2024-03-13 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. No EC meeting yesterday
      
      

2. Review Action Items

   1. Archived ACO Action Tracker | :check_mark: ACO Meetings To Do Items

   2. All action items moving along
      
      

3. PEP revisions

   1. Shawn made a first pass at the PEP

   2. John working on the financial side/ reallocations of budget
      
      

4. RAC debrief

   1. 2024-03-11 ACCESS Researcher Advisory Committee - Spring 2024

   2. No participation from Support

   3. The group is pretty engaged, also had NSF participation

   4. Recognizing Cindy for scheduling and managing the logistics for this meeting, since ACO volunteered to help with RAC.
      
      

5. Quarterly report

   1. https://docs.google.com/document/d/1bRWxdPuwjDM9qjbwYKf8x5SLCvM3d_J8Smlh-qedadE/edit

   2. They will probably want us to have the report to reviewers 2 weeks before the review

   3. The 4th Quarter report is the same as the Annual Report

6. Updates

   1. @Shawn Strande

      1. Survey status

      2. Should get RC survey out by end of week

      3. Following up on quarterly with chairs of working groups - re: RACI working groups and how it redefines how groups work

   2. @Cindy Wong

      1. will be following up on EAB survey responses

      2. Asks that the EAB task tracker be reviewed in meetings and brought up for movement more often - have EC review it as a reference as well

   3. @Dina Meek

      1. Discuss from QM notes:

         1. check with ACO and EC and get OK to make a cheat sheet that lists if you talk to this “persona” you should relay “this” information

         2. section on the website and in our newsletters to ask more people “Where should ACCESS go?” / “Invite ACCESS to come “here”

            1. should this go to a form? who takes it from there?

            2. how will it be taken if we don’t go?

      2. NSF is meeting next week and should be discussing the CB&E changes - we may get more info back after this

      3. Shawn is thinking about how to give a “Intro to ACCESS” and have NSF host it and this would be able to be reused and the PPTs reused

         1. if we can get this prioritizes - we can say it is on the calendar for the review

         2. suggest in the next EC meeting?

      4. Discuss “Office Hours” type support that is becoming popular

   4. @Kimberly Mann Bruch

   5. @Lavanya Podila

      1. Need to ask NSF about date and timing for review

      2. Is this data focusing on Metrics - Dec to March or all year

      3. Will also want to address some things that were mentioned in the last quarter report review

      4. Cleanup previous member access accounts

      5. Survey from Access Quarterly Meeting

      6. IPR, Annual Report work

   6. @Shannon Bradley

      1. Jira Board for Task Tracking: https://access-ci.atlassian.net/jira/core/projects/ATT/board

      2. Trello - https://trello.com/invite/b/WjvrfQeo/ATTI69f57faea6665f1fe481735e66190701C677BCB8/aco-task-tracking

      3. Quarterly Meeting To Dos: 2024-February Quarterly Meeting - To Do Items

      4. Ask EC what tools they are using and what they may like