers are students, teachers, researchers

               1. they have different magnitudes of needs

            2. we won’t get most influencers by “carnival barker-in to them”

            3. How can we get people through the front door of the web site

         6. https://www.hpcwire.com/off-the-wire/materials-science-researchers-double-up-on-sdsc-psc-supercomputers-to-discover-new-details-about-tmds/

            1. Story about how Howard researchers used ACCESS resources

         7. Leading Communications Strategy will be more important than working on the surveys

   4. Community Engagement; - Jay absent

   5. Project Office; see below tasks to review please

   6. EAB;

      1. Cindy has reached out Jeremy Fisher (from IU) - new RP Forum Chair

4. Misc:

Review To Do tasks for this group

NSF OpenCI Meetings | To Do Tasks for NSF Meetings[hardBreak]

Many of these are probably done and just not checked