2024-04-16 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meeting @John Towns (5 min)

   1. 2024-04-09 ACCESS EC Meeting Agenda & Summary
      
      

2. Program Milestone Check @John Towns (5 mins)

3. Call for volunteers for June quarterly agenda planning @Shawn Strande (5 mins)

   1. email sent out - so far no volunteers have volunteered to help with Agenda

   2. Stephen D will volunteer, Lavanya has volunteered as wekk

   3. Encourage EC to forward to team staff again and nudge to help

4. Scheduling working groups to EC meetings @Shawn Strande (5 mins)

   1. rotating working groups through this meeting so they can talk to the EC directly

   2. who should we approach?

      1. Cybersecurity Guidance Council

      2. Comms - working on highlights document

      3. Web - perhaps meet on same day as SGX3?

      4. Eval group summary - can bring that in as well

5. SGX3 engagement update @Shawn Strande (5 mins)

   1. they met with 2 people per persona - all interviews done

   2. should be able to bring them in to this meeting in two weeks

6. Approvals needed - Looking for three thumbs up @John Towns (5 mins)

   1. Given light agenda, I thought I would put approval of the following three charters on the agenda

      1. Communications Standing Committee Charter

      2. Web Presence Standing Committee Charter

      3. ACCESS User Profile 2024 Working Group Charter

   2. Approval via email in advance from Allocations, Support, Operations, Metrics, and ACO. - all team members responded in approval before the meeting

7. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Starting to prep for September in-person meeting

      2. NAIRR - Chris Keeley working on facilitating the reviews of proposals

   2. MATCH Shelley Knuth

      1. Primary focus is getting ready fro review - materials due Monday

      2. CCEP workshop - closes May 15th - seeing good interest

      3. RPs Workshop and 1-on-1 meetings ahead of this (with facilitators) - have done 2 - very informational

   3. CONECT Tim Boerner

      1. STEP-1 ramping up - getting students brought in

         1. 7 students will continue over summer

         2. Will call for mentors to meet with students in June and July

      2. New person to help Tom MIdden on concierge team is being onboarded

   4. MMS Tom Furlani

      1. Purdue Anvil reporting back online and Accounting data history available in XDMoD. (Job Performance data is in process)

      2. Started discussion of NAIRR reporting in XDMoD with Dave Hart (Allocations)

      3. Hi Thruput - PATH/Condor - working on getting their data in XDMOD by end of summer

   5. OpenCI John Towns

      1. Facilitator is engaging with PIs and we will schedule a meeting after that is done

      2. Working on update to PEP

      3. EAB report should be out later this week or early next week

      4. Supplement for meeting travel was to cover year 2 - if we want additional support for this will need to submit a request soon (next in person meeting is in September)

         1. there needs to be a case for why it needs to be in person - where everyone is included and people are not waiting in hallways waiting for people to have meeting

         2. Can we request for the remaining 3 years at once? Sharon will check with finance

Misc Topics:

Risk Register review of shared risks? - individual risks managed by individual tracks that have impact on the whole project

• this plays well into SGX3 - would they have recommendations from feedback they received on risk for web/personals goes across - recommender - etc.

What we have are Team Risks (and even Team Milestones - but we don’t have ones that are flagged as “Program Wide”
We do need to assess what risks would impact across the program (also includes opportunities and how program can benefit from changes that create opportunities)

Could we approach this after our reviews are complete?

• Risk Register review of shared risks? - individual risks managed by individual tracks that have impact on the whole project - look at this after our reviews (created task to start looking at this on 6/17/2024)