2025-03-04 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v), Eric Adams

• EAB: Chuck Pavloski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker: Cindy Wong

(v) indicates a voting member

Decisions made during the meeting:

Agenda

Will we cancel EC Meeting on Mar 18th - yes - we should

1. Consent Agenda @Stephen Deems (5 mins)

   1. Approval of summaries from prior EC meeting

      1. 2025-02-11 ACCESS EC Meeting Agenda & Summary

   2. Informational Items

      1. RP Forum @Jeremy Fischer

      2. Allocations Stephen Deems

         1. Variable Marketplace launching this week with discounts on 3 different resources:

            1. Anvil CPU: 25% discount

            2. ACES: 10% discount

            3. Launch: 80% discount

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

      6. EAB @Chuck P

      7. OpenCI John Towns

         1. To Do: We need to resolve how EC interacts with EAB - RP representative is on both and there is a conflict

            1. Update to charter needed?

               1. Stephen moved off consent agenda to meeting agenda for discussion

      8. NSF Sharon and Puri

   3. Milestone Review

   4. Reminders

      1. Annual Reports

         1. due in ~7 weeks.

      2. PEARC’25 Deadlines

         1. March 22 - Panels; BoFs; In Conjunction Events

         2. March 29 - Short Papers

   5. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      1. NEW: NSF Cyber PI Meeting

         1. July 27-29, Denver CO
            
            

2. WG/Standing Committee Update - (5 mins)
   Reports scheduled from WG/SCs to EC in March 2025:

   1. None on March 4.

      1. Upcoming

         1. Infrastructure Portfolio Expansion Standing Committee - March 11 - (Joe W. or JP)

         2. Cybersecurity Governance Council - March 18 - (Derek Simmel) - this EC meeting should be cancelled and speaker moved (this is EAB meeting day)

            1. reached out to Derek to do this at a meeting in April

         3. Web Presence Standing Committee - March 25 - (Dina Meek)
            
            

3. EAB & Quarterly Meeting - (15 mins)

   1. Review schedules (EAB + Quarterly)

      1. EAB: 2025-03-18 ACCESS EAB Meeting Agenda & Summary

         1. Need to look at start time - may impact 1 member

         2. Chuck wondering if EC would like to meet together while people are all together? yes - Chuck will arrange it - Lisa should come to this session

         3. Ask the EAB if they have any questions left over from the EAB training - right at the beginning of the meeting - Chuck will facilitate

      2. Quarterly: https://docs.google.com/spreadsheets/d/1uqE2XHGqa0hdUtMFYpeI0aRe_XnQVLbvcDYZ5ZEL_xk/edit?gid=2137322065#gid=2137322065

         1. Dave gave a talk at NAIRR pilot meeting - this might be good to share in the NAIRR segment

         2. Need more breaks - look at timing

         3. Session on Thursday - WG SC updates - what is going there? Can cover a lot of ground there - 7 WGs x 10 min slot

         4. Assign & communicate ownership of sessions

      3. Tom and Lavanya will get together to discuss Fall Quarterly meeting
         
         

4. EC - EAB - RPs - (15 mins) @John Towns

   1. We need to resolve how EC interacts with EAB - RP representative is on both and there is a conflict

      1. Update to charter needed?

      2. Creates a conflict of interest - esp for Jeremy as a chair of the EAB and RP rep

      3. Voting seat on EC is the most important thing for the RP - remove the RP forum chair from EAB since they are represented in EC now

      4. RP form can also meet with EAB if they are not on the EAB as we work thru this

      5. John will work with Chuck for process in updating the Charter with the EAB - need a 10 min discussion during the EAB meeting
         
         

5. NSF Cyber PI Meeting - (5 mins) (this was a real email)

   1. July 27-29, Denver CO

      1. Dave and Shelley are local to this - so they do have an opportunity to attend

      2. May be more aligned with Shelley to go - She has placed on her calendar - Layla may go as well

         1. could offer to be on the program

      3. John may go - not sure yet - it is the week after PEARC - can assist possibly
         
         

6. EC Feedback & Improvement Discussion Reminder - (5 mins)

   1. Summary of recommendations: https://docs.google.com/document/d/1ut-E39DNe7zP4tshUrwdITa2h9yosmZkHLJ7MxgFIk8/edit?tab=t.0

   2. Full notes: https://docs.google.com/document/d/1F31z1s2mbwMjdA3zrlevAcyaRrjtUMjuJNGeeQM9Ihk/edit?tab=t.0

      1. Reminder for folks to start marking up the document.

         1. Will discuss at the in-person EAB session - 1 hour slot
            
            

Quarterly and Annual Meetings To Do Follow Ups

Misc Topics:

Next EC Meeting: 3/11/2025

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board