2024-04-09 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meeting @John Towns (5 min)

   1. 2024-04-02 ACCESS EC Meeting Agenda & Summary
      
      

2. Program Milestone Check @John Towns (5 mins)

   1. Metrics we have been discussing - we have goals but have not approved the metrics yet - this will still need to be done

      1. eval working group will come back with suggestions of what metrics we will be using

      2. should be able to recommend after we finalize reviewing the surveys

3. Planning for June Quarterly meeting (~10 mins) - (all virtual)

   1. it would be good to get feedback from the program

      1. modified planning process - possibly creating a committee from members across project to drive the meetings - that way topics for agenda is driven by someone other than ACO - drive input from other areas

         1. not an “official” committee - but a group of people from all the groups - but officially designated ( more than just sending out the question and asking people to respond)

         2. let people know what we are thinking - so we can get a broader set of input

         3. This group would not focus on logistics - just the agenda

         4. Agenda Planning Committee - Content Planning Committee - make sure scope is clear

         5. Start moving this forward this week - @Shawn Strande

      2. developers session was really good - could we possibly have a parallel session for leadership things - other areas with tech detail in areas we are working on

      3. What do project wide goals translate into as artifacts of things that are done to drive the goals

      4. Working sessions as part of the meeting - less presentations - formal and informal across activities

      5. What items on the agenda could have been handled via an EC meeting?

      6. Brainstorming to new ideas + what we are doing and how it can be improved + how can we change

         1. breakouts in virtual meeting

         2. more things done together when we are together so we can leverage being together

      7. Common structure - use same agenda each time? meeting after meeting so people can get used to the cadence

         1. show personal things

      8. Idea of structure is important - this impacts who needs to go / who wants to go

      9. If people are flying halfway across country - you can’t have big gaps of time with sections of people with nothing to do

      10. Chunks of time - could be semi structured - everyone has ability to suggest what can go in those chunks of time

      11. Asking for agenda items - doesn’t get people excited - could we re-frame the question: what do you want out of this meeting?

          1. are we talking “down” to the rest of the staff - give us your ideas

          2. vs what do you want to get out of the meeting?

      12. Even virtual - people don’t want to be talked at - and want more engaging together even in virtual arena
          
          

4. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. submitted report - May 8 and 9 review

      2. Friday - PSC hosting ecosystem for research networking

      3. feel free to look at slide they made

         1. Suggest - fully subsidized by NSF - at no cost to you - not “free”

            Open

            

   2. MATCH Shelley Knuth

      1. practicing presentations for review - May 6-7

      2. contacted resource providers for input - scheduling 1 on 1 meetings with them during in person meeting in Sep

      3. supporting another workshop around workforce development

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

      1. as of 4/8 Pudue has not reported usage data on Anvil to the Allocations database since March 6. This impacts the usage reporting for Q1 2024

      2. is being worked on

   5. OpenCI John Towns

      1. Report in last week

      2. Update to PEP is in progress - that will be turned in before our review

      3. DEI discussion with a facilitator and the PIs will be happening to discuss events from Quarterly meeting

      4. Notification to group about this issue is being taken seriously and working to develop a positive outcome from issue

      5. Anticipating EAB report in next week or two

Misc Topics:

Conversation about changing timeline for goals - reports are now in - should we discuss changing them

Should we make changes now so we are prepared for next year

Hinges on Eval working group - it would help if we knew when reports and reviews would happen - they are thinking of just making reports available on a set time schedule and not hinged on review dates - do reports two weeks before April 1-March 31