2024-04-23 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meeting @John Towns (5 min)

   1. 2024-04-16 ACCESS EC Meeting Agenda & Summary

   2. notes are OK
      
      

2. Program Milestone Check @John Towns (5 mins)

   1. program wide metrics - goals probably ready for quarterly meeting - metrics should probably be presented in Sept quarterly meeting

   2. Hope to get into IPRs as soon as we can

3. Recommender Systems (Sharon) - (5 mins)

   1. this is last EC meeting before year 3

   2. time to think about stabilizing operations

   3. People do want recommender systems - but the question people raise … they don’t know which one to use

   4. time to return to discuss coalescing recommenders to align back to goals - utilize ACCESS better and easier

   5. work together to take the good aspects in the experimental systems and refine them together

      1. recommender and advanced recommender - like search and advanced search

   6. resources that are systems and resources that are software - people can’t use them like we want/need them to

   7. Shouldn’t be owned by one team

   8. Working group for recommenders would be good to implement as soon as annual reviews are done

      1. teams were going to meet independently - needs to be picked back up - was not a chartered WG

      2. this should help efforts not be separated and duplicative

         1. some say they are complimentary and would benefit from coordination

      3. met with JP about this page: https://operations.access-ci.org/resources/access-allocated

         And this page: https://allocations.access-ci.org/resources

   9. Work done on personas will help with unified recommender system

   10. This is an affect of the website as a whole - how people enter site, navigate site, and integration between websites - users don’t understand what we do about how the assets are displayed

   11. Perhaps we could discuss this in June? Multiple selectors, multiple web pages, and see if they are distinct or just differing in display

       1. we have too much in 3 different places

   12. Workgroup could review before hand and create a good way to walk people through - Stephen will talk about this next week
       
       

4. PEARC24 events [ALL] (10 mins)

   1. what activities are being planned for PEARC24; we should communicate these.

      1. what are people doing - and is there a way to combine?

         1. ACO - exhibitor table

         2. Tom F - BOF on XDMoD (XDMoD user group meeting) - paper presentation on usage data for access

         3. OPs - PEARC short paper - HPC educational material

         4. Support - On Demand tutorial, Pegasus Tutorial, OD community meeting, Hackathon in collab with someone for AI, BOF on democratization of ACCESS to resources

         5. Allocations - paper accepted on XRAS - Dave will be hosting an ACCESS BOF using survey notes/feeback on survey

      2. people will collaborate

      3. Opportunity to engage RPs - should we engage with them?
         
         

5. Working Groups/Standing Committees at EC @John Towns (10 mins)

   1. [Prioritized] list of WGs/SCs to participate in EC discussion
      
      

6. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. XRAS long-paper was accepted for PEARC’24

      2. Allocations in-person planning meeting in Chicago, IL on May 14-15

      3. A few ACCESS teams (Operations and Support) are planning some team-specific in-person meetings while in Pittsburgh in September.

         1. if Metrics and/or ACO would also like this, please let Stephen know ASAP so he can attempt to coordinate solutions.

   2. MATCH Shelley Knuth

      1. focusing on annual review

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

      1. shared paper above

      2. NAIRR pilot meetings

      3. review prep

   5. OpenCI John Towns

      1. Working to complete PEP update

      2. Facilitator has made first round with PIs. Will be scheduling a joint call.

      3. Anticipating EAB report this week

      4. Quarterly Meeting planning for June virtual QM

      5. Comms plan out for review now

      6. Any priority for groups we want to bring in to speak with EC?

         1. CGC - yes - first priority

         2. User profile group - they are close to having info - they could be next

         3. SGX3 - meeting with them tomorrow - report back to EC

         4. Eval group not ready

Misc Topics:

Quickie - annual review process & preparations @Tom Gulbransen

• review is not supposed to be a performance review that we have to get perfect

• this is a way to get input and perspectives from people who want to help us do better

• the annual report is what getting funding is based on and most should already have year 3 funds before the meetings

• opportunity for staff to get recognized for what is working and receive constructive feedback

• Discuss Systems in June meeting - selector, recommender, web pages are all in sets of 3 and would benefit from discussion and integration - access web presence in general