2024-04-30 ACCESS EC Meeting Agenda & Summary

1. Welcome to @Jeremy Fischer to EC meetings!

2. Approval of summaries from prior EC meeting @John Towns (5 min)

   1. 2024-04-23 ACCESS EC Meeting Agenda & Summary
      
      

3. Program Milestone Check @John Towns (5 mins)

   1. PATH integration - we may not fully integrate as a resource - Stephen will probably be trimming this down
      
      

4. Open discussion RE: RP Forum involvement in EC @John Towns (15 mins)

   1. Jeremy’s perspective from RP Forum

      1. is happy to relay back to teams that the RP does have representation at the EC

      2. making the involvement of all the access awardees at the RP meetings - he will relay things from that interaction

   2. We should have a standing agenda item for Jeremy to speak and relay items from the RP forum

   3. Voting/non-voting status?

      1. Jeremy - RPs as a whole provide much of the engine that makes ACCESS what it is - they are the public face - it makes sense to have the input from RPs when making decisions

      2. Need to identify items where the RP is voting - some may not be directly related to the RPs - possibly vote on some and not needed to vote on others

      3. EC recognizes the importance of the connection between the EC and the RP

      4. Vote at a future meeting when everyone is here
         
         

5. Quarterly Meeting Planning Committee @Shawn Strande (10 mins)

   1. we do have representation from several teams

   2. group plans to set up principles that will allow them to decide which items to include in the agenda

   3. thinking about some standing items that could be part of the agenda each session

   4. Feedback regarding agendas:

      • “More time spent learning about the work the various teams are doing; looking for synergies and leveraging shared effort”

      • “Less time on high-level update presentations that look backward, more time looking forward to what 
        we want to achieve as a program”

      • “More time hearing from non-EC staff”

      • “Opportunities for working sessions where people from different teams can get together”

      • “Time recognizing staff contributions and our shared progress and successes”

      • “Form an agenda planning group”
        
        

6. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Metrics Framework paper was published in SN Computer Science: https://link.springer.com/article/10.1007/s42979-024-02787-4?utm_source=rct_congratemailt&utm_medium=email&utm_campaign=oa_20240425&utm_content=10.1007%2Fs42979-024-02787-4

   2. MATCH Shelley Knuth/Alana

      1. NSF review on Monday and Tuesday

      2. Close to being done with our first round of 1-on-1 with RPs (leading up to a workshop in-person in September) - next round of 1:1’s will probably be in July

      3. Working on recommendation tools for software
         
         

   3. CONECT Tim Boerner/Leslie

      1. Review at end of May

      2. Tim will be out of pocket from tomorrow to next Friday
         
         

   4. MMS Tom Furlani

      2. Finished review
         
         

   5. OpenCI John Towns

      1. EAB Chair indicates EAB report is in final editing and should come this week or very early next

      2. Quarterly Meeting planning

Misc Topics:

• SGX3 not ready to present findings just yet - but will be soon

• Shawn is following up on arranging teams to come in and speak to this meeting

• Comms plan - deadline for making comments is May 3

• Tom G - the recommender idea was not yet a workgroup - when will this happen? - we have not heard back from the team on if they have met yet - JP and Dave had talked about working on this after all reviews are complete