2022-10-26 OpenCI Leadership Meeting Agenda & Summary

Owned by Lavanya Podila
Last updated: Oct 26, 2022
2 min read

Attendees:

  • Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila

Agenda/Notes

 

  • Communications Update@Dina Meek

    • Newsletters/Emails

      • EAB - Dina plans on an email to the full list this week

      Newsletters

      • Finalizing the templates

      • Should be going out late this week, early next

      Social Media

      • New platform for tracking - working well

      Events

      SC

      • All events are now set

      • Volunteers

       — only 3 slots left to fill

       -- Talking points done

       — Communications under way

       -- Print materials and swag with the printers

 

  • EAB Updates @Shawn Strande

    • 28 applications currently

    • Cindy shared the document with the ACO via email

    • Discussion regarding competency matrix - what should be the categories?

    • Process on how the matrix should be presented to the EC

    • This will be added as a topic of discussion during next week’s ACO call on 2nd November.

 

  • Ticketing working group @Ron Payne

    • Ron met with the ticket working group, TWG working well and putting together a summary of their findings

 

  • Community Engagement Update@Jay Alameda

    • Lizanne DeStefano met with group yesterday to discuss evaluation and measurement.

      • Large need to develop focused evaluation plan for community building and engagement

      • Need to develop a plan and run it through IRB, probably handled at the service track level (need to figure out if we need to do this at the ACO level as well).

      • Formative evaluation: to determine if pilots are working out as expected, to provide feedback to change or stop pilot

      • Need to think about data to be collected, and metadata associated with the data: do we have a sufficiently rich enough set of data and metadata to be able to measure progress against goals?

      • Consider scoping evaluation to only include what you are able to influence (not a much broader scope that may be ideal, but largely out of your control).

        • Another way: what data do you need to effectively run your program?

      • Shared XSEDE user surveys with group to help establish a baseline.

  • Evaluation Update @Lizanne DeStefano (Unlicensed)

 

Additional discussion Items

  • Discussion regarding how do we raise awareness about the key activities going on in each of the tracks?

  • What are the things that need to be shared with the community?

  • Do we have a way to collect publications from PI's?

  • Come up with a set of data points or metrics that the tracks can report out at the EC meeting - not an assigned action item yet since the topic will be continued at the EC meeting on 1st November

  • Sean's suggestion - Info items on the EC agenda can be broken down into the following questions:

    1. Key activities that the tracks are working on?

    2. What things are going on worthy of communicating with the community?

    3. What are challenges you are facing? (John’s suggestion)

  • This will be added as an agenda item at the EC meeting on 1st November- “Discussion on cross-award communications and communications with the community” @John Towns will lead the discussion

 

Next Meeting: 2 November 2022