2024-09-03 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-08-27 ACCESS EC Meeting Agenda & Summary
      
      

2. Continued discussion on working groups@Stephen Deems (15 min)

   1. What is a Working Group - What is not a working group?

      1. We do not want working groups to get the impression of “if you don’t want something done - make a working group on it”

      2. How can we keep the cross track team successes we are starting to see continue?

      3. People wonder - we are working together, is this a working group? when do we form a working group? when does it become a standing committee?

      4. If it is going to take longer to do the chartering process than it will to do the work - don’t make a charter

      5. Getting working group milestones in our list is important for us to be able to track

      6. We need to provide guidance back and a definition of what a WG is

      7. work does not get done when teams have to spend two meetings wordsmithing a charter

         1. plan of action

         2. we do need to know what it does - but it shouldn’t be lengthy

      8. Existence of working group mechanism doesn’t prevent people talking to other people on other teams

         1. you don’t need to have a WG just to have a conversation

      9. You don’t have to have a conflict or a problem to have a WG

      10. How can we make the Chartering process less onerous?

      11. Standing Committees have a different value, for groups that the EC expect to need to exist for a long period (Eval, DEI, Comms, Web, etc.)

      12. We also have not gone back after a WG ended to see how things went? What went well - what didn’t - how can we make it better?

      13. Deliverable

          1. Definitions: https://docs.google.com/document/d/1JTE9xHH2rBAuBN7r844YaY-5Kyg5BTvZ/edit

             1. does say any time you work across teams - you should make a working group

             2. This may not be the case

             3. This doc may need reviewed

          2. How to make charter easier to fill out? Keep it simple - are people making things harder than they should be?

             1. there is a template

          3. Could we have Chuck look at these two items and see if they can be simplified
             
             

3. Review EC Charter and schedule to next EC meeting @John Towns (1 mins)

   1. deferred to next week - please have it reviewed before next week

   2. John will share google doc
      
      

4. EC Program Milestones @John Towns (5 mins)

   1. There are a few without Assignees - please take a look

   2. Stephen talked to Matt Yoder - resource catalog is moving well - we will see milestones - Data curation to be complete at the end of this month - User interface will be tied to data in Oct - in November start beta testing - production before end of year - these are now in list

   3. Stephen had meeting today about Pilots - and milestones will come soon

4. EC Meeting To Dos:

5. Informational Items (10 mins)

   1. RP Forum @Jeremy Fischer

      1. Operations talked to RP forum about badging last week

      2. Discussed researcher faced badging - discussed verbiage - seemed to be worded more toward someone else

      3. Not much enthusiasm from RPs yet

   2. Allocations Stephen Deems

      1. Review meeting this Sunday/Monday in Rosemont, IL

      2. Working on some OAC supply/demand #s with the ACCESS Metrics team.

      3. “Building Modern User Interfaces with JavaScript Components” workshop being hosted during quarterly meeting (also invited ACCESS RPs)

         1. Link to sign-up form: https://docs.google.com/forms/d/e/1FAIpQLSfFP_cw2zDDFtw9uIxl9bg7Hshe_8o5C2SnT640DLdzdQLuMQ/viewform

            1. Please share that with your technical team members!!

      4. Invites sent out to “ACCESS OnRamps” partners in next steps toward Beta launch - this is more like a virtual datacenter

         1. Aiming to have at least 2 sites pilot the OnRamps feature

         2. Developing corresponding milestones

   3. MATCH Shelley Knuth/Alana

      1. RP workshop is next week - Tuesday and Wednesday - someone from every RP is coming

      2. focus - user facing issues - producing better connections with RP

      3. Back full time as of today

   4. CONECT Tim Boerner/Leslie

      1. JP will be out from Thursday for the next two weeks

   5. MMS Tom Furlani

      1. Reporting of metrics will be done the end of this week

      2. XDMOD11 - thru testing and just about ready to release

   6. OpenCI John Towns

      1. July 18 EAB meeting report now available: https://drive.google.com/file/d/1NtCpcEyLTVCZb7m7FnDvru3HLQcpFa8k/view?usp=sharing

         1. Take a moment to review and we can discuss at the next EC 09/10/24, if anyone has questions or comments

      2. Last day to provide feedback to the https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit?usp=sharing. Document to be shared next with EAB for their feedback.

      3. John will be circulating marked up EC charter for review yet this week; plan to discuss next week.

      4. Agenda for Quarterly Meeting is just about ready to release

         1. will be puclished on wiki

         2. Update meeting invitation

         3. Should get email about Lunch preferences

      5. June Quarterly Meeting notes are compiled for To Dos: June 2024 (Virtual) ACCESS Quarterly Meeting
         
         

Misc Topics:

Next EC Meeting: 10th September 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board