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2025-05-05 NSF - OpenCI Meeting Agenda & Summary

2025-05-05 NSF - OpenCI Meeting Agenda & Summary

 

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meek, Lavanya Podila, Cindy Wong, Sharon Geva, Puri Bangalore, Kim Mann Bruch, Shannon Bradley

Parking Lot

What does it mean when our award says:

  • provide support to NSF in what they need

  • tools should provide what NSF needs to support project

  • we can give them ideas we have - to see if it is something

  • idea: this is not required but has been mentioned: monthly science report - 1 or 2 page ppt that they can share

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Updates from NSF (5 mins)

    1. nothing to update

    2. no info on our funding supplement

    3. 15% cap on new and proposals in submission was announced last Friday

      1. We have been told by campus that we will still be submitting at the previously approved rate

      2. Sharon has no additional guidance

    4. We have not seen our authorization to spend yet - but Sharon has submitted her part

    5. travel is not a positive word around NSF right now - they can not travel until after end of fiscal year - no idea after

    6. How do we get unknown unknowns with getting people to know about ACCESS

      1. it is labor intensive to reach out to various communities

      2. new community - places that have <1% of our registrants

        1. has plan and funding to reach out to leaders, attend meetings, do a project with them, etc. - over a year engagement to get someone willing to talk to colleagues

        2. We don’t have this option under ACCESS

        3. Can we get testimonials more often?

          1. John would like to see a return to having a webinar targeted to groups we have done with - not just science - but working with Staff - how did ACCESS enable you to achieve what you achieved

        4. Chuck and Stephen giving talk at meeting for smaller institutions that could be in the same vein

    7. On-Ramp Allocations has started using - this is a good thing to spread around

    8. Allocations is focusing on Community Colleges - we can contribute back

  2. Strategic Guidance from NSF (5 mins)

    1. (Standing topic added by Lavanya after the annual review to receive strategic advice on how ACO can be more effective)

      1. This would be higher level guidance info

    2. Sharon has completed all 5 sessions - looking forward to the all PI/EC meeting

      1. Sharon has a list of things as being cross team that she will review

        1. Which resources should be part of ACCESS - NSF has an opinion on that

        2. Communication channels - how are other awards participate in their part of ensuring communications

        3. Both Sharon and Puri will be at this meeting June 3

        4. We are looking at an individual meeting to follow up on this as well

        5. We will probably have follow ups to share with Sharon/Puri afterwards

      2. This cross team meeting is a very important meeting

  3. What have we heard from stakeholders? (5 mins)

    1. none

  4. NSF Meeting PEP Milestone Tracking and Follow-up Tasks To Do

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22To%20Do%22%2C%20%22In-Progress%22)%20AND%20%22Category%5BCategory%5D%22%20IN%20(%22Original-PEP%22%2C%20%22PY3-PEP-WBS-5%22%2C%20%22PY3-PEP-WBS-4%22%2C%20%22PY3-PEP-WBS-3%22%2C%20%22PY3-PEP-WBS-2%22%2C%20%22PY3-PEP-WBS-1%22%2C%20%22NSF%20Meeting%20To%20Do%22)%20AND%20due%20%3C%202025-05-01

  1. Area updates (10+ mins)

    1. ACO (John)

      1. pending supplement request

      2. PEP approved

      3. Annual Report accepted

      4. Waiting on auth to spend

      5. Puri - recommends to NAIRR to have a similar publication/story that ACCESS has for PEARC and SC

        1. Sharon - Internet2 award should be responsible for this

    2. Evaluation (Amit)

      1. Looking at how to increase responses

    3. Communications (Dina, Kim)

      1. PY3 Highlights book moving into design phase

      2. PY4 plans coming for awareness/review (Web and Comms Standing Committees)

        1. This warrants a visit with the EC to review this - Dina will include in her SC update to EC

    4. Project Office (Lavanya, Shannon)

      1. Supplement - SC25 funding status? - no information

        1. Space selection - booth - RTP has been submitted - no funds to approve yet

      2. John asked Lavanya to find out the last time we can sign contracts - this includes SC

        1. PEARC booth support has been taken care of - just not some travel

        2. This includes our in person meeting in September

        3. John will utilize that info to call a red line

        4. We have software subscriptions that need taken care of on July 1 - Sharon has clarified in NSF that there is a mix in the supplement and there is a critical need for the licenses

      3. Sept QM

        1. Waiting on Hotel to say when we can cancel contract

        2. Waiting on Buffalo on when can cancel contract

        3. No signed contract with either yet

      4. Working on PEARC with Dina and Chuck - meeting this Friday to make a plan

      5. Working on SC planning as much as can

      6. Shannon working with Chuck to get RACI Templates for SCs to use

    5. EAB (Chuck, Cindy)

      1. EC is reviewing the EAB recommendations from the March 18, 2025 meeting

      2. EC to provide feedback on suggested topics from the EAB (below) for the next virtual 2-hour EAB meeting - shared with EC on 4/22

        1. A high level overview of the entire project highlighting major goals and challenges and a time line for next steps.

        2. Plans for NAIRR integration

        3. How different teams has been (or can) work together

        4. Future planning and coordination


Next Meeting: 12th May 2025