2025-02-11 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v)

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda

1. Consent Agenda @Stephen Deems (5 mins)

   1. Approval of summaries from prior EC meeting

      1. 2025-01-28 ACCESS EC Meeting Agenda & Summary

   2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

         1. Variable Marketplace is nearing Beta deployment

            1. Currently preparing documentation for both RPs and Researcher/Educators

               Open

               

            2. Expected to deploy in ~2 weeks.

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

      7. OpenCI John Towns

      8. NSF Sharon and Puri

   3. Milestone Review

   4. Reminders

   5. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      1. NAIRR Pilot Annual Meeting

         1. February 19-21 - Arlington VA

      2. Leadership Resource Allocation Committee (LRAC) Meeting

         1. February 24-25 - Austin, TX

      3. ACCESS Allocations Review Committee (AARC) Meeting

         1. March 10 - Virtual Meeting

      4. ACCESS EAB Meeting

         1. March 18 - Rosemont, IL

      5. ACCESS Quarterly Meeting

         1. March 19-20 - Rosemont, IL

      6. CASC Meeting

         1. March 25-27 - Reston, VA

      7. Support RP Meeting

         1. April 1 - Denver, CO

      8. NAIRR AI Workshop

         1. April 2-3 - Denver, CO

      9. RMACC Meeting

         1. May 20-22 - Boulder, CO
            
            

2. Infrastructure Portfolio Expansion Standing Committee Update - @John-Paul Navarro (10 mins)
   
   

3. Team Science Presentation @Shannon Bradley (10 mins)

   1. Sandbox - Team Science Framework
      
      

4. Decision needed on Follow Up Item from last year - @John Towns (5 mins)

   1. https://access-ci.atlassian.net/browse/ATT-12

   2. This is suggesting more than just “What Conference” - this would also include more outreach, talk to a school/class/group, etc.

   3. Since we don’t have an Outreach track anymore - is this feasible now?
      
      

5. Quarterly Meeting Agenda (10 mins) @Stephen Deems

   1. Recommendations from the planning committee (Aaron W., Tom M., Cindy W.)

      1. https://docs.google.com/spreadsheets/d/1uqE2XHGqa0hdUtMFYpeI0aRe_XnQVLbvcDYZ5ZEL_xk/edit?gid=0#gid=0

         1. There are 11.75 hours of proposed session time, which would fill our 1.5 days

         2. Six topics (below the purple line) were “sent back” to the EC for further consideration:

            1. Three topics seemed to have been worthy of a “PIs” or “EC” meeting since they may not be relevant, or useful time spent, by all attendees

               1. “Project Staffing & Resource Allocation: FTEs, Scope, and Timelines”

               2. “Organizational Chart”

               3. “Functional Units Interdependency Mapping Exercise”

               4. “Preparations for Annual Reviews”

            2. The “Report from Previous Quarterly Meeting Evaluation” was recommended to be a separate report-out session that could be hosted over Zoom

            3. The “Government Changs and Effects Moving Forward” was a recommendation by the planning team themselves, but ultimately may not be in scope of the meeting

   2. EC Discussion & Recommendations:

      1. …

   3. Next Steps

      1. Meeting Planning team will fit topics to a proposed agenda, once input is received from EC
         
         

6. Discussion on Compliance with EOs (e.g. DEI WG) (10 mins)
   
   

Quarterly and Annual Meetings To Do Follow Ups

Misc Topics:

Next EC Meeting: 11th February 2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board