RP Forum Meeting - 2025-01-16

Attendees: Jeremy Fischer, Nicole Wolter, Aaron Weeden, Lisa Perez, Bangalore Purushotham, Stephen Deems, Thomas Maiden, Sergiu Sanielevici, Dave Wheeler, Jennifer Schopf, Yu Ma, Vikram Gazula, Honggao Liu, Eric Adams, James Griffoen, Arman Pazouki, Preston Smith, Elizabeth Leak, Paola Buitrago, Dhruva Chakrovorty, JP Navarro, Dan Stanzione, Virginia Trueheart, Amit Ruhela, Brett Bode, Gregory H Bauer, Eve Siegmann,

Agenda:

• RP Forum Chair and Vice-Chair for 2025

  • Nominees are…

• ACCESS Quarterly Meeting will take place on March 19/20. RPs will be invited to join the Zoom sessions. Agenda and invites to come.

• Reminder for RPs to review their entries on the new Resources page. Any additional feedback can be added to the #resource-catalog-feedback channel in the RP-ACCESS Communications Slack instance.

• EC is now doing a new chair format where Track members will take turns in that role, leading the EC meetings and communications and such - current 6 month term is Stephen Deems from Allocations

• Reminder: The RPs are (always) invited to provide their feedback on the ACCESS EC/ACCESS program via the RP Forum Chair. This feedback can be discussion here if we want a general topic in the future or in direct message/email to me.

  • Given that we’re “halfway through” with ACCESS, now might be a good time to reflect on two questions:

    • “What is ACCESS doing well?”

    • “What could ACCESS improve on?”

• Proposed ACCESS System Status Policy, Tools, and Best Practices document for discussion: ACCESS System Status News Policy, Tools, and Best Practices | Operations – Review and vote(?) (JP Navarro/Operations)

• Brief allocations update (Standing agenda item - if needed)

• Brief operations update (Standing agenda item - if needed)

• Brief support update (Standing agenda item - if needed)

• Brief metrics updated (Standing agenda item - if needed)

• Open floor RP Q&A or issue discussion

Meeting Notes: (taken by Tom, probably not as good as when Nicole does it)

• Winona - RP Survey to go out to multiple people at each RP.

  • Questions are similar to last year

  • Ticket Standing Committee also looking for interviewees of similar team members

  • Let Winona know if you didn’t get that invitation but believe that you should have

• ACCESS System Status News Policy, Tools, and Best Practices | Operations

  • JP would like to have this approved by the RPs

  • Feedback due by next week to approve by the next RP Forum meeting

• RP Chair and co-Chair

  • Eric Adams is only nominee for co-Chair

  • Chair Nominations are Dhruv and Jeremy

  • Nominations have been accepted

  • Ballot will go out this evening, voting open through next meeting, one vote per RP institution

• March 19-20 ACCESS Quarterly Meeting

  • Agenda is not finalized but will go out when available

• Allocations team - Please review your resources page

  • ACCESS: Resources

• EC change, there is now a rotating Chair. Currently that position is held by Stephen Deems of Allocations

• Deems has reached out to all of the teams and to the NSF and the RP Forum for feedback. Please feel free to be in contact with Jeremy/or new RP chair if you have some

• ACCESS feedback

  • What is going well?

  • What needs improvement?

  • Please contact Jeremy or the ACCESS team leads to report those things

  • It is essential to know where we stand so that we might improve

• Allocations Update

  • Innovative Pilots moving along

  • Campus On Ramps

  • Promote to audiences without going to access.org

  • RMACC, or the Rocky Mountain Advanced Computing Consortium 

  • Illinois Computes: the University of Illinois Urbana–Champaign

  • Baylor University

  • Jackson State University: the College of Science, Engineering, and Technology

  • TAMU

  • University of Central Florida

  • ACCESS Allocations: On Ramps

  • only a few lines of Java to make this happen

  • Submission window open for Maximize at the end of the month

• Ops

  • No additional updates

• Support

  • RP workshop April 1, contact Alana if you have not heard and have interest

  • follow on workshop April 2-3

• Metrics

  • Still working on reporting template to send out quarterly

  • XDMoD updates ongoing